Stephanie LH Calahan

JANUARY 3, 2011

.  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? If you are not the person who can assist them, refer them to someone who can. ’ Being the professional that you are, you will continue to be cordial, you have been taught a valuable lesson, learn from it and move on.

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

  (Steph says: Learn more in Paul's book and DVD have them all - [link] mprice6   iPad with google calendar that I share with my assistant marj_asturias    Google Apps for me all the way. .  For example, if you love to write things down, don't pick an online tool.    How do you decide?

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

AUGUST 30, 2010

  Public means that others can follow the list and learn from the people you have found.  Learn whatis enhancing or impeding your productivity today! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Twitter allows you to make your lists public or private. 

Twitter 100

Twitter Networking Facebook Social Media 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Do you keep paperwork or reference material that you use on a regular basis far from your workspace?  Learn whatis enhancing or impeding your productivity today!   4.

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

FEBRUARY 10, 2010

  Instead, find a system that works for the way you naturally think and learn.    For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  Learn whatis enhancing or impeding your productivity today!   Why? 

Networking 100

Networking Purchasing Filing Fax 100

Professional Assistant Blog

JULY 22, 2008

Here is an example of some sub-folders and rules that I have set up that would work for a work e-mail or home account: I now send my subscribed feeds to a sub-folder that I can look at when I have the time. Share what you have learned with your boss. This is where the rules feature has come in handy. It will be worth the effort.

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2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

JANUARY 4, 2010

You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day. Learn whatis enhancing or impeding your productivity today! Are You as Productive as You Could Be? Part of the Calahan Solutions, Inc.

Confidence 100

Confidence Filing Networking Phones 100

Stephanie LH Calahan

NOVEMBER 30, 2009

  She did not have faith in her tools and did not have a consistent way to reference or write out her objectives.    Green for work and blue for personal for example.  Learn whatis enhancing or impeding your productivity today!   Many lists were tattered or half-done. 

Staples 100

Staples Networking AT&T Phones 100

Stephanie LH Calahan

NOVEMBER 19, 2010

  This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.    Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net, or call 309.826.5263. Learn whatis enhancing or impeding your productivity today! Drink lots of water!

Medical 100

Medical Phones Filing 2007 100

Musings of a High-Level Executive Assistant

MAY 24, 2013

You asked many questions so I will answer all of them and also encourage you to read all my old posts and refer to my other site since they all answer your question in one way or another: [link] To create a good relationship with the other assistant and the other secretary is a two part answer. First, for the business aspect, mirror them.

Staples 40

Staples Mentoring Gossip Interviewing 40

Stephanie LH Calahan

MARCH 22, 2010

The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. Learn whatis enhancing or impeding your productivity today! Peter Duesberg, molecular-biology professor at U.C. Berkeley, on HIV, 1988.

AT&T 100

AT&T Networking Fax 2010 100

Stephanie LH Calahan

FEBRUARY 18, 2011

I create folders for @action, @waiting for, and then reference folders by subject. Process email out of your in-box and into an action/follow-up system or reference folder and you'll manage your email instead of it managing you. For example, I have all of my ezine and newsletter subscriptions go into a folder by that name.

Email 100

Email Management Filing Monster 100

Stephanie LH Calahan

MARCH 5, 2010

List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2. Compare tasks and put a check mark next to the higher Priority task: a to b then, a to c and then, a to d b to c then, b to d c to d Using the example above: Which is more important: “a-Plan Agenda” or “b-Billy Bob’s Review”?

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

DECEMBER 2, 2009

  Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."   If you aren't particularly tech-savvy, you might feel more comfortable using a paper planner, rather than having to learn the ins and outs of an electronic diary system. say, to heck with that.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Men With Pens

JULY 14, 2010

For example, I write all sorts of things for my clients, but I’m a direct marketing specialist. You have many options: landline, cellular phone, texting, fax line (yeah, many people still fax), email, website contact form, Twitter direct message, LinkedIn message, Skype, and lots more. The key is to respond promptly.

2010 40

2010 AT&T Fax Social Media 40

Stephanie LH Calahan

DECEMBER 21, 2009

For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. As this small example demonstrates, slight changes in workflow processing behaviors have dramatic effects on productivity.

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

DECEMBER 23, 2010

Try to learn and understand more about their background, and why they react the way they do. Once you’ve developed this invaluable skill, learn the other half of compassion — acting on your understanding, and helping others, alleviating their suffering, acting with kindness. It makes everything else on this list possible.

Goals 100

Goals Credit Card Retirement Stress 100

Stephanie LH Calahan

DECEMBER 10, 2010

Putting the date on the pages helps reference notes from meetings, etc. Examples: If you have a full email box, then schedule an hour each morning to tackle it. For example making art might be pink, picking up supplies might be blue and going to the bank for the float might be green. Learn to say "no" sometimes!

AT&T 100

AT&T Calendars Social Media Stress 100