Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? You can travel more, whether it be to visit clients locally or internationally. A small company ?

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? You have to share your secrets with us, if you are not feeling stressed, which I hope you are not.

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Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Try using the "Compliment Sandwich" method.

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Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? At least you will have proof of it.

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Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Has The Bubble Burst? It’s understandable this has come about.

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Stephanie LH Calahan

OCTOBER 8, 2010

  Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Today is a continuation on that theme.   Keep reading to learn more!   Want more? 

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Stephanie LH Calahan

AUGUST 30, 2010

» Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Thanks for dropping by my blog today.  It seems the more people I talk to, the more I hear about stress, frusteration and the inability to concentrate due to overwhelm.  How do you control overwhelm and stress?

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Stephanie LH Calahan

JANUARY 11, 2010

Whether you’re traveling for business or pleasure, the automobile is still the most common means of getting to your destination. To avoid traveling in a perpetual mess, do a little pre-planning. Now that you’re car is empty, it’s time to stock it and organize it for stress-free travel.

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Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success WHO : Stephanie LH Calahan hosts Jill Hively WHEN :  LIVE January 25, 2011 -- 7:00 pm CST  (5:00 pm PST and 8:00 pm EST) WHERE : At your home or office - you can listen to the recording right on our site or download the MP3 file to listen to on your computer, iPod or other MP3 player.

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Professional Assistant Blog

MARCH 6, 2008

By The Professional Assistant on Thursday, March 06, 2008 Filed Under: Job Seeking , Meetings , Office Gossip , Productivity H ave you had or are in a situation where your colleague is making your life miserable? Lifes too short to stress out! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

FEBRUARY 28, 2011

If your checked is not greater than your unchecked, fix it tomorrow and see stress diminish. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Check off everything that is leading you towards your goals. 3 - What is your ratio of checked to unchecked? What is your ratio?

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Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. Find here: steph.bz/EZBackup. Find here: steph.bz/jEB9d4.

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Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. Thanks to Ellen Delap of Professional-Organizer.com 3.

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

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Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

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Stephanie LH Calahan

APRIL 7, 2010

  The National Association of Professional Organizers ( NAPO ) reports that 75-90% of all visits to physicians are stress related.    Having a workout and healthy eating plan can also reduce your stress.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."   Don't know where to start? 

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Stephanie LH Calahan

SEPTEMBER 6, 2010

They can carry the to appointments, allowing their physician to review it & connect symptoms w/factors such as stress/other environmental causes. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Feel free, but please give me proper credit and let me know so that I can thank you!

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Stephanie LH Calahan

NOVEMBER 19, 2010

Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    Just contact us to get one scheduled and you could be on your way to a more stress-free productive life.

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Stephanie LH Calahan

MARCH 12, 2010

Develop a process and strategy for how you will schedule your week, day, hour and you will have less stress worrying about getting things done.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.    Let me know. 

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Stephanie LH Calahan

MARCH 10, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Feel free, but please give me proper credit and let me know so that I can thank you!

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Stephanie LH Calahan

NOVEMBER 24, 2010

The Most Productive Lunch - Weigh in Your Thoughts How Do You De-Stress? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 @natashabdnfield sings "Unwritten" & Teaches us New Ways to Look at the World Does Lack of Confidence Impact Your Productivity? What do you think?

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Stephanie LH Calahan

AUGUST 16, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   When I asked him about the tiny papers, he said they all represented an item that he needed to take care of.    One of his frustrations was figuring out how to balance all of the important tasks that he had on his plate.

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Stephanie LH Calahan

NOVEMBER 15, 2010

  Not only has my productivity increased with your strategies, but I have also alleviated quite a bit of stress! Art often travels between sites, from Texas to the Colorado self storage site, and in doing so has developed several strategies for staying organized while on the road. Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

APRIL 12, 2010

Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video)   Filing So You Can Find it Again Disorganization Equals STRESS! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Mentally shift into work mode too and get down to business.

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Stephanie LH Calahan

MARCH 3, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Feel free, but please give me proper credit and let me know so that I can thank you!

Management 100

Management Networking Fax Twitter 100

Stephanie LH Calahan

FEBRUARY 17, 2010

  It is OK to take a walk or participate in another activity to relieve stress.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Take Breaks Some home-based business owners will go the opposite direction where time and self-care are concerned. 

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Stephanie LH Calahan

AUGUST 30, 2010

Work With Stephanie « Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed | Main | Check Out This Great Resource for Organizing Tips and Products (and maybe win some stuff too) » Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?

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Stephanie LH Calahan

FEBRUARY 26, 2010

  Here is what some of them said: JaniceSimon Mostly at my desk but feel less stressed when eat lunch away from desk. How Do You De-Stress? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Keep reading for more perspective. juliebavi   oh, I never skip!

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Stephanie LH Calahan

MARCH 5, 2010

In her post Does Your To Do List Reflect Your Passion , she states that there are 3 big reasons that can keep you stuck, stressed and disconnected from your inner energy and confidence: 1. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 You don’t believe you have choices.

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Professional Assistant Blog

AUGUST 30, 2007

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation.

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Stephanie LH Calahan

DECEMBER 10, 2010

" The playing field of the world is leveling off which means that the competition, pace and stress levels are at maximum. Create email folders same as you would for word doc and paper files. It beats keeping it bottled up causing more stress. So instead of stress you feel relieved and more motivated to keep going!

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Stephanie LH Calahan

NOVEMBER 22, 2010

" -- Melody Beattie Why Be Grateful Abundance coach Carol Look tells us that it is impossible to be stressed out while you're giving thanks.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Part of the Calahan Solutions, Inc.

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Networking Fax 2010 Twitter 100

Stephanie LH Calahan

DECEMBER 23, 2010

Doing less will make you happier, because your life won’t be so hectic and filled with stress. You will become more productive, procrastinate less, be less stressed. Simplifying your finances greatly reduces your stress. Financially, this is a huge way to relieve stress and make you feel much more secure.   15. 

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