Professional Assistant Blog

JANUARY 28, 2008

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Recently, someone asked me how this is done. Click Insert, Picture, From File.

Microsoft Word 100

Microsoft Word Google Docs 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Give it a try and let me know how it’s been working for you.

2008 100

2008 Cubicle Google Docs 2007 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. In your main client folder.

Filing 100

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Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Youd be amazed of how well it works and helps you negotiate the only thing that you really can negotiate - time! One last note.

2008 100

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The Office Professionals Place

APRIL 1, 2010

Break the project down in parts and decide how you can complete each part. this is a 3-part project – the top shelf, hanging clothes, and bottom half of the closet. Here is a tip on how to manage yourself: Schedule time for YOU! Look into purchasing an all-in-one fax, printer, and copier.

Filing 100

Filing IAAP 2010 Fax 100

Professional Assistant Blog

JANUARY 31, 2008

Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox? I have shared access to 4 different mailboxes for various products and projects.

Microsoft Outlook 100

Microsoft Outlook Etiquette 2008 Google Docs 100

Professional Assistant Blog

JANUARY 30, 2008

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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The Office Professionals Place

SEPTEMBER 17, 2009

’ Here are some tips on how to get yourself and others motivated: Rewards (the ‘pat on the back’) Realize that for each task or project you complete you are entitled to a personal reward. Suggest ideas on how to acquire the same results or goal but from a different prospective.

Filing 100

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The Office Professionals Place

FEBRUARY 2, 2010

How to deal with it: If you work with someone who does not like to share information or it seems as you are left in the dark, ask questions. How to deal with it: These types of managers believe in facts and statistics. Again, explain the benefits to requesting projects ahead of time and put it in writing.

Filing 100

Filing 2010 2006 AT&T 100

Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

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Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. Home About Me Advertise Has The Bubble Burst?

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2008 Cubicle 2007 Google Docs 100

The Office Professionals Place

AUGUST 8, 2010

If you have an idea on how to improve business practices or department procedures or tasks, tell your supervisor and be sure to put it in writing. Ask to work on a new project or volunteer to assist a colleague. Log Files As with most other websites, we collect and use the data contained in log files.

Management 100

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The Office Professionals Place

JULY 16, 2010

The ability to be organized allows you to focus and easily find documents and supplies you will need to complete projects. Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity.

Stress 100

Stress 2010 Filing Resume 100

Stephanie LH Calahan

AUGUST 16, 2010

  One of his frustrations was figuring out how to balance all of the important tasks that he had on his plate. Do you have a large list of abandoned projects all sitting at various levels of incompletion? Do you have a list of projects that do not reflect your best work? Part of the Calahan Solutions, Inc.

Management 100

Management Twitter Networking Fax 100

Stephanie LH Calahan

DECEMBER 30, 2010

How do you intend to build the business? What are the key projects to be completed this year? If you are not sure how to answer these questions, begin by writing down what you don’t want!   Consider how you will feel.  How to use the DART system to get through your paper piles.   It is your dream. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    You also release serotonin/happiness/excitement as you finish a project.    Sound interesting? 

Medical 100

Medical Phones Filing 2007 100

The Office Professionals Place

JUNE 8, 2010

Assess the situation and come to a conclusion of how to approach the situation as a calm, cool, and collected individual. In the workplace, we must concentrate on tasks and projects for accuracy and completion. Log Files As with most other websites, we collect and use the data contained in log files. Concentrate.

Learning 100

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Laughing all the Way to Work

SEPTEMBER 30, 2007

how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc. I look over the filing system and become familiar with that. Here are a few things I do when I start a new job: I start a Secretarial Manual!

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Interviewing Fax 2007 Phones 100

Stephanie LH Calahan

DECEMBER 21, 2009

Main | Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity » Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing (Guest Post: Paul Burton) Discussions on "productivity" often focus on leverage or other financial management measurements.

Microsoft Outlook 100

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The Office Professionals Place

FEBRUARY 24, 2010

In other words, provide them frequent updates before they have to ask where you are on the project. Finally, give assurance that the project will be completed by the deadline (while giving updates until completion). Then ask for suggestions or recommendations about how to avoid this situation in the future.

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Stephanie LH Calahan

DECEMBER 6, 2010

  My process is to go out to each person and find out how to connect with them so that I can thank them for the follow.    Unfortunately, about 50% of the people that follow me do not identify how I can reach them outside of the Cinch platform and cinch does not have a way for me to communicate with one person specifically.

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Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? The guy really is oblivious to how far his voice projects.

Cubicle 100

Cubicle Etiquette 2008 2007 100

Administrative Arts

AUGUST 16, 2010

This includes setting up and managing electronic and physical files. Project Management. Administrative Assistants are often called upon to handle big projects such as setting up special events, creating a procedures book, or handling office moves. How To Really Be on Top of Things as an Administrative Assistant.

Fax 40

Fax PowerPoint Filing Meeting Minutes 40

The Small Business Blog

JUNE 29, 2010

How to be successful by focusing on your core business. How to be successful and eco-friendly. Small Business Bootstrapping How to start your own small business with no or little money. » « Previous Entries This entry was posted on Wednesday, June 30th, 2010 at 7:30 am and is filed under How to.

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Stephanie LH Calahan

JANUARY 22, 2010

  Do you find yourself jumping from one project to another?    One day it is one project and then the next day a different “ bright shiny object ” comes into view and we switch off to that.    We are so busy jumping from project to project that we never really complete any of them. . 

Learning 100

Learning Twitter Networking Goals 100

Stephanie LH Calahan

JANUARY 28, 2011

Work With Stephanie « 6 Tools to Help You Manage Large Projects with Local & Virtual Teams | Main | Monday Motivation - Michael Jordan on Failure » My first Twitterview with @marciahoeck - Decisive Productive Action Taken A little while back, I wrote to you about my theme for this year: decisive productive action. 

Twitter 100

Twitter Interviewing Phones Networking 100

Stephanie LH Calahan

DECEMBER 10, 2010

I stand back, and begin moving notes until the ideas start flowing into easy categories: Blog, Projects, Home, Family, Health - etc. As ideas fall into place by category, I can begin to see how to prioritize and keep track of items daily. Create email folders same as you would for word doc and paper files.

AT&T 100

AT&T Calendars Social Media Stress 100

Stephanie LH Calahan

MARCH 5, 2010

afreshspace   @ StephCalahan I just use a legal pad for daily to-do's but keep bigger or future projects in my outlook task list declutterlady   @ StephCalahan Hey, Stephanie, it's iPEP for me; 1 workspace/project w/ability to keep all in 1 place! I use toggl.com for everything in my business. . 

Management 100

Management Agenda Calendars Twitter 100