Laughing all the Way to Work

OCTOBER 27, 2018

The problem is it is now filed in the back burner of my mind. I find with the volume of work admins deal with throughout the day, week and month, we need some system to keep things straight. When I receive an email relating to a meeting, I create a meeting sheet and cut and paste the email in there and make any relevant notes.

Filing 182

Filing Calendars 2018 Email 182

Success

JULY 13, 2021

For example, some people are great at setting aside small amounts of time to write every day. To create my outline, I use a system knowable only unto myself that involves scraps of paper, many different colored pens, and files that sometimes get lost. The good news is that this means you get to find one that works for you.

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Social Media Goals Filing Email 299

Allwork

DECEMBER 10, 2023

The cons of expert freelancers They can be tough to integrate into existing systems. Maybe it’s a 10% increase in email sales in Q1 — but is that a year-over-year increase, or a quarter-over-quarter one? Develop a file-sharing system. Offer relevant marketing examples. Don’t have a time management system?

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Management 2020 Agencies Project Management 299

BMT Office Administration

OCTOBER 4, 2022

Yet, the COVID-19 pandemic of 2020 threw a wrench into this tried and true system for most companies. An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. Before the pandemic, only 6% of employees were remote workers.

Filing 52

Filing 2020 Suppliers Social Media 52

Office Dynamics

AUGUST 4, 2017

Phenomenal examples include manufacturing, mechanized farming, retail, and many other sectors. IFTTT has the ability to connect to just about any application and even has a platform that allows app developers to integrate new apps with the IFTTT system, making it easier for clients to see the new app, download and use it.

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Credit Card Dropbox Fax Google 182

Office Organization Success

APRIL 28, 2016

These are some of the classic signs of a LACK of systems – you’re not effectively managing you business so how can you effectively market your business? You don’t have your core systems in place and your business is running you when it should be you running your business! Review your current systems. Systemize repetitive tasks.

Management 100

Management Calendars 2016 Email 100

On The Job

FEBRUARY 19, 2015

We can’t remember passwords for our online banking account and lose critical emails or other bits of data important for our work. For example, in 2011, Americans took in five times as much information every day as they did in 1986, or the equivalent of 175 newspapers. Just say “no.” Control incoming messages.

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Filing 2011 Stress Email 100

All Things Admin

APRIL 5, 2022

It may include file folders, spiral notebooks, pens, and sticky notes. There are several websites that allow you to email cards, such as Kisseo eCards and Blue Mountain Cards. Assemble a package of bright and cheerful office supplies that can help them do their jobs more effectively at home. Handwritten letter or e-card.

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Administrative Professionals Mentoring Training Stress 98

Small Business CEO

JULY 5, 2013

If important files, such as client proposals, technical notes or legal NDAs for example, generated on laptops or Tablets belonging to outreach personnel are not backed up, then you could end up losing precious data if they are lost, stolen or tampered with. Image and video files, as an example, can be heavy on storage.

Management 40

Management Filing Legal Medical 40

Professional Assistant Blog

JANUARY 9, 2008

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format.

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2007 Filing Microsoft Excel Microsoft Word 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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Email Management Filing Monster 100

Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. A great example of this is Basecamp , which is a secure and private online space where you and your telecommuters can organize and track everything that needs to be done.

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Telecommuting Basecamp Policies Phones 157

Office Organization Success

MAY 30, 2014

I’ve always maintained that 1ShoppingCart is a great all-in-one ecommerce system; you can do so much more with the system than most people realize. For one thing, it stores the form, so you don’t have to recreate it each time you want to add the code on your website (or store it in a Notepad file, which I’d been doing).

Forms 100

Forms Filing Stress Promotion 100

Stephanie LH Calahan

FEBRUARY 22, 2012

It means you have a mess that you need to put systems to. I’m talking about organizing systems that work differently for different people. For example, an "innie" tool is a traditional filing cabinet. He needs an open filing system. PS - I invite you to sign up to get updates in your email. 

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Filing Facebook Email Learning 100

Practically Perfect PA

APRIL 3, 2012

Managing your boss’ emails is one of the crucial tasks that we as assistants are asked to perform. It has taken a while to confidently manage emails on behalf of someone else but I feel now with a few years experience it is easer than you think. Action emails as appropriate. DO: Make use of the email systems technology.

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Email Filing Confidence Management 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. Backup and store your files via a cloud service. Share and collaborate on files. GoToMeeting.

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Dropbox PDF Filing Google 100

Stephanie LH Calahan

APRIL 1, 2011

Example :  I was working with a client the other day and we were going through his paper work.  Paper Pile Elimination Trick 2 - Create an Action System.   Create an Action System!    Action Systems come in a number of different forms.  " and file accordingly.   No. 

Filing 100

Filing Phones AT&T Email 100

Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. You can also log in to your account online and access your files from there too. Check out [link] for fr.ee

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Dropbox Calendars Filing Phones 100

Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! Always back up your files electronically. However, you cannot just create these files – you need to back them up. Your email will remain private. 100% No Spam.

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Fax Filing Legal 2011 100

BMT Office Administration

OCTOBER 10, 2022

Any co-worker checking social media notifications instead of reading employee emails qualifies as online procrastination. Examples include: Gossiping with co-workers. These are all examples of avoiding work without the use of technology. Taking frequent and/or extended bathroom breaks. Taking too many smoke or snack breaks.

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Management Self Esteem Social Media AT&T 125

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

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Filing Finance 2010 IAAP 100

Practically Perfect PA

MARCH 10, 2014

If the request comes from a more junior member of staff I tend to ask them to email me the details so that I have a record of the task and I can keep the email in my inbox until I have completed the work. Archive and search rather than file. Set an alarm for tasks of a timely nature. Do stuff immediately. Technology does help.

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AT&T Calendars Keyboards Email 100

BMT Office Administration

DECEMBER 13, 2022

In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. For instance, if a task has complicated instructions, you can attach a Word file to the card that explains the work in more detail. All-in-all, Trello has a pretty intuitive and effective automation system.

Management 52

Management Project Management Forms Calendars 52

Practically Perfect PA

NOVEMBER 4, 2014

In my last blog I wrote about interview questions regarding career development and a few example answers. When asking a competency question the interviewer will ask you to give an example from your past experiences rather than answer in general terms. In this blog I want to concentrate on competency or scenario based questions.

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Interviewing Self Esteem Doodle Customer Service 100

Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. 0930 – As I’ve already checked my inbox and prioritised my tasks for today I make a start with my plan by sending out a few queries over email. Filed under: Motivation.

Email 100

Email Filing Networking Training 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   They do not have systems for handling their most important areas of life.    Then use the system.  Link Lineup!

Filing 100

Filing Medical Finance Health 100

Office Organization Success

NOVEMBER 13, 2014

An example (and I know this is typical because I’ve had many conversations with clients) is that they are juggling getting their newsletter up and running; posting to their blog; creating products to sell via their website; and launching a membership program – all in addition to getting more clients. Get More Clients System.

AT&T 100

AT&T Filing Management Email 100

Office Organization Success

JULY 31, 2009

These are some of the classic signs of a LACK of systems – you’re not effectively managing you business so how can you effectively market your business? You don’t have your core systems in place and your business is running you when it should be you running your business! Review your current systems.

Management 100

Management Calendars Email 2009 100

Practically Perfect PA

MARCH 27, 2015

Ideally the list should be on the same email system that you use to manage their inbox and schedule (Microsoft Outlook for example). If you find vague tasks such as ‘clean out desk and files’ ask them to clarify what this means and suggest you do this instead.

Management 100

Management Microsoft Outlook ASAP Calendars 100

Stephanie LH Calahan

AUGUST 29, 2012

Perhaps your favorite college professor worked from amidst towers of books, articles and paperwork, setting an example that you’ve happily followed for years. Stacks of paperwork are one thing, but when they’re compounded by endless emails, Facebook updates, and text messages, it can become increasingly difficult to focus on the task at hand.

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Dropbox Filing Staples Calendars 100

Worxbee

SEPTEMBER 13, 2021

Artificial intelligence is a computer system that mimics human behavior and intelligence. This system is self-learning and can act independently from humans. Because it's a computer system, AI can take in a huge amount of information and analyze it to detect patterns and make predictions. What is AI and How Does It Work?

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Expenses Social Media Environment Learning 52

The Office Professionals Place

OCTOBER 8, 2009

File According to Sara Caputo, OfficeArrow’s Productivity Guru, 80% of what is filed is never looked at again. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. If you are reverting to electronic filing, be sure to have a backup just in case your computer crashes.

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Filing IAAP Finance PDF 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Since most of us deal with more than just a small handful of contacts on a daily basis, the question of why we need a system to handle it should be obvious. " I can relate!    Sound familiar?

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Phones Networking Social Media Calendars 100

Practically Perfect PA

MAY 14, 2014

I will go back and forth to it; check my emails, answer a phone call, make a coffee or just generally procrastinate. For example, schedule the really important meetings when they are at their peak. Keep a notebook on hand at all time or have a system for remembering ad-hoc requests. Set deadlines for completing each task.

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Staples Expenses AT&T Phones 100

Tips From T. Marie

FEBRUARY 28, 2018

Online technology is my thing, so I utilize electronic files, cloud storage, social media and email on a regular basis. For example, a custom ecard with the first two services in my search results ran between $150 to $950 range. Paperless Post utilizes a coin system for their pricing. So what about ecards for business?

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Holidays Gifts Purchasing Social Media 100

Eco-Office Gals

JUNE 16, 2012

For example, if you have lots of themes we’ve made it quicker to browse them all at once without paging. There are hundreds of under-the-hood improvements in this release, notably in the XML-RPC, themes, and custom header APIs, and significant performance improvements in WP_Query and the translation system. All systems are go!

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Purchasing Filing Email Twitter 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Work With Stephanie « You Can Steal Time Back From Email | Main | Increase Your Positive Energy and Productivity by Being Thankful » Caffeine-Free Ways to Increase Focus & Attention "I just can't focus Stephanie.    I've tried different systems and they don't work.  Drink lots of water!

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Medical Phones Filing 2007 100