Stephanie LH Calahan

FEBRUARY 1, 2010

Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video) I'm out on Twitter  meeting new and interesting people all of the time.  Your environment and how it is set up will always have a big impact on what you can get done in a day.    A while back @GinaParris and I connected. 

Environment 100

Environment Twitter Fax Networking 100

Success

AUGUST 11, 2021

Put together, these things might constitute an array of distractions, and they don’t sound like the ideal work environment. I even filed a complicated story to an editor. I’m on an airplane, because it’s safe to travel again, and I thought I’d enjoy that. Awkward exploratory Tinder dates happening across the room.

Filing 312

Filing Stress Health 2021 312

Practically Perfect PA

JULY 4, 2016

For any of us that have heard Lucy speak, we will know that Matthew is the person that keeps the wheels rolling at Executive Secretary Magazine while Lucy travels around the world promoting the industry. Devising and maintaining office systems, including data management, CRM system and filing. Diary management and maintenance.

Travel 186

Travel Social Media Suppliers Email 186

Office Dynamics

AUGUST 10, 2016

You may have been able to muddle along back in the day, but in today’s competitive environment, you need to work any advantage to your favor. Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Be proactive. Learn to delegate.

Skills 100

Skills Filing Travel AT&T 100

All Things Admin

JANUARY 26, 2023

​Whether you’re using it for travel planning, procedures development, project management, or just basic notetaking, OneNote is one of the most dynamic software programs out there for administrative professionals. History When you are working in a collaborative environment, it’s important to keep track of who’s making changes and where.

Administrative Professionals 52

Administrative Professionals Mentoring Meeting Minutes Travel 52

Productivityist

JUNE 15, 2020

It can be difficult to keep your mornings consistent when traveling – especially if you’re traveling from one time zone to another and are dealing with jet-lag. Travel can mess with your daily schedule. Isolate Your Work Environment. Many of these are not going to be the optimal work environment.

Travel 52

Travel Health Environment Networking 52

Productivityist

JUNE 15, 2020

It can be difficult to keep your mornings consistent when traveling – especially if you’re traveling from one time zone to another and are dealing with jet-lag. Travel can mess with your daily schedule. Isolate Your Work Environment. Many of these are not going to be the optimal work environment.

Travel 52

Travel Health Environment Networking 52

Practically Perfect PA

APRIL 11, 2012

As an assistant I often felt that keeping the office green was mainly my responsibility, so much so that during my time in one company I did email my colleagues a list of things that would help them to do their bit for the environment. I found the list in my ‘things to keep’ file the other day and thought I would share it with you all.

Doodle 100

Doodle 2003 Equipment Travel 100

Worxbee

SEPTEMBER 13, 2021

Before we discuss how to incorporate AI in your business environment, let's tackle the why. Here are four ways that AI can benefit EAs in almost every work environment: Eliminates Repetitive Tasks Rescue yourself from performing the same low-level tasks again and again. that use machine learning to transcribe audio files.

Expenses 52

Expenses Social Media Environment Learning 52

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Eco-Office Gals

DECEMBER 30, 2012

We’ve tested out a few recommendations and come up with our own list of five proven ways that you can greenify your computer in a way that will be good for it, you and the overall environment: Turn off your monitor and screensaver. Make sure to clean out your files, upgrade your software and if you need a service technician, get one.

Customer Service 100

Customer Service Filing Travel Environment 100

Eco-Office Gals

MARCH 7, 2011

Staff to manage and secure the facilities and their travel to and from work. I am not sure anyone has actually analyzed the cost and impact on the environment but I think it’s safe to say that this is the cost of compliance as this appears to be the primary driver for retention. So where is the Carbon Saving in Document Scanning?

Agenda 100

Agenda Equipment Environment Filing 100

Practically Perfect PA

AUGUST 1, 2013

Gaining awareness of a business environment. Junior PA: Booking travel and hotels for colleagues . Establishing and maintaining filing systems. Speaking to clients and customers in a professional and helpful manner. Dressing professionally. Working to deadlines and for a number of people. Understanding basic office procedures.

Skills 100

Skills 2003 UPS Agenda 100

Eco-Office Gals

OCTOBER 23, 2012

Therefore, as we explore some cost-effective ways to greenify your business, just keep in mind that we’re providing suggestions on how to make your company more energy efficient, which is not only better for the environment, but your budget too: Travel differently.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

Professional Assistant Blog

AUGUST 18, 2008

By The Professional Assistant on Monday, August 18, 2008 Filed Under: Meetings , Productivity O k, I am sure that the title of this post drew you in. I work in a back office environment, where 99% of our client interaction is via the phone, e-mail or outside of the office, so I can wear jeans and a t-shirt.

2008 100

2008 Cubicle Google Docs 2007 100

Eco-Office Gals

SEPTEMBER 19, 2013

We have eschewed unneeded travel, tolerated a different thermostat setting, and carpooled when we’d prefer to go solo. You understood that you were saving time from averted computer crashes, file conversion, and other payroll hogs that slowed down your staff. And it’s paying off. Ecological improvements are the same way.

Carbon Footprint 100

Carbon Footprint Payroll Filing Policies 100

Professional Assistant Blog

DECEMBER 31, 2007

By The Professional Assistant on Monday, December 31, 2007 Filed Under: Meetings , Office Gossip , Productivity A re your co-workers annoying you at work by talking to loudly? I also work in an environment where it gets a little too loud at times. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Practically Perfect PA

JANUARY 30, 2013

Asking these questions will enable you to quickly pick up on prioritising their emails, travel plans and meetings. Think about quick wins that you can achieve easily and that will impress your boss, be it clearing their long over due filing or using your contacts to get them an upgrade on a flight.

Management 100

Management Calendars Filing Email 100

Small Business CEO

OCTOBER 8, 2013

Have you ever waded through stacks of files only to discover what you’re looking for is in another filing cabinet? With a filing cabinet, you’ve got a simple lock and key. With digital files, strong file encryption and password protection can ensure that your clients’ information is safe.

Google Docs 40

Google Docs Fax Filing Networking 40

Stephanie LH Calahan

JANUARY 11, 2010

Whether you’re traveling for business or pleasure, the automobile is still the most common means of getting to your destination. To avoid traveling in a perpetual mess, do a little pre-planning. Now that you’re car is empty, it’s time to stock it and organize it for stress-free travel. It’s a place to store traveling essentials.

Travel 100

Travel Fax Networking 2007 100

Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? It’s considered a more family friendly environment. A small company ?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 10, 2008

By The Professional Assistant on Thursday, January 10, 2008 Filed Under: Client Service , Networking , Productivity A re you stuck at home because youre sick? Basically, this allows you to connect to your work environment via your internet connection. You can connect to all network drives, network printers, even your own files.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 31, 2008

Home About Me Advertise Tips for Office Costumes at Halloween By The Professional Assistant on Friday, October 31, 2008 Filed Under: Productivity H appy Halloween everyone! Remember that you are in a professional environment and have to upkeep this attitude. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook Calendars 2008 Google Docs 100

Professional Assistant Blog

NOVEMBER 29, 2007

By The Professional Assistant on Thursday, November 29, 2007 Filed Under: Productivity D o you feel like you need a coffee fix every day? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise A Better Cup of Coffee to be More Productive! If this sounds like you, youre not alone.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

FEBRUARY 29, 2008

By The Professional Assistant on Friday, February 29, 2008 Filed Under: MS-Excel , Organize , Productivity A re you a Virtual/ Professional Assistant or want to become one? Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 31, 2007

Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? Theres just 8 hours in a work day (give or take, depending your work environment) and you can only do so much. Dont think of yourself as a robot.

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time.

Time Zones 100

Time Zones Filing IAAP 2008 100

Professional Assistant Blog

DECEMBER 4, 2007

Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? Do they make inappropriate comments in a professional environment?

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Productivityist

OCTOBER 6, 2014

I''m still traveling, so I''ve commissioned another guest post. This phase needs to be suited to the environment where you spend the most time. Organization of tasks, files, emails, links and other commitments needs to have a hierarchical and organic structure that can grow with you.

Management 40

Management Filing Environment Email 40

Laughing all the Way to Work

AUGUST 1, 2010

I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Servers are usually backed up daily, so your file will likely be restored. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Stephanie LH Calahan

JANUARY 29, 2010

Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video) » Sometimes we just have to laugh @ our procrastination (video from @AgentXPQ) Sometimes you just have to laugh at yourself to really have an "a-ha" moment.  Archive Network with Steph Is This You?

Fax 100

Fax Networking Twitter 2007 100

Office Dynamics

AUGUST 16, 2018

So here is my list: * Resilience is critical in today’s busy office environment and constant change. Then I would focus on the daily processes and get in agreement as to how you both will handle them such as daily huddles, travel, meetings, follow-up, and email. I still love the 43 hanging file system. It never fails me. *

Mentoring 189

Mentoring Skills Learning IAAP 189

Professional Assistant Blog

MARCH 6, 2008

By The Professional Assistant on Thursday, March 06, 2008 Filed Under: Job Seeking , Meetings , Office Gossip , Productivity H ave you had or are in a situation where your colleague is making your life miserable? If all else fails, you might want to start considering what type of work environment you are in.

Gossip 100

Gossip 2008 Cubicle 2007 100

Stephanie LH Calahan

APRIL 12, 2010

  Have an Environment that is Focused on Work It may seem obvious, but your environment is important.  Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video)   Filing So You Can Find it Again Disorganization Equals STRESS!   Eliminate as many distractions as possible. 

Networking 100

Networking Goals Twitter Environment 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 22, 2010

  This post is an interview of productivity pro Oliver Burkeman Step Away From Your Desk for a More Focused Environment   [link] (post) -- Arvin Dang shares the multiple location technique for enhancing focus and getting things done.  .  In her blog, she shares her insights and conducts interviews of experts. 

Social Media 100

Social Media 2011 Fax Networking 100