Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Travel Planning. Filing – paper and digital. Travel Planning. Project Management. Travel Planning Example: Your travel planning system involves lots of different forms, templates, and checklists. The procedures all combine to create your travel planning system.

Travel 100

Travel Filing Forms Skills 100

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

All Things Admin

JUNE 10, 2021

Sure, you may have the perfect system for filing. Filing (paper and digital). Travel planning. Project management. For example, if you’re writing a system for mailing out invoices, don’t assume someone performing the duty knows how to use the automated postage machine. Travel planning is a great example of this.

Travel 52

Travel Administrative Professionals Forms Filing 52

All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. Company Projects – Green. With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. Training – Yellow. Business Development – Navy Blue.

Mentoring 52

Mentoring Administrative Professionals Suppliers 2022 52

Clutter Coach

DECEMBER 15, 2017

Some examples of administrivia are reports you can get away with just skimming to get the content of them, nothing that requires deep reading. Do some filing. Get that pile off your desk and into the file drawer. Get that pile off your desk and into the file drawer. Again, it works best with a good filing system.

Filing 100

Filing Expenses 2016 AT&T 100

Success

MARCH 4, 2024

The book is divided into 13 chapters filled with gems of deep insight, such as, “Mental attitude attracts to you the physical counterparts of your dominating thoughts as surely as an electromagnet attracts steel filings. Others feel the need to start on projects immediately. The actress told Fletcher it all came down to meditation.

UPS 240

UPS Social Media Etiquette Health 240

All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. They are a roadmap to your task or project that you follow every time. Travel planning. Project management. Some systems, as with the above example, have many parts and procedures.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office management qualifications are useful for many reasons.

Management 52

Management Payroll Fax Suppliers 52

Practically Perfect PA

FEBRUARY 1, 2016

My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. I could spend a day visiting event venues, in back-to-back meetings, booking complicated travel itineraries or organising a team party! What do you have for lunch? I always wonder, where did the day go? This is an easy one!

Dropbox 100

Dropbox International Collaborate Assertiveness 100

Professional Assistant Blog

JANUARY 30, 2008

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures? The spreadsheet might contain other types of data, but is similar to this example?

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Karen Vivarelli

JANUARY 24, 2021

I wasn’t pursuing my passion for travel, and I didn’t have a good work-life balance. Once I set up G-Suite for her and organized her files online, she shared that she needed a website of her own! I still work with her on a variety of different projects. I wanted flexibility and the ability to make my own choices about my career.

Social Media 52

Social Media Mentoring Travel Facebook 52

The Office Professionals Place

MARCH 13, 2010

Did you ask a co-worker to help you on a project and got the feeling that they really didn’t want to help you? For example, during staff meetings, acknowledge the work that other departments have done. I deal with this woman almost monthly for organizational travel. Don’t let every request be an emergency.

2010 100

2010 Filing Gifts IAAP 100

Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? For example, I will try to work on task A for 1 hour. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

Networking 100

Networking Purchasing Filing Fax 100

Who's the Real Boss?

MARCH 11, 2019

But why is it assumed that an assistant who is 25 years old for example, is less knowledgeable and less experienced (in circumstances, not years) than an assistant who is say 45 years old? Perhaps you can’t be bothered ‘holding their hand’ through the project, assuming they would actually need that (when they might not!).

AT&T 52

AT&T Administrative Professionals Skills Mentoring 52

Who's the Real Boss?

SEPTEMBER 13, 2018

When recruiters and employers scan through your employment summary and see more than four to five roles in a period of five to six years for example, it can often just land in the recycling bin with the other scrap paper. So if you went travelling for six months, then you need to spell that out. Be upfront in your cover letter.

Cover Letter 52

Cover Letter Resume AT&T Travel 52

Stephanie LH Calahan

DECEMBER 21, 2009

Main | Planner Or Tickler (1-31) File? - For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

NOVEMBER 19, 2010

  This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete. 

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

MAY 17, 2010

Also consider color-coding the index cards by project. For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline.   There are many. 

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Recruit CRM

JUNE 17, 2021

For instance, consider the following example: We are looking for a Content Guru who will help us out of the content disaster we are currently in– craft well-researched, keyword-optimised articles, maintain our official blogs and work extensively with our SEO Wizard. Strong and effective project management skills.

Social Media 52

Social Media Skills Salary International 52

Small Business Labs

MAY 24, 2010

Carolyn is leading the coworking study and Steve is a member of the project team.   Jelly Fish Art is a good example.     Examples include manufacturing service companies like Shapeways and Ponoko.     Examples include manufacturing service companies like Shapeways and Ponoko. 

UPS 100

UPS 2010 Retirement Equipment 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

I was hoping that you might have insight/advice on how to create project work/better assist a C-Level exec that has never had an admin before. Since we are both somewhat green, I was hoping that you might have some suggestions to spark project work (both business and personal related projects would be helpful).

Holidays 40

Holidays Calendars Credit Card Restaurants 40

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January. 

Business Cards 100

Business Cards Networking Facebook Phones 100

Stephanie LH Calahan

JANUARY 22, 2010

  Do you find yourself jumping from one project to another?    One day it is one project and then the next day a different “ bright shiny object ” comes into view and we switch off to that.    We are so busy jumping from project to project that we never really complete any of them. . 

Learning 100

Learning Twitter Networking Goals 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. For example, if you love to write things down, don't pick an online tool.  It's all drag and drop, and I can even drag my to-dos. Works every time. . 

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

MARCH 5, 2010

afreshspace   @ StephCalahan I just use a legal pad for daily to-do's but keep bigger or future projects in my outlook task list declutterlady   @ StephCalahan Hey, Stephanie, it's iPEP for me; 1 workspace/project w/ability to keep all in 1 place! I use toggl.com for everything in my business.

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

DECEMBER 10, 2010

I stand back, and begin moving notes until the ideas start flowing into easy categories: Blog, Projects, Home, Family, Health - etc. Create email folders same as you would for word doc and paper files. Examples: If you have a full email box, then schedule an hour each morning to tackle it. Dance Out Of Your Overwhelm!

AT&T 100

AT&T Calendars Social Media Stress 100

Stephanie LH Calahan

NOVEMBER 30, 2009

If you have a big project due, break down the steps necessary and write those on each card.   Green for work and blue for personal for example.    As you are traveling and you think of things you need or want to do, you take out a card and jot it down.    ENHANCING THE CARD SYSTEM Use Color.

Staples 100

Staples Networking AT&T Phones 100

Virtual Moxie

OCTOBER 12, 2010

Categories 30-Day Projects Business Communication Expectations Fees Legalese Moxie Relationships Self-Care Standards Web/Tech Moxie Archives Feb, 05 to Today Search Translate Moxie Also Mine « Crazy, Foolish, Ridiculous | Main | Will you be there for it? A nice example of a business whoop-dee-doo , in fact! You should be.)

AT&T 100

AT&T Phones Restaurants 2010 100

Stephanie LH Calahan

DECEMBER 2, 2009

For example, if all you need is a place to store contact information and keep your calendar, that is much different than a system that can prompt you for different types of follow up, keep templates, etc. For example, techno-phobes shouldn't force themselves to use a computerized calendar if they are more comfortable with a paper planner.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Men With Pens

FEBRUARY 18, 2010

Another discussion was with an associate who said he saw freelance projects on Elance with bids of $50 for sales letters and $5 for blog posts. Charge hourly for long or uncertain projects. The uncertainty can take many forms: l You don’t know how long it’ll take you to complete a project. Working for $5?

Elance 40

Elance AT&T Phones Policies 40

Stephanie LH Calahan

MARCH 22, 2010

The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. Peter Duesberg, molecular-biology professor at U.C. Berkeley, on HIV, 1988. "If I had thought about it, I wouldn't have done the experiment.

AT&T 100

AT&T Networking Fax 2010 100

Musings of a High-Level Executive Assistant

FEBRUARY 3, 2015

Hello New & Returning Readers, TheLadders.com is currently doing a project where they are looking for people to provide tips to new college grads about to enter the working world. It’s great to ask for this when you go above and beyond the call of duty, did a major project, or achievement or spent a good chunk of time helping out.

Job Hunting 40

Job Hunting Resume Cover Letter Interviewing 40

The Small Business Blog

APRIL 13, 2010

An ideal example of people in this category are parents, childcare is hugely expensive and allowing people the flexibility to work from home means you can gain the staff others are missing out on! Tap in to an undiscovered work source – There are groups of people for whom working in an office is not a practical.

2007 100

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