Professional Assistant Blog

JULY 10, 2009

Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? This will save your company time and money. You really have to be careful with these, as pertinent company information could leak out into the wrong hands.

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Laughing all the Way to Work

MARCH 13, 2010

They had enough time as they saw the bus approaching, they know they will need it, but time and time again, they are searching for it. I like to be prepared and I find life just works better for me at home, work and even on the bus, when I am organized and ready for whatever is coming up. Too much information.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

APRIL 8, 2009

How often I have organized a conference or arranged a Board meeting and after all the organization and planning it goes off without a hitch. I like organizing and feel satisfied when everything comes together nicely, but it takes a lot of work to get there. Have you ever been at an event that isnt well organized?

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Professional Assistant Blog

NOVEMBER 18, 2009

How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

Microsoft Excel 100

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Laughing all the Way to Work

MAY 16, 2010

The person sending out the request for the meeting and asking for dates would usually be considered the meeting organizer. If you are not the organizer, you still have a responsibility to provide available dates in a timely manner, set a reminder to make sure there is an agenda and if there isnt, email to ask for one.

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Laughing all the Way to Work

JULY 1, 2010

One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. The web also has anonymity and sometimes people receive information better from people they dont know. Try starting your own information sharing at work.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 12, 2010

The Stevie® Awards is a prestigious award honouring the achievements and positive contributions of organizations and business people worldwide. The fact that they have a category for Support Staffer of the Year is recognition of the important role support staff play in any organization. Too much information.

2010 100

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Laughing all the Way to Work

DECEMBER 19, 2009

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. There are a lot of good organizing tricks out there and whenever I find one that works, I pounce on it and it becomes something I cant work without. 5, 2010 at 12 p.m.

Time Zones 100

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Professional Assistant Blog

NOVEMBER 30, 2007

Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? For more information, visit www.reditag.com. If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?"

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Laughing all the Way to Work

DECEMBER 17, 2008

Here are the top qualities that an assistant must have: Be organized. Can I say that again – BE ORGANIZED! An assistant’s job is to organize the boss and in order to do that we must be organized ourselves. Too much information. There is nothing more important for an assistant. Do you like what you do?

Time Zones 100

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Professional Assistant Blog

NOVEMBER 20, 2009

Posted on 21 November, 2009 10:51 PM Anonymous If you send an iCalendar as a follow up to a meeting request, do you have the option of updating your calendar or is it just for passing on updated information (or as you suggested possibly adding an agenda)? Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information.

2007 100

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Professional Assistant Blog

JULY 17, 2009

Would you prefer the client to calmly and rationally give you information on their issue? How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? How would you feel?

Customer Service 100

Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

JULY 14, 2009

They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. You scratch your head and wonder how this can be done.

2008 100

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Professional Assistant Blog

OCTOBER 27, 2008

People have been asking me questions from time to time and I try to respond as quickly as I can to all of them. There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc.,

2008 100

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Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. This will enable you to create a PDF-like file where no one can manipulate information.

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PDF 2008 Cubicle PowerPoint 100

Laughing all the Way to Work

MAY 10, 2009

Would you take a job just to get your foot in the door of an organization you really wanted to work for, even if it was a position that you didnt want to make a career out of? You should stay in the position for long enough to make what youve learned stick to be fair to yourself and the organization who hired you. Too much information.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

NOVEMBER 8, 2009

What dates and times does he or she have available (keeping in mind time zones for away meetings)? Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc.

Time Zones 100

Time Zones IAAP International Calendars 100

Professional Assistant Blog

OCTOBER 8, 2009

Home About Me Advertise Dealing With Unreasonable Requests By The Professional Assistant on Thursday, October 08, 2009 Filed Under: Organize , Prioritize , Productivity Y ou receive an e-mail , among the many others that you receive each and every day. Keep telling the person that you will get to it as soon as possible.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

NOVEMBER 5, 2008

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Your boss could ask you for something at a moments notice and you are expected to find the information within minutes.

Filing 100

Filing 2008 Cubicle 2007 100

Laughing all the Way to Work

JANUARY 23, 2010

Another office raised almost $1,000 in a fundraising effort they organized. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. He raised over $1,000. The old adage `every little bit helps`, really does.

Time Zones 100

Time Zones IAAP AT&T 2010 100

Professional Assistant Blog

DECEMBER 13, 2007

Home About Me Advertise 4 Easy Steps to Finding Old E-mails By The Professional Assistant on Thursday, December 13, 2007 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you have trouble sifting through hundreds or even thousands of e-mails ?

2008 100

2008 Cubicle Microsoft Outlook 2007 100

Laughing all the Way to Work

OCTOBER 10, 2008

The argument could be said that the role of the assistant is to assist and keep your boss organized so we shouldnt complain when we have to do it. I have found the best way to cope is to keep yourself organized. If you do arrange to meet with them, be prepared with questions and information so they will see the benefit.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

JULY 16, 2010

Manage: Consider these points as you organize your workload. It reduces confusion by improving organization and leaves your work space clean. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information.

Time Zones 100

Time Zones IAAP 2010 International 100

Professional Assistant Blog

NOVEMBER 25, 2009

One of my readers asks: Ive been reading your blog for the past few months and really appreciate all the information and tips you provide! Im not sure if youre covered this in the past, but Im having a difficult time working so closely with another equal coworker. Try as I may, but she annoys the heck out of me.

Cubicle 100

Cubicle Gossip 2008 Google Docs 100

Laughing all the Way to Work

FEBRUARY 14, 2009

Another time I wanted to try a career in the travel business. I have become familiar with time zones, airport codes and international holidays to avoid. I love the planning, organizing and running around that goes into bringing a conference from a thought to a successful event. Too much information.

Time Zones 100

Time Zones IAAP Holidays International 100

Laughing all the Way to Work

SEPTEMBER 6, 2008

© Copyright Patricia Robb 2010 6 September, 2008 Going Checklist Crazy I am organizing a Board meeting and I have checklists and to-do lists coming out of my ears. Being organized helps de-clutter any task and makes it more manageable and doable. Too much information. Using a Bring-Forward System to Help Organize Your.

Time Zones 100

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Professional Assistant Blog

NOVEMBER 14, 2007

Click on the picture to find out more information. Until next time, Take care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Laughing all the Way to Work

MAY 9, 2010

If I deal with someone and can see that they have organized something well, I will make sure to ask them about it. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. I also get good tips from other assistants.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

APRIL 10, 2009

I find the best way for me to keep my Inbox organized is to immediately deal with the e-mail when it arrives. I never have more than four or five e-mails in my Inbox for any length of time. Here are five buts you can do without: But I dont have time! Too much information. Makes my life simpler. Do you like what you do?

Time Zones 100

Time Zones Administrative Professionals IAAP International 100

Professional Assistant Blog

JANUARY 29, 2008

One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. If someone else needs to access information, they can just click the "Read-Only" button.

Filing 100

Filing 2008 Google Docs Cubicle 100

Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? One of my readers asks: The organization I work for has no administrative procedure manual.

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

JANUARY 4, 2008

I have been updating my firms website stats for quite some time now and wanted to share some tips on getting the information correct - the first time. By The Professional Assistant on Friday, January 04, 2008 Filed Under: Productivity A re you being asked to check your companys website stats?

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. As an Executive Assistant to a busy CEO, I have to organize my boss and I needed a bring-forward system to meet his needs.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

OCTOBER 4, 2008

The head of your organization can often set the tone for how the rest of the office functions. Everyone helping each other and working together to achieve the goals of the organization. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Professional Assistant Blog

NOVEMBER 26, 2007

You have the option of keeping your identity confidential or if the particular job site doesn’t allow for this, Resume Rabbit will replace your personal information with something that’s not identifiable. USD, but is a one time fee and won’t have to pay for monthly charges like other sites make you.

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