Stephanie LH Calahan

FEBRUARY 16, 2011

Productive & Organized Home Contribute to P&O!   1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. Archive Network with Steph Is This You?   So, I set a checklist reminder on my iPhone. 

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Professional Assistant Blog

JANUARY 30, 2008

The spreadsheet might contain other types of data, but is similar to this example? checked (in this example). How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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Professional Assistant Blog

JULY 24, 2008

Home About Me Advertise Prioritization: A Colorful Outlook By The Professional Assistant on Thursday, July 24, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you receive quite a bit of e-mail in your Inbox each day, but have trouble prioritizing them? For example, I receive an e-mail from my direct supervisor.

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Stephanie LH Calahan

NOVEMBER 30, 2009

Productive & Organized Home Contribute to P&O!   I've tried my phone and outlook, but I find that I don't even look at those lists.    Green for work and blue for personal for example.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. To avoid this, try using an online timer instead.

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Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? For example, I will try to work on task A for 1 hour. Home About Me Advertise To-Do or Not To-Do?

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ?

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Stephanie LH Calahan

DECEMBER 20, 2010

Productive & Organized Home Contribute to P&O!   You may have categories like, phone calls, finances, networking, paper work, or creative activities.   Example 1: If you need to do creative activities in your work like writing, put like activities together.  Archive Network with Steph Is This You?

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Stephanie LH Calahan

JANUARY 8, 2010

Productive & Organized Home Contribute to P&O! If you are a manager who struggles in this area, or if you just want more options for talking about good versus bad performance, try looking at performance through the lens of how employee behaviors contribute to the achievement of team, office, and organization goals.

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Professional Assistant Blog

OCTOBER 8, 2008

F or example, if you want to make a million dollars before you die, write out exactly what you want and how you will achieve this. Another thing that helps people to get motivated is by writing some sort of mantra on a piece of paper or printing it out. This way, when you sit down, you can read it each and every day.

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Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? I appreciate your example. Are you going to be out of the office for a short or even long period of time?

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Professional Assistant Blog

JANUARY 9, 2008

For example, if I have Microsoft Excel XP and would like to send a file to a client that only has Microsoft Excel 97 (which was a horrible disaster for Microsoft, since there were quite a few bugs in this version), you could save the file as a Microsoft Excel 97 version. I remember in the past that you can always downgrade files.

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Professional Assistant Blog

AUGUST 21, 2007

Here is how to calculate the difference between two numbers as a percentage: For example, your earnings are $2,342 in November and $2,500 in December. It kept providing me topics that werent relevant to the particular answer I was looking for. I then checked Excels help file and there it was.

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Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Professional Assistant Blog

SEPTEMBER 14, 2007

By The Professional Assistant on Friday, September 14, 2007 Filed Under: Organize , Prioritize , Productivity D oes your firm want to save money? Heres an example of what happened with me. Home About Me Advertise Outsourcing - Good or Bad? Everyone could use a little more green in their wallets.

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Professional Assistant Blog

OCTOBER 30, 2008

By The Professional Assistant on Thursday, October 30, 2008 Filed Under: Meetings , Organize , Productivity D o you find yourself being bored out of your mind at times with nothing to do? Ive tried to exhaust all the possible things I could do that he doesnt ask me to do - organize emails, files, clutter, contacts, create procedures.

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Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. Professional Organizer: Organization is a must if you are an assistant. One of our main duties is to keep our bosses organized.

2008 100

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Stephanie LH Calahan

DECEMBER 21, 2009

Productive & Organized Home Contribute to P&O! For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. Archive Network with Steph Is This You? Work With Stephanie « AboutOne is About YOU!

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The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Productive & Organized Home Contribute to P&O! I believe I have created an effective way to stay organized and on schedule while tracking symptoms & medication related to chronic illness.  We also both have android phones and when I add appointments on my phone it syncs online and vice versa.

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Ian's Messy Desk

JUNE 18, 2010

For most organizations, e-mail has become the preferred means of communication, both formal and informal. The signature automatically displays at the end of every message and typically contains contact information such as your full name, department, web page, and phone/fax numbers. Thanks for visiting!

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Stephanie LH Calahan

NOVEMBER 19, 2010

Productive & Organized Home Contribute to P&O! "  That was one of the first things she said to me on the phone.    This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Archive Network with Steph Is This You? Drink lots of water!

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Stephanie LH Calahan

DECEMBER 6, 2010

Productive & Organized Home Contribute to P&O! Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January. 

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Stephanie LH Calahan

AUGUST 30, 2010

Productive & Organized Home Contribute to P&O! By grouping the same type of information, say Tweets about organizing, you are able to focus on one topic at a time.   For examle, I send messages on organization and productivity, but I occasionally will send updates on gratitude or something that happened to me that day. . 

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Stephanie LH Calahan

MAY 17, 2010

Productive & Organized Home Contribute to P&O! For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. Archive Network with Steph Is This You?

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Professional Assistant Blog

JULY 22, 2008

Home About Me Advertise Outlook Rules That Rule By The Professional Assistant on Tuesday, July 22, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: A Survival Blog for Todays Administrative Assistant. It will be worth the effort.

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Stephanie LH Calahan

FEBRUARY 3, 2010

Productive & Organized Home Contribute to P&O! Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Archive Network with Steph Is This You?

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Stephanie LH Calahan

JANUARY 3, 2011

Productive & Organized Home Contribute to P&O!   It is Get Organized Month and now is a great time to focus on your personal affairs.    It is important to learn how to manage your time effectively and get organized so that you can focus on the most important things in your life.  Link Lineup!

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Stephanie LH Calahan

MARCH 12, 2010

Productive & Organized Home Contribute to P&O!   The rhizomes are the organism's growth system.    For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.  Archive Network with Steph Is This You?

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The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Follow-up does not mean frequent phone calls, emails, meetings, or standing over someone’s shoulder. Creating a plan denotes organization. Develop a plan and set goals.

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Musings of a High-Level Executive Assistant

MAY 24, 2013

The goal is to fit into what exists already and understand your role in the organization/seniority. Be humble, gracious, professional, and very, very organized. Work is work, it's not a so ap opera. :) On the first day you should follow their example. First, for the business aspect, mirror them. Just be a good person and be you.

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Stephanie LH Calahan

DECEMBER 2, 2009

Productive & Organized Home Contribute to P&O!   Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.    Pros of Planning Tool: Very organized product. Make sure you choose an organizer that you feel confident and comfortable using.

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Stephanie LH Calahan

DECEMBER 10, 2010

Productive & Organized Home Contribute to P&O! Main | Start 2011 off Organized! Let the blood go to your brain (the thinking organ) and away from your legs and arms. Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. "Heads Up.

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Home Contribute to P&O! Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Thanks to Stacey Anderson of Organized Innovations, LLC 2. Do the dump!

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Laughing all the Way to Work

APRIL 2, 2008

For example, Hello, My name is Patricia Robb. Make sure your signature line is complete with name, who you work for, company name, phone and fax. Some good people to know in an organization are the mailroom staff, the accounting staff and the IT staff. I am [Insert Name]'s new assistant. You will be calling on them often.

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Stephanie LH Calahan

MARCH 22, 2010

Productive & Organized Home Contribute to P&O! The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

JANUARY 22, 2010

Productive & Organized Home Contribute to P&O! Let GO of Your Story | Main | The Great Organizing Giveaway is Here!   For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  Archive Network with Steph Is This You?

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