Practically Perfect PA

NOVEMBER 28, 2012

I got back from my holiday last week to discover over 200 emails for me to read, delete, action and generally sort through (I’d only been away for 4 days and that included the weekend)! I hate, hate, hate having a cluttered email inbox and always have a slight panic when I have more than 10 emails in there at any one time!

Email 100

Email AT&T Equipment Phones 100

On The Job

SEPTEMBER 28, 2020

When working remotely, this person will often be the one on the Zoom call who has the final word, or the person who writes the final email that resolves a problem. That way, when you need to know something more specific, you can frame it as: "I read the company handbook on how to file this paperwork, but it didn't mention this specific form.

Email 137

Email Filing Google Stress 137

Office Dynamics

JANUARY 4, 2019

Having one binder or online file of past performance evaluations, thank you notes and emails from coworkers, clients, etc., a copy of your resume, examples of projects completed such as forms, spreadsheets, graphs, etc. Joan’s article, “ Demonstrating Yourself & Selling Your Worth ” details the entire process.

Resume 220

Resume Skills Filing Confidence 220

Denise Aday

AUGUST 24, 2015

You’ve already made your signup offer enticing enough for someone to submit their email address (and perhaps more). The default copy provided by MailChimp and other email service providers for setting up our signup pages and messages is the bare minimum — a good guideline and starting point. On to the examples….

Filing 40

Filing Email PDF Social Media 40

Denise Aday

AUGUST 24, 2015

You’ve already made your signup offer enticing enough for someone to submit their email address (and perhaps more). The default copy provided by MailChimp and other email service providers for setting up our signup pages and messages is the bare minimum — a good guideline and starting point. On to the examples….

Filing 40

Filing Email PDF Social Media 40

All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. Procedures, forms, and checklists combine to create systems for how you get things done efficiently. Email template for circulating date/time options. Meeting invite/email template ?

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Clutter Coach

JANUARY 24, 2020

Making email management easy is a good habit to get into. Clean Email, who sponsors my podcast, is a great tool to keep the clutter and noise down in your email inbox, no matter what email provider you use. It has tons of prewritten rules to choose from so you get just the email you actually want.

Yahoo 100

Yahoo Clothes Email Google 100

BMT Office Administration

DECEMBER 13, 2022

In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. For instance, if a task has complicated instructions, you can attach a Word file to the card that explains the work in more detail. Monday.com docs and forms. These include: Creative request forms.

Management 52

Management Project Management Forms Calendars 52

Office Organization Success

MAY 30, 2014

Web Forms — at first I was wishing for the basic HTML ones to come back, but now that I’ve created a few forms, I’m really liking the new features. For one thing, it stores the form, so you don’t have to recreate it each time you want to add the code on your website (or store it in a Notepad file, which I’d been doing).

Forms 100

Forms Filing Stress Promotion 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. Backup and store your files via a cloud service. Share and collaborate on files. GoToMeeting.

Dropbox 100

Dropbox PDF Filing Google 100

BMT Office Administration

OCTOBER 10, 2022

Any co-worker checking social media notifications instead of reading employee emails qualifies as online procrastination. Examples include: Gossiping with co-workers. These are all examples of avoiding work without the use of technology. Another form of procrastination at work is presenteeism, which often gets misunderstood.

Management 125

Management Self Esteem Social Media AT&T 125

Office Organization Success

APRIL 28, 2016

Are you continually searching around looking for an email address? For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. One example could be you’re answering the same client enquiries again and again.

Management 100

Management Calendars 2016 Email 100

Practically Perfect PA

NOVEMBER 4, 2014

In my last blog I wrote about interview questions regarding career development and a few example answers. When asking a competency question the interviewer will ask you to give an example from your past experiences rather than answer in general terms. In this blog I want to concentrate on competency or scenario based questions.

Interviewing 100

Interviewing Self Esteem Doodle Customer Service 100

Stephanie LH Calahan

APRIL 1, 2011

Example :  I was working with a client the other day and we were going through his paper work.    Action Systems come in a number of different forms.  For a detailed look at how that might work for you, check out the video I did on YouTube a while back - Creating an Action Filing System for the Way You Work. 

Filing 100

Filing Phones AT&T Email 100

Office Organization Success

JULY 31, 2009

Are you continually searching around looking for an email address? For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. One example could be you’re answering the same client enquiries again and again.

Management 100

Management Calendars Email 2009 100

Productivityist

MARCH 10, 2016

Even things that don’t seem efficient at first, such as forming security procedures and establishing a security schedule, can be made efficient with the right tweaking. Consider some of the following tips and examples: If you are using a WordPress site, you may want to consider a plugin or app that will back it up such as BackUpWordPress.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

Even things that don’t seem efficient at first, such as forming security procedures and establishing a security schedule, can be made efficient with the right tweaking. Consider some of the following tips and examples: If you are using a WordPress site, you may want to consider a plugin or app that will back it up such as BackUpWordPress.

Calendars 40

Calendars Filing Stress Forms 40

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100

Productivityist

SEPTEMBER 9, 2015

Tired of spending all of your time in your email inbox? Slack helps you say goodbye to email while keeping all of your teams’ communications and files in one place, wherever you go. You can group conversations, share files and search while staying in sync across multiple platforms. Cmd u – Upload a file.

Keyboards 40

Keyboards Filing Email Twitter 40

Productivity Bits

AUGUST 11, 2010

The company’s accumulated data – that includes documents, emails, voice messages, and all other forms of data – is a big portion of their assets. Let’s take that as example to illustrate how GTD can help in securing information (we can practically apply the following illustration to any piece of data that we deal in the office).

2011 100

2011 Email Copyright Filing 100

Karen Vivarelli

JANUARY 24, 2021

That space came in the form of being furloughed and eventually laid off from my job due to COVID-19. Once I set up G-Suite for her and organized her files online, she shared that she needed a website of her own! 5 | What or who helped you get started as a VA? I still work with her on a variety of different projects.

Social Media 52

Social Media Mentoring Travel Facebook 52

Eat Your Career

OCTOBER 30, 2012

For example, I supported several individuals as an Executive Assistant. Keep separate project files (paper and electronic), separate drawers, separate in and out boxes, separate notebooks, etc. But creating some form of separation can help you stay mentally organized. Email this to a friend? for each person or team.

Management 100

Management Administrative Professionals Mentoring Filing 100

Stephanie LH Calahan

NOVEMBER 14, 2012

For example, if you are spending hours daily on Twitter and Facebook telling yourself that you are “growing your business” through building relationships, you are stealing from yourself. At one point I did this exercise and I found that I was spending over 30 minutes a day just on downloading and uploading files for my daily podcast!

Social Media 100

Social Media Calendars Agenda Twitter 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Think of your space in varying forms of valuable real-estate.  Your Electronic Information (Email, documents, social networking, etc.)

Networking 100

Networking Email Phones Filing 100

Recruit CRM

JUNE 17, 2021

For instance, consider the following example: We are looking for a Content Guru who will help us out of the content disaster we are currently in– craft well-researched, keyword-optimised articles, maintain our official blogs and work extensively with our SEO Wizard. Short and jargon-free job descriptions are what sells the most.

Social Media 52

Social Media Skills Salary International 52

The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills. Log Files As with most other websites, we collect and use the data contained in log files.

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.  They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. From Clutter To Actionable Information.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Musings of a High-Level Executive Assistant

FEBRUARY 3, 2015

AKA – Kiyomi’s 21-Step Job Hunt Strategy 1) Contact everyone you know in a personalized, positive, fun email When I first graduated college and whenever I am seeking new opportunities, I will literally email everyone I know. The point of the email is to check in with that person - ask how they are and ASK SPECIFIC QUESTIONS.

Job Hunting 40

Job Hunting Resume Cover Letter Interviewing 40

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Try to set up the communication of the office so your boss checks their own emails and responds, but you are in charge of all the mtg coordination, phones, and anything that happens in the office. For example, some spouses do not share a last name. Filing Set up a great filing system now. Here are some examples.

Holidays 40

Holidays Calendars Credit Card Restaurants 40

Success

JANUARY 17, 2023

With social media updates, near-constant news alerts and other forms of media—such as YouTube videos, new Netflix shows and podcasts —all competing for our attention, reading often falls by the wayside. For example, if you make coffee every morning, set the book you want to read next to your coffee maker. Set up a reading nook at home.

Social Media 265

Social Media Goals Filing 2018 265

The Small Business Blog

MAY 20, 2008

There are unlimited examples om the internet. Therefore the idea of a client completing a form and emailing it to me does not allow me to get a really good understanding of the individual’s skills, expertise and very importantly their personality. You can follow any responses to this entry through the RSS 2.0

UPS 100

UPS 2008 2007 2009 100

Musings of a High-Level Executive Assistant

MAY 24, 2013

It’s best not to gossip or form secret alliances. Work is work, it's not a so ap opera. :) On the first day you should follow their example. And anyone can email me questions and I respond only via this blog, not to your personal address. Be willing to learn a lot, wear a lot of hats, not complain, and follow their lead.

Staples 40

Staples Mentoring Gossip Interviewing 40

The Small Business Blog

APRIL 8, 2008

Consider forming a partnership with websites relating to the local area in order to offer discount coupons for your service (e.g. We may send you a confirmation email to check you are a real person We are sorry but any violation of the above rules will mean an automatic removal of your comment. 10% off on orders over £50).

UPS 100

UPS 2008 2007 2006 100

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Filing – paper and digital. Travel Planning Example: Your travel planning system involves lots of different forms, templates, and checklists. Travel Planning Example: Your travel planning system involves lots of different forms, templates, and checklists. Ideas, Time & Space.

Travel 100

Travel Filing Forms Skills 100

The Small Business Blog

OCTOBER 28, 2007

by Stefan Töpfer on Oct 29, 2007 This question was emailed the other day, and I must say, in my mind this is only half the question – but first things first. » « Previous Entries This entry was posted on Monday, October 29th, 2007 at 7:16 am and is filed under Failure , How to. Great post! Sponsors Advertise Here?

2007 100

2007 2008 2009 2006 100

BMT Office Administration

DECEMBER 5, 2022

That’s not to mention how difficult communication can be if you use email. Before you know it, you’ll have 15 email threads to keep up with, as well as loads of time-tracking spreadsheets for each team member. This forms a hierarchy that contains all its project management solutions and tools that are easy to understand.

Project Management 64

Project Management Management Calendars Budget 64