All Things Admin

APRIL 17, 2024

Whether it’s handling emails, documents, or projects, having a well-organized system can significantly improve productivity and streamline decision-making processes. Here’s how you can implement color coding: Physical Files : Use colored folders or labels to differentiate between different projects or document types.

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BMT Office Administration

OCTOBER 25, 2022

Whether you’re a freelancer or supervise small teams for enterprise-level companies, project management tools are a must if you want to stay efficient and organized. Today, two apps that dominate the project management workspace are Trello and Asana. As such, which app you choose will depend heavily on the scope of your project.

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Project Management Management Calendars Dropbox 59

Clutter Coach

MARCH 8, 2017

by After a business group talk I gave, someone asked me how to figure out what the highest priority task is. He looked at his project list and felt they were all equally important, and then he ended up not doing anything because he felt unsure. During a high energy time, tackle a project that needs some brain power.

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Expenses Filing AT&T Phones 100

BMT Office Administration

OCTOBER 4, 2022

Post-COVID-19, many employee tracking software programs started popping up, allowing companies to track employee productivity , computer activity, emails, and even individual keystrokes. Screen sharing of an employee’s computer will update managers on an employee’s progress on tasks, emails, and other workflows.

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Filing 2020 Suppliers Social Media 52

BMT Office Administration

OCTOBER 10, 2022

That’s why I put together this guide breaking down what procrastination is, why it happens, its causes, and how to break the habit ultimately. Read on to learn more about the causes of procrastination and how you can stop it in its tracks. The Different Ways to Procrastinate at Work. What’s that?

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C-Suite Assistants

JANUARY 3, 2021

With many businesses still operating remotely due to the covid-19 pandemic, companies continue to face the challenge of how to effectively communicate when employees are working from various locations. Keep reading for tips on how to communicate with remote teams. How Do You Effectively Collaborate Remotely?

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Stephanie LH Calahan

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Use any remaining spots to hold project files or quick reference information. 

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All Things Admin

JANUARY 24, 2022

As a virtual assistant, I was managing up to 10 different email accounts for various projects, and I wasn’t keeping up. I needed to change, so I sought out books and training on email management. Empowered by this knowledge, I hit reset on my strategy for email management. When I started my own business, I got my answer.

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Calendars Microsoft Outlook Email Filing 98

Office Dynamics

APRIL 8, 2016

Here are some tips and key questions to ask managers and executives as requests for your time are made throughout the week: When possible ask that projects and tasks be given to you verbally so you can ask clarifying questions and better understand the work that is being given to you. Find out who else has information related to the project.

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BMT Office Administration

OCTOBER 20, 2023

The IRS is so serious about IRIS, its new simplified e-filing platform for information returns, that it’s convening monthly working group meetings over the internet. Billie Crawford, an IRS project manager of development services at the IRS, hosted the second IRIS working group meeting last week. helpmail@irs.gov.

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Filing Forms Agencies Project Management 59

Allwork

DECEMBER 23, 2022

It helps avoid the hassle of sending loads of emails to try and find a convenient time to meet. . It also includes powerful analytics about performance, and tips on how to optimize reach and other rankings. . Email marketing and newsletter subscription . Foldable laptop stand . Accounting software subscription .

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Gifts Social Media Travel Google Docs 284

On The Job

AUGUST 7, 2017

That can become a problem in the workplace, where you may have to recall a client's name you met two years ago or remember exactly why a project ran into manufacturing turbulence last quarter. Same thing with your unopened mail or items that need to be filed. How did the discussion begin? Stop multitasking. I know, I know.

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Filing Phones Learning Email 134

Productivity Bits

JUNE 23, 2016

It’s easy for a simple research mission to turn into an online shopping spree or for your email to arrive in a never-ending stream that you just have to respond to immediately. So with all the distractions at every turn, you might be wondering how to optimize your web strategy in order to get things done. Here’s where to start.

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Success

JANUARY 24, 2023

I email a writer friend who tells me, without a doubt, “Do not write in first-person narrative. This small action makes the project real. I’m feeling better about the project overall, but I still feel anxious. In fact, I’m reluctant to tell anyone that I’ve taken on this project at all.

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Credit Card 2005 Purchasing Filing 252

Productivityist

DECEMBER 22, 2016

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. I review email twice a day now.

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Email Keyboards Phones Project Management 40

Eat Your Career

MARCH 21, 2022

How to Start Your Work Journal. If I happen to be away from my desk when something comes up that should be added to my journal, I often take a digital note in the form of an email or a text message to myself. I hope you’ll consider keeping a work journal for yourself, and let me know how it goes over on LinkedIn.

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Confidence Filing Travel Stress 334

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

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Allwork

NOVEMBER 1, 2022

Knowing how many seats and what square footage will be needed are the questions many real estate professionals have been trying to wrap their arms around. But, before we discuss how to get there, let us reflect on how we got here. We’ve also seen a significant shift in how people perform their work.

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Office Dynamics

JANUARY 4, 2019

Have you created your own career portfolio or read about how to create one? Having one binder or online file of past performance evaluations, thank you notes and emails from coworkers, clients, etc., a copy of your resume, examples of projects completed such as forms, spreadsheets, graphs, etc. is very beneficial.

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Resume Skills Filing Confidence 220

Practically Perfect PA

DECEMBER 10, 2012

A few years ago I worked in a department with a dozen or so Project Managers who were all highly qualified Six Sigma professionals. They were a great bunch to be a round and during my time there I did learn a lot about the dark art of project management! All of your files and papers etc. So to start, what exactly is 5s?

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Success

JUNE 23, 2021

We dub them “rude” in our mental filing cabinet, perhaps conflating social anxiety or a bad day with “rude.” I know how to say “no” and I know that the endless work of my mental, emotional, physical and spiritual health is priority No. If I don’t take care of myself, how can I expect to help others? Here’s what’s worked for me.

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Gossip Health Learning Skills 318

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. This is not communicating.

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Calendars Administrative Professionals PowerPoint Skills 325

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. They don’t need to spend much time asking others for help or trying to figure out how to perform certain tasks. Communication Introduce them to the company’s communication channels and email distribution lists.

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Training Mentoring Policies Project Management 52

Page Personnel

OCTOBER 30, 2019

How to overcome the downsides of contract work Anonymous (not verified) 24/01/2023 Contract jobs can be great. Where possible, contractors typically try to overlap several projects. Some bosses require you to respond to email – others insist that you disconnect completely. RELATED: 7 smart ways to add value as a contractor 2.

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Holidays Negotiating 2019 Social Media 52

All Things Admin

FEBRUARY 20, 2024

Whether it’s scribbled notes or complex digital files, the importance of procedures documentation cannot be overstated. Here are some of my favorite tools for advanced procedures documentation: Microsoft Office Suite /OneDrive : For real-time collaboration, document creation, video and audio recording, and file storage.

Learning 52

Learning Google Docs 2024 Microsoft Word 52

Eat Your Career

DECEMBER 10, 2012

Head on over and read, “ How to Manage an Overwhelming Workload ” instead. One trick I use (and have used for years) is to keep a list of little pet projects that aren’t urgent but would be “nice to do” at some point. Reorganize the filing system and purge old/out-of-date documents. Email this to a friend? Tweet This!

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Skills Training Filing Facebook 100

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. A couple of places where you’ll want to create individual clients folders are: In your email program.

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Filing Staples Email Fax 100

Ian's Messy Desk

JUNE 7, 2011

Create a shared notebook, give access to the relevant people and they can decide when and how to view. Idea File – Ideas strike at random times, in the oddest places. Evernote provides a unique email address to send information to your account. Project Planning – Create a new Stack for a project.

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Business Cards Twitter Staples PDF 100

Productivity Bits

OCTOBER 4, 2010

Author's Note: This is the Part I of a two-part series on "How To Effectively Manage Your Priorities" ]. And if you’re answer to the question “How do you really prioritize? An example of this might be a file that you received from your boss on a Monday morning which requires your response by Friday afternoon.

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Management Filing AT&T 2011 100

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Most assistants know better organization would benefit them, but many struggle to actually get started or worse yet – how to maintain it. Filing – paper and digital. Project Management. Her system for email management is outstanding. Ideas, Time & Space. To Do Lists – Task Management.

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Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. Make way for those exciting new projects that have been put on the backburner while you were away. I recently did this and apart from getting rid of four grocery bags of papers, I felt much more motivated to start those projects that had been lurking for months! Click here for immediate access.

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Filing Finance 2016 Holidays 100

All Things Admin

JUNE 8, 2022

Another perk is that a digital portfolio can include links, downloadable files, and audio and video components that are difficult or impossible to incorporate into a print version. Next, you need to setup your account with your username, email address, and password. Project Management. This isn’t the time to get cutesy.

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Resume Mentoring Skills Social Media 98

Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. To make sure your remote group of employees accomplishes everything they need to do will require a great deal of transparency on their part about their projects and tasks.

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Eat Your Career

OCTOBER 30, 2012

Keep separate project files (paper and electronic), separate drawers, separate in and out boxes, separate notebooks, etc. Email this to a friend? The post How to Manage Multiple Managers appeared first on Eat Your Career. Keep Things Separate. As much as possible, keep your work for each person physically separate.

Management 100

Management Administrative Professionals Mentoring Filing 100

Clutter Coach

JUNE 7, 2017

Here’s how to get that celebrity chef feeling at home or at your office. lt’s tempting to keep current projects out to remind you of them, but that takes your attention away from the thing you’re working on. Stash your other projects in folders in a file holder on your desk. Keep your work area spare.

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All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. Procedures, forms, and checklists combine to create systems for how you get things done efficiently. They are a roadmap to your task or project that you follow every time. Travel planning.

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Agenda Equipment Administrative Professionals Calendars 90