Office Organization Success

FEBRUARY 26, 2010

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create. In your main client folder.

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Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.  What are the key projects to be completed this year?   Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.

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Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! The question is, “How do I prioritize and organize my tasks? When does it ever end? Well, you are not alone.

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Productivity Bits

OCTOBER 20, 2010

Always back up your files electronically. Normally, folks in an office would back up their essential files by photocopying it and filing it away in an aptly named folder, then placing it into a filing cabinet for archival purposes. Organize your folders by project, client, document or by any other means necessary.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Productive & Organized Home Contribute to P&O! Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Then get in on this giveaway.

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Stephanie LH Calahan

JANUARY 25, 2011

Productive & Organized Home Contribute to P&O! she and her consultants focus on conducting presentations, personal coaching, assessments and productivity / organizing services for entrepreneurs & time pressed professionals.  Archive Network with Steph Is This You?   John will interview Steph for 60 minutes.

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Professional Assistant Blog

JANUARY 28, 2008

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ?

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Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

MAY 13, 2011

            Dawn McCloskey Ultra Organized, LLC. OneNote: My Filing Cabinet In The Clouds. Microsoft's OneNote is my go-to organizing tool for anything that I do online.I create notebooks and files just like I would with paper, but now it is all organized on my computer.

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Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. One last note.

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The Office Professionals Place

MARCH 13, 2010

Did you ask a co-worker to help you on a project and got the feeling that they really didn’t want to help you? Ask for input/suggestions If possible, before making a request ask for some input on how the project or task can be completed more efficiently. Look into purchasing an all-in-one fax, printer, and copier.

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Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed.

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Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise To-Do or Not To-Do?

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Professional Assistant Blog

JANUARY 31, 2008

Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox? I have shared access to 4 different mailboxes for various products and projects.

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Professional Assistant Blog

JANUARY 30, 2008

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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The Office Professionals Place

JULY 16, 2010

Organize then Prioritize. In order to effectively prioritize tasks, first you must organize your workspace. The ability to be organized allows you to focus and easily find documents and supplies you will need to complete projects. If you can’t take a class, learn how to complete a new task or project at work.

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Stephanie LH Calahan

NOVEMBER 30, 2009

Productive & Organized Home Contribute to P&O! If you have a big project due, break down the steps necessary and write those on each card. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Archive Network with Steph Is This You?   ENHANCING THE CARD SYSTEM Use Color.

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The Office Professionals Place

NOVEMBER 25, 2009

We all know how difficult it can be to maintain a realm of sanity in the workplace when the phone is constantly ringing, clients are popping in and out of the office, a project is due, and you have a supervisor who is behaving like a ‘helicopter mom.’ Look into purchasing an all-in-one fax, printer, and copier.

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The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Creating a plan denotes organization. Log Files As with most other websites, we collect and use the data contained in log files. The blind cannot lead the blind. Value your team members.

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Small Business CEO

MAY 5, 2010

Have you reduced employee counts and canceled or delayed capital projects? Others enter the data into payroll, into project tracking systems and then again into client billing systems. A lab order is faxed in. Identify “quick hit&# technology projects that increase quality and productivity.

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Stephanie LH Calahan

SEPTEMBER 3, 2010

Productive & Organized Home Contribute to P&O! I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

DECEMBER 4, 2009

Productive & Organized Home Contribute to P&O!   I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally

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Stephanie LH Calahan

NOVEMBER 19, 2010

Productive & Organized Home Contribute to P&O! Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    You also release serotonin/happiness/excitement as you finish a project. 

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The Office Professionals Place

JUNE 8, 2010

In the workplace, we must concentrate on tasks and projects for accuracy and completion. Teamwork is vital to any organization. Just like a basketball team, workplace teams need to communicate with each other so that each member knows what the strategy will be to complete the task or project. Concentrate. Take a time out.

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Stephanie LH Calahan

OCTOBER 8, 2010

Productive & Organized Home Contribute to P&O! Make a #project w/ do-able sized parts   AllisonDGraham   @ StephCalahan make a list. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Archive Network with Steph Is This You?   Today is a continuation on that theme.

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The Office Professionals Place

NOVEMBER 4, 2009

If it is a project management position, prepare a project status review presentation or the like…you get the idea. To prepare this, think in detail about how you can really contribute to the organization. Log Files As with most other websites, we collect and use the data contained in log files.

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Stephanie LH Calahan

NOVEMBER 24, 2010

Productive & Organized Home Contribute to P&O!   Get rid of the activities and projects (and sometimes even people) that don't fit.    Do you let other people encroach on your time when you had planned to work on an important project?  Archive Network with Steph Is This You?

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Stephanie LH Calahan

DECEMBER 6, 2010

Productive & Organized Home Contribute to P&O!   That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.  If I had not taken the time to complete my profile, we probably would not be doing the project in January.

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Stephanie LH Calahan

MAY 17, 2010

Productive & Organized Home Contribute to P&O! Also consider color-coding the index cards by project. Review past files, e-mails, and calendars to fill in specific dates for tasks and appointments. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   There are many. 

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Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? The guy really is oblivious to how far his voice projects. Until next time, Take care - of your clutter!

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Productive & Organized Home Contribute to P&O! AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

JANUARY 22, 2010

Productive & Organized Home Contribute to P&O! Let GO of Your Story | Main | The Great Organizing Giveaway is Here! " That was the statement I heard when talking with a new client about a week ago.   Do you find yourself jumping from one project to another?  Archive Network with Steph Is This You?

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Stephanie LH Calahan

JANUARY 28, 2011

Productive & Organized Home Contribute to P&O! I knew I had a knack for teaching/coaching as well as prioritizing & organizing & I wanted to share my skills w/ others.   #Productivity and #organization are about making time & room for what is important to you. Archive Network with Steph Is This You?

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Stephanie LH Calahan

AUGUST 16, 2010

Productive & Organized Home Contribute to P&O! Do you have a large list of abandoned projects all sitting at various levels of incompletion? Do you have a list of projects that do not reflect your best work? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

DECEMBER 13, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « 106 Thoughts on Overcoming Overwhelm in a Freaked-Out World | Main | Make Your Resolutions/Goals from a Customer/Client Perspective & Grow Your Business Next Year (The 3 Ss) » Start 2011 off Organized! Archive Network with Steph Is This You?

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The Small Business Blog

JUNE 29, 2010

» « Previous Entries This entry was posted on Wednesday, June 30th, 2010 at 7:30 am and is filed under How to. You quickly find these attributes make the difference between a successful project and just pissing your money and credibility away. « Top 5 Serious Start-Up Mistakes Is Your Networking Fishy Enough?

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Stephanie LH Calahan

DECEMBER 2, 2009

Productive & Organized Home Contribute to P&O!   Pros of Planning Tool: Very organized product. It's the great planning tool debate - should I use paper or an electronic organizer (PDA) to organize my time and keep me on track? Make sure you choose an organizer that you feel confident and comfortable using.

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