Office Dynamics

MARCH 24, 2015

All of April we will be celebrating administrative professionals and giving you: Spot-on information related to the administrative profession. Be sure to mark your calendar for April 1 – 30 and check out our daily informative and fun blogs. Tips to help you be more productive in your day. Feel free to respond to our blogs every day!

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Professional Assistant Blog

OCTOBER 20, 2008

Home About Me Advertise Kallout To Research Information By The Professional Assistant on Monday, October 20, 2008 Filed Under: MS-Word , Productivity , Research Y ou’re reading an article for some research that you are doing for our boss. You come across a piece of text that you are unfamiliar with.

Microsoft Word 100

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Laughing all the Way to Work

OCTOBER 18, 2008

.© Copyright Patricia Robb 2010 18 October, 2008 Guest Blog: Networking Like a Pro This is a guest post from JEM over at [link]. Networking Like a Pro One of the best ways to boost your career and hone your skills as an administrative assistant is to practice networking. . To be able to network, you must have confidence.

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Professional Assistant Blog

JULY 7, 2010

Here are the 4 easy steps to do this: Highlight the information you want to change from vertical to horizontal or vice versa, depending on which way you need to change the information. Give it a try yourself and see how quick it can be to manipulate information from vertical to horizontal and vice versa. Click Transpose!

Microsoft Excel 100

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Professional Assistant Blog

JULY 10, 2009

Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You really have to be careful with these, as pertinent company information could leak out into the wrong hands. We are in week 3 now and cannot get rid of our recycling.

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Office Dynamics

NOVEMBER 23, 2015

Pacific Time for the live event. Register for a replay link at any time if you can’t join the live event. . This will be an informative, inspirational session designed to say goodbye to 2015 and enthusiastically welcome in the New Year. For this final session of the year, we’re sending 2015 off with a bang!

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Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? If someone else needs to access information, they can just click the "Read-Only" button. I am one of these people.

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Filing 2008 Google Docs Cubicle 100

Office Dynamics

APRIL 3, 2017

Aside from my blogs, we have several guest bloggers providing amazing information! If you would like to hear all of them, you can watch the replay of the live event. To kick off the celebration, I hosted a webinar yesterday for 5,000+ assistants worldwide whereby I revealed my secrets to success in the profession. I had 29 secrets!

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Assertiveness Administrative Professionals 2017 Gifts 203

Professional Assistant Blog

APRIL 1, 2008

" One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. Instead of each person creating their own files and you having to merge them together, it would be much faster for everyone to add their own information to one main file.

Filing 100

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Professional Assistant Blog

NOVEMBER 30, 2007

Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? For more information, visit www.reditag.com. If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?"

Google Docs 100

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Office Dynamics

JUNE 22, 2016

Mastering Exceptional Self-Leadership Online Learning Program (Recorded 2-day learning event). We are sending information about this in an email to everyone who was part of the webinar. Office Dynamics (an abundance of resources available right here!). Executive Secretary Magazine and social profiles. Career Portfolio Resources.

Administrative Professionals 189

Administrative Professionals 2016 Gifts Purchasing 189

Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. This will enable you to create a PDF-like file where no one can manipulate information.

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Professional Assistant Blog

NOVEMBER 20, 2009

Posted on 21 November, 2009 10:51 PM Anonymous If you send an iCalendar as a follow up to a meeting request, do you have the option of updating your calendar or is it just for passing on updated information (or as you suggested possibly adding an agenda)? Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information.

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On The Job

MAY 21, 2009

Take an etiquette class. Many universities or even local business groups will offer etiquette classes, which many college kids dont even consider until theyre seniors and realize their manners border on the ape-like. Join networking groups. Only when theyre comfortable doing that do I suggest they move onto networking.

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2009 Etiquette Interviewing Networking 100

Professional Assistant Blog

OCTOBER 27, 2008

There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc., I have been running this blog for just over a year now and it has grown quite a bit, as you can tell.

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Professional Assistant Blog

JULY 17, 2009

Would you prefer the client to calmly and rationally give you information on their issue? Now put yourself in that persons shoes. Imagine that you were on the receiving end of the conversation. How would you feel? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JULY 14, 2009

Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. You scratch your head and wonder how this can be done.

2008 100

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Professional Assistant Blog

DECEMBER 14, 2007

Do you fear that opening an e-mail will cause a virus to roam around your firms network and do some potential damage? Phishing scams have been around for quite some time now, where an e-mail would ask you to enter some personal information into a fake website that looks quite real. Youre not alone.

2008 100

2008 2007 Cubicle Google Docs 100

Laughing all the Way to Work

SEPTEMBER 17, 2010

I arrange quite a few events and have realized the importance of reading and reviewing the contracts carefully, highlighting key dates. I had an event for November 7th and the contract was signed, sealed and delivered, but then I noticed the hotel had put the wrong date on the contract. What are the dates you can cancel by?

Time Zones 100

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Professional Assistant Blog

NOVEMBER 18, 2009

How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Office Dynamics

MARCH 12, 2015

We had an incredible webinar event with over 1,300 assistants registered to learn more about why, as an administrative professional, they should consider a career certification. You can access more information about coaching with Joan virtually or in person. Or by contacting Jasmine Freeman at 800-782-7139. (JF).

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Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Only the employees within that company can view the information that they write. Home About Me Advertise Want to Blog About Your Work?

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Professional Assistant Blog

NOVEMBER 14, 2007

Click on the picture to find out more information. It will also aleviate pain caused by arthritis, tendonitis, and poor cirulation. It even gives the person a massaging effect, for lasting comfort. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you. Until next time, Take care - of your clutter!

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Professional Assistant Blog

NOVEMBER 25, 2009

One of my readers asks: Ive been reading your blog for the past few months and really appreciate all the information and tips you provide! Theres always someone that annoys us and tries to make our lives more difficult than it already is. Try as I may, but she annoys the heck out of me.

Cubicle 100

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Professional Assistant Blog

DECEMBER 13, 2007

Does your boss come up to you and ask you to find information on an e-mail that youve received and needs it yesterday? A new window will pop up with results that will populate as the system retrieves this information. You can even specify who sent the e-mail, who it was addressed to, date fields, etc.

2008 100

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Professional Assistant Blog

JULY 16, 2008

Home About Me Advertise Seminars for Professional Assistants By The Professional Assistant on Wednesday, July 16, 2008 Filed Under: Networking , Productivity A re you looking to improve your skills and catch up with the latest office trends ? I provide education for those that need to plan meetings and events for their companies.

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Professional Assistant Blog

OCTOBER 8, 2009

If its your boss thats asking for this information, make sure to read the e-mail right away. The "Broken Record" Approach The best way to combat this is using the "broken record" approach. Keep telling the person that you will get to it as soon as possible. Everyone else falls into the queue afterwards.

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Professional Assistant Blog

NOVEMBER 19, 2009

Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. Post from: Administrative Assistant Tips 2comments for this post soruba Very informative. This way, everyone will have to follow the exact same details as are set out.

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

JANUARY 4, 2008

I have been updating my firms website stats for quite some time now and wanted to share some tips on getting the information correct - the first time. By The Professional Assistant on Friday, January 04, 2008 Filed Under: Productivity A re you being asked to check your companys website stats? Do you have software in place for it?

2008 100

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Professional Assistant Blog

AUGUST 25, 2007

If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips. Write out all the main points that you want to convey in the message (but be careful – ask yourself if the message should be formal or informal). Click send!

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2008 Cubicle 2007 Google Docs 100

Office Dynamics

MAY 23, 2012

We are often asked about doing etiquette seminars/programs onsite for administrative professionals across the country. Etiquette expert, Anna Post, Emily's great-great granddaughter will present this program via our friends at Business Management Daily. Emily Post's Guide to Business Etiquette for the 21st Century.

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Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. Your boss could ask you for something at a moments notice and you are expected to find the information within minutes. as you mentioned in your question.

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Filing 2008 Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 24, 2007

We actually can lock our computers automatically with our own settings, but I have confidential information that people can access, since I am the Administrative Assistant of the department. If this information ever leaked out, I would get into a lot of trouble. Best to always lock your computer when you leave it, even for a minute.

2007 100

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Professional Assistant Blog

NOVEMBER 26, 2007

You have the option of keeping your identity confidential or if the particular job site doesn’t allow for this, Resume Rabbit will replace your personal information with something that’s not identifiable. It only costs $59.99 USD, but is a one time fee and won’t have to pay for monthly charges like other sites make you.

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Professional Assistant Blog

SEPTEMBER 5, 2008

What if someone told you that you did something wrong, but you remember sending an e-mail with the correct information? It even happened to me a few times, where people would create files themselves, then send it around to others to review and make changes, but never save it on the network drive.

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Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

SEPTEMBER 22, 2008

You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself. T here is a great site called OpenTable.com , which allows you to book reservations online with particular restaurants all over the world. Then you receive an e-mail with the confirmation of all of this.

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Laughing all the Way to Work

APRIL 22, 2009

I am speaking this morning at an administrative event so looking forward to meeting some new assistants. The one good thing about speaking at an event where nobody knows me is, they have no idea whether my hair is supposed to be this dark. Some good advice to pass along: Never colour your hair the night before an event.

Administrative Professionals 100

Administrative Professionals Time Zones IAAP Meeting Minutes 100