Ian's Messy Desk

JUNE 18, 2010

Home About Contact Me Links Sitemap Using Email Effectively Posted by Ian McKenzie Written on June 18, 2010 If youre new here, you may want to subscribe to my RSS feed. When responding to an email that contains an attachment, use Reply without Attachment(s) option. Or, if you prefer, you can subscribe to my blog posts by e-mail.

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BMT Office Administration

OCTOBER 6, 2022

Phishers count on year-end stress to trick you and your staff into responding to the “CEO’s” email asking for employees’ W-2 data. With this in mind: Odds are, this email isn’t from the CEO, but just in case it is, fax your response to the CEO’s computer instead of hitting the reply button on your email.

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Stephanie LH Calahan

OCTOBER 10, 2012

As a result, I received an overwhelming amount of questions from people asking me what CRM (Customer/Client Relationship Management) tool I use and how to pick one. single entry from my mobile phone, online or via my email  integration with social media (e.g.   3 - List Management/Tagging.   (e.g.   (e.g.

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Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

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Tips From T. Marie

JUNE 16, 2023

Its impeccable file management features, such as automatic tagging and AI-powered search, make finding files a breeze. Remember the days of faxing documents , emailing hefty attachments or carrying USB drives like precious cargo? Sharing: Let the Files Fly!

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Office Dynamics

AUGUST 4, 2017

Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more.

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Stephanie LH Calahan

FEBRUARY 23, 2011

Time Management Month and More February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.  E-Mail Five Best Email Clients - [link] - Lifehacker did a cool survey of their readers to find out what e-mail tools you like the best. 

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The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

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The Office Professionals Place

AUGUST 24, 2009

Monday, August 24, 2009 Managing the Micromanager The job description did not include managing a micromanager. Some managers feel that they would do the project themselves just so they know it will get done their way. If others are involved in the project, cc your manager on emails so that they are kept in the "loop."

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Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

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Stephanie LH Calahan

FEBRUARY 9, 2011

» Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.    Every other Wednesday, I share links to a number of different blogs and sites.  Me neither.

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The Office Professionals Place

AUGUST 8, 2010

Poor Management System Do you feel as though your company does not value you as an employee? Does it seem like management does not support its employees by not offering incentives for growth and professional development? Showing resistance or negativity will make your job harder and ultimately upper management will see it.

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Office Organization Success

NOVEMBER 24, 2014

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail. Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her.

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Allwork

FEBRUARY 26, 2024

Discover the Essential Role of Managers in Hybrid Work for Creating Supportive and Engaging Work Environments. The office and the management or the company just chooses how many days? My first office didn’t have a copy machine or a fax or anything like that. So again, managers say that people are more productive.

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Stephanie LH Calahan

AUGUST 16, 2010

YOU CANNOT MANAGE TIME! How you manage to focus your attention (or how long you keep your attention focused) will make or break your ability to get things done. I talked to over 40 of my international colleagues and asked them for their one favorite tip on setting and managing priorities. WANT MORE ON TIME MANAGEMENT?

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Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too. Archive Network with Steph Is This You?

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Office Dynamics

OCTOBER 1, 2015

Executives do not share necessary information with their Assistants and do not always include their Assistant in their email communications. Management and administrative support professionals, as all employees, feel like they don’t have enough hours in the day to complete their work. Employees feel time-compressed.

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Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use.

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Stephanie LH Calahan

MARCH 3, 2010

The Most Productive Lunch - Weigh in Your Thoughts | Main | Major Meltdown in Time Management - Tips to Avoid it Happening To You » It Everywhere! The Major Meltdown in Time Management - Have You Been Hit?   Time management - smanagement!    Manage your to do list and be OK letting some things go. 

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The Marq

MAY 6, 2010

TheMarq A Human Perspective on Business and Life IT Infrastructure Management Opening Job Posting I received the email below from one of the recruiters Ive worked with in the past. If youre interested, please contact her direct via contact information at the bottom of the post.

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Office Organization Success

NOVEMBER 3, 2014

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. A couple of places where you’ll want to create individual clients folders are: In your email program. ” at [link].

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Jen Lawrence

FEBRUARY 15, 2019

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted.

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Stephanie LH Calahan

DECEMBER 22, 2010

We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.  Steph Click to get posts as we publish Prefer less email?   That is just not our style!    That is just not our style! 

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Stephanie LH Calahan

NOVEMBER 9, 2010

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Click to get a weekly digest every Friday Subscribe in a reader Search Recent Comments Brian Osher on What is Your Done List Telling You?

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Jen Lawrence

FEBRUARY 15, 2019

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted.

Social Media 40

Social Media Fax Clothes AT&T 40

Stephanie LH Calahan

JANUARY 8, 2011

Tweet Click to get posts as we publish Prefer less email? Personal Productivity Time & Priority Management Company/Group/Department Connect Today! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Have questions you want to make sure I answer? 

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The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy. Lets grow together! Call the person or visit them in person.

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Stephanie LH Calahan

OCTOBER 5, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  years or so. 

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Practically Perfect PA

FEBRUARY 24, 2014

Business center with computer, copier, fax, scanner. I had quite a bit of work to catch up on while I was staying at the Hampton Inn and Suites, usually I would stay in my hotel room to work but the communal areas in the hotel were so lovely and relaxing that I spent a good few hours clearing emails while looking out at the stunning scenery.

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Stephanie LH Calahan

FEBRUARY 16, 2011

Gaessler of Solace Wealth Management interviews Stephanie Calahan on his show on Blogtalkradio (global) in News & Updates! Click to get posts as we publish Prefer less email? Personal Productivity Time & Priority Management Company/Group/Department Connect Today!   I love it!   Let me know what you think.

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Stephanie LH Calahan

FEBRUARY 14, 2011

February is Time Management Month and every small business owner and work-from-home professional I know (including me) needs all the help we can get with effective time and priority management! Click to get posts as we publish Prefer less email? Or are you Non-productive Nancy ? If this is you, I have something that will help!

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Stephanie LH Calahan

FEBRUARY 21, 2011

Time Management Month and More » Mon Motivation - Do You Believe What You Are Told, or What You Know to be True? PS -  Click to get posts as we publish in email or you might be interested in less email?    Click to get posts as we publish Prefer less email? Archive Network with Steph Is This You?

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Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  100 emails a day x 220 work days a year.   So let's really do the math!  HOURS A YEAR LOST TO EMAIL PINGS! You got it. You got it.

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Stephanie LH Calahan

NOVEMBER 12, 2010

Work With Stephanie « Personal Productivity, Organization and Mindset #Cinch Podcasts In One Location | Main | You Can Steal Time Back From Email » Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review Last week I wrote to tell you about the new cinchcasting that I am doing.  I'd love to hear from you. 

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Stephanie LH Calahan

MAY 5, 2010

Click to get posts as we publish Prefer less email? Personal Productivity Time & Priority Management Company/Group/Department Connect Today! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 The article gives you links to the sites as well as descriptions of each tool. 

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Stephanie LH Calahan

FEBRUARY 8, 2010

If you are reading this post via email, you can watch the video here. PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email?   Which points spoke to you?

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