Professional Assistant Blog

OCTOBER 7, 2008

For example, you want to spend one hour on a particular project. But of course, you don’t want to disturb others around you with the bell going off or some even have chickens clucking as the alarm. To avoid this, try using an online timer instead. Virtual Stopwatch gives you the option to set a predetermined amount of time.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 9, 2008

For example, if I have Microsoft Excel XP and would like to send a file to a client that only has Microsoft Excel 97 (which was a horrible disaster for Microsoft, since there were quite a few bugs in this version), you could save the file as a Microsoft Excel 97 version. I remember in the past that you can always downgrade files.

2007 100

2007 Filing Microsoft Excel Microsoft Word 100

Professional Assistant Blog

AUGUST 21, 2007

Here is how to calculate the difference between two numbers as a percentage: For example, your earnings are $2,342 in November and $2,500 in December. It kept providing me topics that werent relevant to the particular answer I was looking for. I then checked Excels help file and there it was. Until next time, Take care - of your clutter!

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

AUGUST 29, 2008

For example, I will try to work on task A for 1 hour. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Move all of the other tasks to the next day or time that you can tackle them. Next, add a time frame to each task. Then I will work on Task B for 30 minutes and so on and so forth.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

MARCH 27, 2008

For example, if I need to send out a newsletter to all clients, I would call it "Newsletter" At this point, you would just start up a new e-mail, click on the "To:" button and select "Newsletter" from your address book. Add New, of course, would be used to add a brand new contact.

UPS 100

UPS 2008 Cubicle Microsoft Outlook 100

Professional Assistant Blog

MARCH 4, 2008

Ill be checking email _(once a week, every day, etc) __, but will have limited ability to respond. For example: Advertising inquiries, please contact John Doe at john.doe@company.com Billing inquiries, please contact Jane Smith at jane.smith@company.com And so on and so forth. I appreciate your example.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 30, 2008

Ive tried to exhaust all the possible things I could do that he doesnt ask me to do - organize emails, files, clutter, contacts, create procedures. Explain to him that youre in a situation where you feel unproductive and give some examples. His reply is usually, "Im working on some things that Ill get to you soon." and he never does.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 14, 2007

Heres an example of what happened with me. The downfall of outsourcing is that youre not sure if the quality of the work will be presented, since you are relying one someone or a company to do the work for you and might not be to your standards.

2007 100

2007 2008 Cubicle Google Docs 100

Professional Assistant Blog

AUGUST 28, 2008

Note: Make sure to add the time in the meeting schedule (for example: Meeting with client, 1:00 pm Calgary time), so the manager knows that this is the correct time to meet with this client. Now you can see by the picture below that the new time zone has been added. You can now add in the meeting details for this time zone.

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

The Office Professionals Place

APRIL 11, 2010

For example, if you are talking about the organization of the meeting or its purpose, reference meeting materials or if this is a meeting that involves a specific group and there are written rules and regulations such as bylaws, make reference to them so that everyone understands the source of your concerns.

Agenda 100

Agenda Filing IAAP 2010 100

Stephanie LH Calahan

JANUARY 8, 2010

Below are seven examples to help you do that. For each example, note that the operative word is "positively." Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 A different take on the to-do list.

Goals 100

Goals Fax Networking Travel 100

Stephanie LH Calahan

FEBRUARY 16, 2011

Work With Stephanie « Steph in the Media | Main | 19 Tips for Managing Your Email Even When You Dont Want To » Dont Strangle Your Reminders! 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting.  Click to get posts as we publish Prefer less email?

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

DECEMBER 20, 2010

  Example 1: If you need to do creative activities in your work like writing, put like activities together.  Example 2:   Do you have a litany of sales and prospecting calls to do?  Click to get posts as we publish Prefer less email?   The transitions become smoother.   Group them together! 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

FEBRUARY 3, 2010

Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email?

Facebook 100

Facebook UPS Networking Fax 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Do you keep paperwork or reference material that you use on a regular basis far from your workspace?  Your Electronic Information (Email, documents, social networking, etc.)

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. Click to get posts as we publish Prefer less email? To your success!

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Small Business CEO

MAY 5, 2010

Inefficient process examples: Your employees record their time on paper or in Excel. A lab order is faxed in. If information is missing or unreadable, the referring physician is called. Example projects: Create interfaces between systems. Increase productivity so initial growth can be absorbed by existing employees.

Fax 40

Fax Payroll PDF Negotiating 40

Stephanie LH Calahan

SEPTEMBER 6, 2010

For example, if you love to write things down, don't pick an online tool.    Share your thoughts in the blog comment section below (or if you are reading in an RSS reader or email, just click on the article title and then make your comment!)  Click to get posts as we publish Prefer less email?

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    Tweet Click to get posts as we publish Prefer less email? .   Tweet Click to get posts as we publish Prefer less email?   She liked what she heard so she went to my blog to check out more. 

Business Cards 100

Business Cards Networking Facebook Phones 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100

Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. This can be a rewarding career change for those suited to this type of work.

2008 100

2008 2007 Cubicle Google Docs 100

The Office Professionals Place

JANUARY 5, 2010

So many of us decide in February that since we haven’t accomplished the goal set on January 1, it is hopeless, be consistent and persistent and refer back to your goals often. Write your goals down and refer back to them often; you may have to change your focus or create a new sub-goal. Re-evaluate your goals often.

2010 100

2010 Filing Goals IAAP 100

Stephanie LH Calahan

AUGUST 30, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 To your success!

Twitter 100

Twitter Networking Facebook Social Media 100

The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? If you are not the person who can assist them, refer them to someone who can. For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills. So what do you do when your professionalism is tested?

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

The Office Professionals Place

AUGUST 22, 2010

For example, if you are speaking to someone and their eyes become widened, ask if they have any questions about what was discussed. Schedule time in the day to file documents or keep a pile of “frequently referred to&# files on your desk for easy access. Look into purchasing an all-in-one fax, printer, and copier.

Filing 100

Filing Finance 2010 IAAP 100

Stephanie LH Calahan

NOVEMBER 30, 2009

  She did not have faith in her tools and did not have a consistent way to reference or write out her objectives.    Green for work and blue for personal for example.    Click to get posts as we publish Prefer less email?   Many lists were tattered or half-done. 

Staples 100

Staples Networking AT&T Phones 100

Stephanie LH Calahan

FEBRUARY 10, 2010

  For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Why?  To your success!

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

JANUARY 4, 2010

You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day. Click to get posts as we publish Prefer less email? How do you organize your progress so that your life goals are realized?

Confidence 100

Confidence Filing Networking Phones 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Work With Stephanie « You Can Steal Time Back From Email | Main | Increase Your Positive Energy and Productivity by Being Thankful » Caffeine-Free Ways to Increase Focus & Attention "I just can't focus Stephanie.  Click to get posts as we publish Prefer less email? Archive Network with Steph Is This You?

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

MARCH 22, 2010

The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )? 

AT&T 100

AT&T Networking Fax 2010 100

Professional Assistant Blog

JULY 22, 2008

Here is an example of some sub-folders and rules that I have set up that would work for a work e-mail or home account: I now send my subscribed feeds to a sub-folder that I can look at when I have the time. I get home at night and regularly find 40 new messages in my Inbox that I have to sift through.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

JANUARY 22, 2010

  For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  To your success!

Learning 100

Learning Twitter Networking Goals 100

Musings of a High-Level Executive Assistant

MAY 24, 2013

You asked many questions so I will answer all of them and also encourage you to read all my old posts and refer to my other site since they all answer your question in one way or another: [link] To create a good relationship with the other assistant and the other secretary is a two part answer. You can just write “Thx!”

Staples 40

Staples Mentoring Gossip Interviewing 40

Stephanie LH Calahan

MARCH 5, 2010

List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2. Compare tasks and put a check mark next to the higher Priority task: a to b then, a to c and then, a to d b to c then, b to d c to d Using the example above: Which is more important: “a-Plan Agenda” or “b-Billy Bob’s Review”?

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

DECEMBER 2, 2009

Keeps all your appointments, contacts and email in one spot so it's all synched up. For example, if all you need is a place to store contact information and keep your calendar, that is much different than a system that can prompt you for different types of follow up, keep templates, etc. What do you need the system to do for you?

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Men With Pens

JULY 14, 2010

For example, I write all sorts of things for my clients, but I’m a direct marketing specialist. You have many options: landline, cellular phone, texting, fax line (yeah, many people still fax), email, website contact form, Twitter direct message, LinkedIn message, Skype, and lots more. Leave a Comment!

2010 40

2010 AT&T Fax Social Media 40

Stephanie LH Calahan

DECEMBER 21, 2009

For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. As this small example demonstrates, slight changes in workflow processing behaviors have dramatic effects on productivity.

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100