Professional Assistant Blog

OCTOBER 8, 2008

By The Professional Assistant on Wednesday, October 08, 2008 Filed Under: Productivity A re you the type of person that comes into the office each and every day, thinking that its just going to be another boring day, nothing changes and its always the same thing day in and day out? You check your e-mails , you do your filing.

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The Office Professionals Place

NOVEMBER 14, 2009

 An exchange of business cards Here’s an example from someone who is employed as a sales representative from a company that sells crystal products. This is a great way to build your network, improve your communication skills, and even build relationships that would later produce sales for your company.

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Professional Assistant Blog

AUGUST 21, 2007

Home About Me Advertise Calculation of Discounts in Excel By The Professional Assistant on Tuesday, August 21, 2007 Filed Under: MS-Excel H ave you ever wondered how to calculate discounts on certain products/services that you or your firm offers? I then checked Excels help file and there it was.

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Stephanie LH Calahan

MAY 17, 2010

Archive Network with Steph Is This You? For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. Productive & Organized Home Contribute to P&O!

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Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? For example, I will try to work on task A for 1 hour. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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The Office Professionals Place

MAY 31, 2010

For example, in the sales industry the Pareto Principle says that 80% of a company’s sales are due to 20% of the sales staff. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier.

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Filing 2010 IAAP Fax 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? Having Trouble Planning A "Non-Religious" Office Party?

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Stephanie LH Calahan

DECEMBER 20, 2010

Archive Network with Steph Is This You?   You may have categories like, phone calls, finances, networking, paper work, or creative activities.   Example 1: If you need to do creative activities in your work like writing, put like activities together.  Productive & Organized Home Contribute to P&O!

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Professional Assistant Blog

OCTOBER 30, 2008

By The Professional Assistant on Thursday, October 30, 2008 Filed Under: Meetings , Organize , Productivity D o you find yourself being bored out of your mind at times with nothing to do? I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc.

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Stephanie LH Calahan

JANUARY 8, 2010

Archive Network with Steph Is This You? Below are seven examples to help you do that. For each example, note that the operative word is "positively." Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O!

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Stephanie LH Calahan

JANUARY 3, 2011

Archive Network with Steph Is This You?   Here are a few for you to consider: AboutOne.com If you would like to go paperless with your home filing, this is definitely the tool to consider!    However, you can use this tool for much more than filing paper!  Productive & Organized Home Contribute to P&O!

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The Office Professionals Place

APRIL 29, 2010

Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Turn off the computer when you leave for the day.

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The Office Professionals Place

APRIL 11, 2010

For example, if you are talking about the organization of the meeting or its purpose, reference meeting materials or if this is a meeting that involves a specific group and there are written rules and regulations such as bylaws, make reference to them so that everyone understands the source of your concerns. Voice the facts.

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The Office Professionals Place

APRIL 1, 2010

For example, I need to clean my closet (Spring cleaning long overdue!) Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Map a strategy for what you need to accomplish. Set internal deadlines for yourself.

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Filing IAAP 2010 Fax 100

Stephanie LH Calahan

JANUARY 4, 2010

Archive Network with Steph Is This You? You can file and label the files with appropriate titles; throw or give away unwanted things. You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day.

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Professional Assistant Blog

SEPTEMBER 14, 2007

By The Professional Assistant on Friday, September 14, 2007 Filed Under: Organize , Prioritize , Productivity D oes your firm want to save money? Heres an example of what happened with me. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Outsourcing - Good or Bad?

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Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Microsoft Outlook Time Zones 2008 Cubicle 100

Stephanie LH Calahan

FEBRUARY 16, 2011

Archive Network with Steph Is This You?   1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? I appreciate your example. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Stephanie LH Calahan

FEBRUARY 3, 2010

Archive Network with Steph Is This You? Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O!

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The Office Professionals Place

MARCH 13, 2010

For example, during staff meetings, acknowledge the work that other departments have done. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. We never sell your personal information to third parties.

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Stephanie LH Calahan

NOVEMBER 19, 2010

Archive Network with Steph Is This You?   This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Use your 5-10 minute file Do you keep a 5-10 minute file ?  Productive & Organized Home Contribute to P&O! Drink lots of water!

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The Office Professionals Place

JANUARY 5, 2010

Using the weight loss example because it is so popular, it is not realistic or healthy to drastically change eating habits and join a health club and workout like a vigilante and expect to loose 20 pounds in 2 months. Log Files As with most other websites, we collect and use the data contained in log files.

2010 100

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Stephanie LH Calahan

DECEMBER 6, 2010

Archive Network with Steph Is This You? Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    If you are out on the net on various social networking sites you may be losing a huge opportunity to take your connections to deeper level connections. 

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The Office Professionals Place

MAY 11, 2010

The best way to deal with this is to ask for specific examples and then seek solutions on how to improve. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. We never sell your personal information to third parties.

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The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

FEBRUARY 10, 2010

Archive Network with Steph Is This You?   For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Work With Stephanie « Mon.

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Stephanie LH Calahan

MARCH 12, 2010

Archive Network with Steph Is This You?   For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office. 

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Archive Network with Steph Is This You? For example, if you love to write things down, don't pick an online tool.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O!   How do you decide? . 

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Stephanie LH Calahan

FEBRUARY 18, 2011

Archive Network with Steph Is This You? By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. so then do it.

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Professional Assistant Blog

MARCH 20, 2008

Home About Me Advertise Thinking Outside the Job Description Box By The Professional Assistant on Thursday, March 20, 2008 Filed Under: Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: The Ultimate Secretarial Survival Blog. Having Trouble Planning A "Non-Religious" Office Party?

2008 100

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The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills. Log Files As with most other websites, we collect and use the data contained in log files.

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Stephanie LH Calahan

NOVEMBER 30, 2009

Archive Network with Steph Is This You?   Green for work and blue for personal for example.    Do you think it could help others in your network?  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Like what you have read? 

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Professional Assistant Blog

JULY 22, 2008

Home About Me Advertise Outlook Rules That Rule By The Professional Assistant on Tuesday, July 22, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: A Survival Blog for Todays Administrative Assistant.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

MARCH 22, 2010

Archive Network with Steph Is This You? The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

AT&T 100

AT&T Networking Fax 2010 100

Stephanie LH Calahan

JANUARY 22, 2010

Archive Network with Steph Is This You?   For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! "I can’t help it! 

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