Practically Perfect PA

OCTOBER 12, 2017

I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails. Set up a free email address (Hotmail or Gmail for example) that you can use for newsletters, updates, subscriptions etc. I’ve written about my email filing system before. me is the greatest thing ever.

UPS 172

UPS Filing Email Clothes 172

Office Dynamics

JULY 10, 2018

I’ve spoken with several assistants that have voiced frustration at the standard process. The process should actually be an exciting time to discuss progress and development goals that will help you maintain or create the position you want to excel in! Keep the file on your desktop or easily accessible.

Goals 202

Goals Stress Filing Email 202

BMT Office Administration

AUGUST 2, 2023

These emails are routinely riddled with spelling errors and factual inaccuracies, like this example: “Dear Tax Payer , We hope this message finds you well. We are writing to inform you abount an important matter regarding your recent tax return filing.

Agencies 52

Agencies Filing Social Media Email 52

BMT Office Administration

OCTOBER 4, 2022

An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. For example, suppose they found an exemplary customer support call where the employee was courteous and knowledgeable. Time tracking and file tracking.

Filing 52

Filing 2020 Suppliers Social Media 52

Stephanie LH Calahan

APRIL 1, 2011

."  You may have many things that ultimately need to happen with a particular piece of paper, but by only thinking of the next action, you can eliminate overwhelm and process your paper faster. (If Example :  I was working with a client the other day and we were going through his paper work.    No. 

Filing 100

Filing Phones AT&T Email 100

Tips From T. Marie

FEBRUARY 28, 2018

Online technology is my thing, so I utilize electronic files, cloud storage, social media and email on a regular basis. For example, a custom ecard with the first two services in my search results ran between $150 to $950 range. The video below shows how the creation process went. So what about ecards for business?

Holidays 100

Holidays Gifts Purchasing Social Media 100

Eat Your Career

JANUARY 23, 2020

As a quick example: Many execs would never dream of having an assistant help manage their email inbox. I believe it is the assistant’s responsibility to train executives how to leverage them. Explain what’s possible, offer options, and ease them into it one step at a time.

Training 191

Training Administrative Training 2024 Management 191

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

Management 52

Management Payroll Fax Suppliers 52

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Recruit CRM

JANUARY 4, 2022

Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process. If so, I’d be happy to set up a phone call/video conference. Meanwhile, feel free to reach out to me via email or at [phone number] if you have any questions!

Email 65

Email 2022 Interviewing Resume 65

Practically Perfect PA

MAY 14, 2014

I will go back and forth to it; check my emails, answer a phone call, make a coffee or just generally procrastinate. So every Friday morning I would insist my boss gave me all the receipts he had and I would spend Friday afternoon processing the expenses. For example, schedule the really important meetings when they are at their peak.

Staples 100

Staples Expenses AT&T Phones 100

Clutter Coach

OCTOBER 20, 2017

Back in podcast 17 I talked about how you can make your office less boring and conventional by outfitting it with patterned file folders and a tape dispenser shaped like an animal. Today I’ll talk about making your processes and systems less boring. Pay your bills out in the backyard for example. Or put on music.

AT&T 100

AT&T Medical Google Facebook 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Networking 100

Stephanie LH Calahan

MARCH 12, 2010

  While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!    The more you can put systems and processes to the work you do, the stronger you become and the more you can grow and even survive harsh conditions.   Bamboo? 

Networking 100

Networking Email Phones Filing 100

Practically Perfect PA

MARCH 12, 2012

In my position it means that i am the final authoriser for a process – for example ordering kit. This could mean monitoring their phone calls, emails and meeting requests. Filed under: Career , Skills , Uncategorized. Everyone always feels that their issue is an “urgent” issue. Tanya Battel.

Suppliers 100

Suppliers Skills Filing Policies 100

Productivityist

DECEMBER 15, 2013

Giving clear instructions, but also examples of expected results. Visualizing these results using screenshots, highlights and possibly an example link. File exchange: Dropbox, WeTransfer. This saved me the trouble of checking Dropbox regularly and uploading files one by one.). egotiation via email & phone ?

Dropbox 40

Dropbox Filing Google Docs Google 40

Stephanie LH Calahan

JANUARY 4, 2010

The process is as important as the destination. You may have 10 minutes free in between meetings at office - you may want to finish with an important phone call. You can file and label the files with appropriate titles; throw or give away unwanted things. The process is as important as the destination.

Confidence 100

Confidence Filing Networking Phones 100

Productivityist

JUNE 15, 2020

One of the biggest advantages that modern technology has offered the flexible worker is just how many different ways you have to backup all the files, notes, and other resources you need to get your work done. Let’s use notes as an example. That said, you can follows any or all of the steps above to speed that process up.

Travel 52

Travel Health Environment Networking 52

Productivityist

JUNE 15, 2020

One of the biggest advantages that modern technology has offered the flexible worker is just how many different ways you have to backup all the files, notes, and other resources you need to get your work done. Let’s use notes as an example. That said, you can follows any or all of the steps above to speed that process up.

Travel 52

Travel Health Environment Networking 52

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. Set 3 times a day to process what is in your in-box, moving processed email into a separate sub-folder.

Email 100

Email Management Filing Monster 100

Ian's Messy Desk

JUNE 7, 2011

In a nutshell, you can save anything to this program and access it from your computer, from the web, or even your phone. Idea File – Ideas strike at random times, in the oddest places. Save recognized file formats to that folder and Evernote will upload to your account. Evernote on a mobile phone can geotag the photo.

Business Cards 100

Business Cards Twitter Staples PDF 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. For example, “My assistant, Joanne, will be following up with you to schedule that meeting.”.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. For example, “My assistant, Joanne, will be following up with you to schedule that meeting.”.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Stephanie LH Calahan

NOVEMBER 14, 2012

For example, if you are spending hours daily on Twitter and Facebook telling yourself that you are “growing your business” through building relationships, you are stealing from yourself. At one point I did this exercise and I found that I was spending over 30 minutes a day just on downloading and uploading files for my daily podcast!

Social Media 100

Social Media Calendars Agenda Twitter 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

We also both have android phones and when I add appointments on my phone it syncs online and vice versa. Since we both have gmail calendars it automatically adds to the hubby phone/calendar. For example, if you love to write things down, don't pick an online tool.  I added hubby on to view and edit.

Calendars 100

Calendars Twitter Phones Google 100

Productivityist

FEBRUARY 3, 2015

You can specify certain dates, for example feb15@goodtodo.com. This allows you to create a virtual tickler file, akin to David Allen’s recommendations in GTD. Lots of my tasks occur on certain days of the week (every Monday and Thursday for example) yet the weekly options are only Every Weekday, or Weekly.

Email 40

Email Filing AT&T Phones 40

Who's the Real Boss?

SEPTEMBER 13, 2018

When recruiters and employers scan through your employment summary and see more than four to five roles in a period of five to six years for example, it can often just land in the recycling bin with the other scrap paper. We all have fear of having a resume that you could play hop scotch on. Be upfront in your cover letter.

Cover Letter 52

Cover Letter Resume AT&T Travel 52

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. In addition to the name, phone numbers, company, and e-mail, include where and when you met the person, who introduced you, and why you might want to contact him/her in the future. I File Them (Then I Forget Them). The business cards?

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

FEBRUARY 10, 2010

  For example, if you have a container that holds all of your scissors, you will likely never find them in that container!    Put the KISS (keep it simple stupid) process into play.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

MARCH 22, 2010

  We create opinions about our systems and processes and convince ourselves that it is the only way to do something.  The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. Berkeley, on HIV, 1988.

AT&T 100

AT&T Networking Fax 2010 100

Stephanie LH Calahan

DECEMBER 6, 2010

  My process is to go out to each person and find out how to connect with them so that I can thank them for the follow.  Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    Today I'll share why you should care and what you can do about it.

Business Cards 100

Business Cards Networking Facebook Phones 100

Recruit CRM

JUNE 17, 2021

For instance, consider the following example: We are looking for a Content Guru who will help us out of the content disaster we are currently in– craft well-researched, keyword-optimised articles, maintain our official blogs and work extensively with our SEO Wizard. Short and jargon-free job descriptions are what sells the most.

Social Media 52

Social Media Skills Salary International 52

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Try to set up the communication of the office so your boss checks their own emails and responds, but you are in charge of all the mtg coordination, phones, and anything that happens in the office. You answer the phone, book travel, offer beverages to guests, book meetings, prepare the conference room, order food, etc.

Holidays 40

Holidays Calendars Credit Card Restaurants 40

Stephanie LH Calahan

NOVEMBER 30, 2009

  When we explored her process we found what I see a number of people experience.    I've tried my phone and outlook, but I find that I don't even look at those lists.    Green for work and blue for personal for example.    Many lists were tattered or half-done. 

Staples 100

Staples Networking AT&T Phones 100

Recruit CRM

FEBRUARY 28, 2022

Therefore, your recruitment process must keep up with the times and be more flexible. The recruitment process is faster: HR departments can move much faster using a hybrid approach. Blended Approach A blended approach combines in-person and virtual recruiting techniques at specific stages of the process.

Resume 75

Resume Interviewing Collaborate Phones 75