Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! Always back up your files electronically. However, you cannot just create these files – you need to back them up. Back them up to an external hard drive off-site.

Fax 100

Fax Filing Legal 2011 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ?

UPS 100

UPS 2008 Cubicle Microsoft Outlook 100

Eco-Office Gals

FEBRUARY 3, 2015

See Adhemas Batista ‘s personal website for an example of how to incorporate both your personal and professional background. Consider following the example of The Blog of Tim Ferriss and liven up this section by including some of your more colorful accomplishments. Education, Certification, and Credentials.

Fax 100

Fax Resume Email Google 100

The Small Business Blog

MAY 20, 2008

Small Business Start-Up Idea – C.V. You will operate through your website and have a number of options (e-mail, fax or phone) about the way you collate personal data (such work experience and qualifications) from your client. The overall start-up cost will range from £1,500 to £2,500 (2,000- 3,000 EUR, 3,000-5,000 AUD/USD).

UPS 100

UPS 2008 2007 2009 100

Stephanie LH Calahan

NOVEMBER 8, 2013

Having VAs I can simply fax order forms to.   Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. This is only a Marketing category example.

2003 100

2003 Dropbox Fax Social Media 100

Professional Assistant Blog

JULY 24, 2008

When e-mails come in and you have set up your colors, you will notice that you have prioritized them by color. For example, I receive an e-mail from my direct supervisor. This will show up in red, since I know I have to get to this one first, before I can even touch any other one. Then I have my faxes set up as green.

2008 100

2008 Cubicle Fax Google Docs 100

Professional Assistant Blog

MARCH 4, 2008

Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook. Ill be checking email _(once a week, every day, etc) __, but will have limited ability to respond. I appreciate your example. Are you going to be out of the office for a short or even long period of time?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Small Business CEO

OCTOBER 8, 2013

Surely, you must be giving up something when you make the switch, right? As a practical example, MajesticInvites.com is an 8-person company that designs online invitations. Networked drives are pretty simple to hook up, and work just like third-party cloud storage services. You’re not too sure about the hype though.

Google Docs 40

Google Docs Fax Filing Networking 40

Stephanie LH Calahan

DECEMBER 20, 2010

Some of your to-do items are easy and require little thought, while others take up quite a bit of focus, concentration or creativity. You gain momentum as you perform similar tasks and in some instances actually speed up!  Example 2:   Do you have a litany of sales and prospecting calls to do? 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

MARCH 12, 2010

| Main | Mon Motivation - 16 Failed Predictions - Limiting Your Beliefs Can Limit Your Success » 6 Areas of Your Business Life that You MUST Have Flow to Make More Money (be like Bamboo) How often do you wake up in the morning and say "ug, I don't really want to go in today"?    Why is that? . 

Networking 100

Networking Email Phones Filing 100

Professional Assistant Blog

OCTOBER 7, 2008

For example, you want to spend one hour on a particular project. Set up the preferences for yourself for one hour and click start. When the hour has passed, a pop up window will show telling you that your time is up. Virtual Stopwatch gives you the option to set a predetermined amount of time.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 30, 2008

Ive tried to exhaust all the possible things I could do that he doesnt ask me to do - organize emails, files, clutter, contacts, create procedures. Thats how I ended up getting my current job. You should see my follow-up list. I usually follow up ever 3 business days on outstanding items. and he never does.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

OCTOBER 8, 2008

Do you feel sluggish in the mornings and would like to lift up your spirits, without having to use a caffeine boost (well, some people feel they need this and you can read a post on this as well here )? F or example, if you want to make a million dollars before you die, write out exactly what you want and how you will achieve this.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Stephanie LH Calahan

FEBRUARY 16, 2011

Work With Stephanie « Steph in the Media | Main | 19 Tips for Managing Your Email Even When You Dont Want To » Dont Strangle Your Reminders!   Your response is crucial to the success of the system, so set up a system that you will actually use!  Click to get posts as we publish Prefer less email?

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

JANUARY 8, 2010

Below are seven examples to help you do that. For each example, note that the operative word is "positively." Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O!

Goals 100

Goals Fax Networking Travel 100

Stephanie LH Calahan

MAY 17, 2010

Set up spreadsheets for monthly and weekly tasks. If something else comes up, reorder the cards,” she says. For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. Once you finish an item, rip the card up and throw it away.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Professional Assistant Blog

AUGUST 28, 2008

Note: Make sure to add the time in the meeting schedule (for example: Meeting with client, 1:00 pm Calgary time), so the manager knows that this is the correct time to meet with this client. As for the DST, it really does mess things up. Now you can see by the picture below that the new time zone has been added.

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

newleafco   @ StephCalahan I'm a long-time fan of Now Up to Date for Mac. Backed up with alarm functions on my #palmpre QuietSpacing    custom-set Outlook and sync'd iPhone.  For example, if you love to write things down, don't pick an online tool.  To-Do list! What Do You Do?

Calendars 100

Calendars Twitter Phones Google 100

Small Business CEO

MAY 5, 2010

Inefficient process examples: Your employees record their time on paper or in Excel. A lab order is faxed in. Example projects: Create interfaces between systems. Increase productivity so initial growth can be absorbed by existing employees. Then a coordinator searches for the patient. Assess your IT function.

Fax 40

Fax Payroll PDF Negotiating 40

Professional Assistant Blog

MARCH 20, 2008

Today’s assistants are computer savvy, smart and up-and-coming, and consider themselves professionals in the workplace. Those who are skilled at regularly thinking on their feet as they come up with solutions and ideas both on the computer and on the job might be able to step into this role.

2008 100

2008 2007 Cubicle Google Docs 100

The Office Professionals Place

MAY 11, 2010

In the argument the boss brought up the job performance of the employee and how he wasnt showing productivity. Just as you would not send an email when you are angry or upset, dont ask to meet with the individual until you have a clear, strategic plan of how you will approach the topic and express your thoughts.

Filing 100

Filing 2010 IAAP Assertiveness 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Work With Stephanie « You Can Steal Time Back From Email | Main | Increase Your Positive Energy and Productivity by Being Thankful » Caffeine-Free Ways to Increase Focus & Attention "I just can't focus Stephanie.  Sit up straight and breath from your belly! Then you need to listen up. Get physical! 

Medical 100

Medical Phones Filing 2007 100

The Small Business Blog

JUNE 10, 2009

As an example, Bookkeeping will start at £9.85 Any receipts can be uploaded by fax, scanned via email or sent to our processing centre and will be processed within 72 hours of receipt. This is another world-wide first for WinWeb and every business service includes free access to WinWeb’s OnlineOffice as a bonus.

2009 100

2009 2007 2008 2006 100

The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Set reasonable deadlines and follow-up with each team member. Know the difference between follow-up and micromanaging. Look into purchasing an all-in-one fax, printer, and copier.

Filing 100

Filing IAAP Fax AT&T 100

The Office Professionals Place

APRIL 29, 2010

Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. The Minutes will bring them up to speed. Look into purchasing an all-in-one fax, printer, and copier. The larger the conference call, the more difficult it will be to manage. agenda, minutes from last meeting.)

Agenda 100

Agenda 2010 Filing IAAP 100

The Office Professionals Place

NOVEMBER 14, 2009

 An exchange of business cards Here’s an example from someone who is employed as a sales representative from a company that sells crystal products. Try to exchange business cards so that you can follow-up with the person you met at a later date. Look into purchasing an all-in-one fax, printer, and copier.

Business Cards 100

Business Cards Filing IAAP 2009 100

Stephanie LH Calahan

FEBRUARY 10, 2010

.  It will free up your space and time for more important things.    For example, if you have a container that holds all of your scissors, you will likely never find them in that container! .  " A little planning up front can save you lots of time now and in the future.  To your success!

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

AUGUST 30, 2010

Getting Started Using Lists Twitter allows you to have up to 20 Lists.  Facebook allows you to have up to 100 Lists.    If you are on Facebook and are not using lists --> [link] will give you what you need to get them set up.  Click to get posts as we publish Prefer less email? To your success!

Twitter 100

Twitter Networking Facebook Social Media 100

The Office Professionals Place

APRIL 11, 2010

When making comments or suggestions as the result of some negative behavior be able to back up what youre saying. Look into purchasing an all-in-one fax, printer, and copier. The most effective way to get over fear is to face it – head on! Voice the facts. When the computer is not in use put it in sleep mode.

Agenda 100

Agenda Filing IAAP 2010 100

The Office Professionals Place

OCTOBER 8, 2009

For example, files related to finances can be green (for obvious reasons, right?), Another suggestion is to color code the labels, same example, use green labels for finances. Or maybe you have knick knacks that take up a lot of space on your desk. Look into purchasing an all-in-one fax, printer, and copier.

Filing 100

Filing IAAP Finance PDF 100

Stephanie LH Calahan

JANUARY 4, 2010

Work With Stephanie « Work From Home Mother - How to Organize Your Life and Home to Succeed | Main | Office Organization - 5 Steps to Setting Up Your Core Systems » Life Coaching Tips to Organize Yourself For Success (Guest Post: Natalie Dee) Nothing succeeds like success. Click to get posts as we publish Prefer less email?

Confidence 100

Confidence Filing Networking Phones 100

Stephanie LH Calahan

NOVEMBER 30, 2009

As new items come up, you write them on their own card and fit them into the pile in the right priority order.    The cards are flexible and small, so you can always reorder your priorities as new ones come up.  As your tasks are done, you can have fun tearing up or just recycling the card. To your success!

Staples 100

Staples Networking AT&T Phones 100

Success

JULY 27, 2022

You never know when a $20-per-month service can save you thousands and help you scale up—all without making any client the wiser,” he says. your clients, vendors and employees—can simply join in via web without… downloading or signing up.”. Using an online fax service can save you some money, says Ashley Bodi of SWK Technologies.

Basecamp 297

Basecamp Dropbox Project Management 2018 297

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100

The Office Professionals Place

MARCH 13, 2010

For example, during staff meetings, acknowledge the work that other departments have done. I completely forgot to book his room - I know, total F-up. Look into purchasing an all-in-one fax, printer, and copier. Below are some ways that will help you in making requests of others in or outside of your department.

2010 100

2010 Filing Gifts IAAP 100

Professional Assistant Blog

JULY 22, 2008

This has been a great way to clear up a lot of unnecessary e-mails at work. Here is an example of some sub-folders and rules that I have set up that would work for a work e-mail or home account: I now send my subscribed feeds to a sub-folder that I can look at when I have the time. Share what you have learned with your boss.

2008 100

2008 2007 Cubicle Google Docs 100