Office Dynamics

APRIL 19, 2017

While there’s certainly a case to be made for banning phones from the workplace – confidentiality concerns, Facebook faux pas, employees who spend more time on Snapchat than spreadsheets – some smartphone apps, when used properly, can make your job a lot easier. So pick up that phone, test them out, and put them to use today!

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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Productivityist

MARCH 27, 2015

In an interview with Tim, Kevin Kelly said that he can go a week without checking his email in the states and weeks if he’s abroad and internet access is spotty to being with. How can these two people with thriving, huge, iconic (again, in the digital world) businesses and workings go without email? But then my system sagged.

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BMT Office Administration

OCTOBER 4, 2022

Yet, the COVID-19 pandemic of 2020 threw a wrench into this tried and true system for most companies. An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. Before the pandemic, only 6% of employees were remote workers. limited period.

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Office Dynamics

APRIL 20, 2017

Just forward your confirmation emails to the app (hotel, rental car, airline tickets, etc.), Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Connect with All Things Admin on LinkedIn and on Facebook. Follow Julie on Twitter.

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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On The Job

FEBRUARY 19, 2015

We can’t remember passwords for our online banking account and lose critical emails or other bits of data important for our work. Their systems make a “profound difference” and enable them to have time for fun and relaxation, he says. If you have a phone conversation that you need to remember, (read more here )' Just say “no.”

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Office Organization Success

SEPTEMBER 10, 2012

Follow-up system — letters, phone calls, and emails (potential income). What I didn’t do… Posted on Twitter and Facebook. Constantly checked emails every 30 seconds. Fiddled around with my website.

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Stephanie LH Calahan

JULY 1, 2011

  You might need a CRM system too.   Do you have plans to support any other smart phones?  We’re also on Twitter ( @batchblue ) and Facebook ( [link] ).  .  She shared that she was often forgetting important followups and conversations that she had because they would get lost in the piles. 

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Office Organization Success

SEPTEMBER 15, 2012

their marketing systems are hit-or-miss. Checking Facebook to see what everyone else is doing, before writing their newsletter. Checking emails instead of reaching out to potential joint venture partners or organizations to secure speaking gigs. Don’t be a slave to your emails or your phone. But how can this be?

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Practically Perfect PA

DECEMBER 12, 2014

You don’t hear those horror stories anymore about people being sacked because of something they wrote on Facebook. With more and more content generated on Twitter, LinkedIn and other platforms for assistants it is really important that you have a system in place that helps you get the most out of social media. Twitter Ads.

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Office Organization Success

OCTOBER 24, 2012

This means I don’t allow myself to get distracted by: reading unnecessary emails; trawling through the latest happenings over on Facebook; taking unscheduled phone calls; or. The good news is, as with anything you do in your business, it’s so much easier if you have a system in place for doing that.

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Productivity Bits

SEPTEMBER 4, 2010

S ince it’s a custom for GTD’ers to describe their personal implementation of the system, I feel I’m bound by the same custom and owe it to my blog readers to share with them my simplified implementation of the GTD system. Nokia E71 Smart Phone. The Office applications in the phone are really great, too.

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Since most of us deal with more than just a small handful of contacts on a daily basis, the question of why we need a system to handle it should be obvious. " I can relate!  What is a CRM?

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Stephanie LH Calahan

SEPTEMBER 8, 2010

  After I posted Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?   Now, the system updates for me and I can recognize my awesome tweeps and stay in contact.   Or connect on Facebook ! Click to get posts as we publish Prefer less email?

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Stephanie LH Calahan

MAY 19, 2010

thanks @thinkglobally) Productivity is sometimes about effective systems and sometimes about the mindset that you have about your situation.  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Often it is both.

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Step It Up VA Coaching

FEBRUARY 6, 2014

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. Factor in time to check your social media, emails, and voicemails.

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Stephanie LH Calahan

DECEMBER 7, 2009

.  You may come to the same conclusion as Janet, or you may find that your needs are totally different, but you will get a fabulous overview of some of the most popular planning systems today. Have a planning system you love?    Or connect on Facebook ! Have a planning system you love? 

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Stephanie LH Calahan

OCTOBER 2, 2012

As I receive notifications of the voting opportunity via email, twitter, facebook, etc.   Make it mobile friendly - The numbers are staggering how many people use their smart phones to access the internet.    Then, with the click of a button, the system creates a random number for you to use. 

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Step It Up VA Coaching

APRIL 11, 2013

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. Factor in time to check your social media, emails, and voicemails.

Social Media 100

Social Media Equipment Forms Email 100

Stephanie LH Calahan

AUGUST 30, 2010

Work With Stephanie « Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed | Main | Check Out This Great Resource for Organizing Tips and Products (and maybe win some stuff too) » Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?

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Eat Your Career

APRIL 17, 2012

People didn’t hesitate to plop themselves down at her desk—even when she was on the phone or heads down working. Aside from in-person interruptions, we’re constantly bombarded with IMs, phone calls, emails and so much more. So take matters into your own hands and create a system that works for you. Share this on Facebook.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

pamelahazelton    Franklin Covey - been using that system for 10+ years. We also both have android phones and when I add appointments on my phone it syncs online and vice versa. Since we both have gmail calendars it automatically adds to the hubby phone/calendar.   Or connect on Facebook !

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Stephanie LH Calahan

OCTOBER 8, 2010

  My friends and colleagues on Twitter and Facebook gave me some great responses.  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Or connect on Facebook !   Keep reading to learn more!

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www.officearrow.com

OCTOBER 28, 2010

Creating a business system or standard operating procedure (SOP) may be the right move for you. A good business system summarizes everything you know about your role in the company and how to do your job. If you have a good system, anyone who follows it will get the same result every time. Business systems are beneficial, too.

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Stephanie LH Calahan

MARCH 12, 2010

Systems that Support Growth You see, while bamboo is known for its speedy growth (once it starts growing up) there is something below the surface that many do not know.   The rhizomes are the organism's growth system.    The intricate system of roots and growth make the plant amazingly strong. 

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Stephanie LH Calahan

NOVEMBER 8, 2013

And I'm always connected to Facebook, obviously. so they can enter them into my system for me.   Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist.

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Loosely Speaking

DECEMBER 22, 2009

[link] Effectively Conduct Your Complimentary Consultations & Overcome Objections presented by Patty Benton of The Marketing Train System Coaching Program. Do you struggle when you get a potential client on the phone, knowing how to keep control of the conversation, and turn them from potential into paying?

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Bonnie Low Kramen

MAY 17, 2021

The ground-breaking conversation on the BTUA Podcast called A Talk With HR streamed live and uncut on January 5, 2021 on YouTube, LinkedIn, and Facebook. With the article attached, I sent Johnny a short email introducing myself and asked for a conversation with a brief explanation about why. I had questions and so I asked. Deep breath.

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Stephanie LH Calahan

OCTOBER 21, 2010

She became such an expert in time and life management that she's been teaching her simple, yet powerful system to others ever since via workshops and keynotes!    She calls it the 7 Minute Life System I had the honor of reviewing Allyson's program and I have to tell you it is great.    Click away!

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Stephanie LH Calahan

MAY 11, 2011

If you don't the systems and processes you are trying to implement or maintain can fall flat.    Meetings can be a room filled with a number of people or a phone call between two people and everything in-between.  Database groups, email, text messaging, private social media groups, etc. To your success!

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The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together! Thanks for the feedback!

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Stephanie LH Calahan

DECEMBER 6, 2010

  (by the way, it is productiveandorganized.net)  Anyway, Corinne liked what she was reading and saw that I was on Facebook too (also noted in my Cinch profile). She decided to link to one of my posts on her Facebook page and tag me.    Tweet Click to get posts as we publish Prefer less email?

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Stephanie LH Calahan

NOVEMBER 30, 2009

  Just because a task management system works for your co-worker or spouse does not mean it will work for you.   I've tried my phone and outlook, but I find that I don't even look at those lists.  IDEA #2 -- Identify a system that lets you think through your tasks in your way.    WAIT! 

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Virtual Moxie

JANUARY 11, 2011

And you can also join in the conversation about Moxie posts happening over on my Facebook page Recent Comments Stephanie on Speed is the enemy of many good things. Stay away from email! Talk to your partner This is not an email conversation. This is a phone or in person (if you live that close) conversation.

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Stephanie LH Calahan

JANUARY 26, 2011

  They describe their tool: " With QuickBase, you can create unlimited custom applications to match your unique business processes, and integrate them with your existing systems.   She understands that every person is different and requires systems that work for them.  Your Turn!

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Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  If you aren't particularly tech-savvy, you might feel more comfortable using a paper planner, rather than having to learn the ins and outs of an electronic diary system. Choose what you will use!

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