Office Dynamics

FEBRUARY 17, 2019

For years I have coached executives and assistants how to implement processes on everything from daily huddles to debrief meetings, managing email, travel planning, and holding quarterly strategic meetings. For example, maybe you can think of a better way to spruce up your executive’s PowerPoint presentation. Show it to him.

PowerPoint 214

PowerPoint Travel Email Management 214

Office Dynamics

JULY 10, 2018

Below are a few examples of general and job-specific goals: Set a professional development goal whether it’s attending a conference, completing an online course or program, reading a certain book or two, scheduling time each week or month for webinars, computer program training, time management courses, etc.

Goals 202

Goals Stress Filing Email 202

Office Dynamics

JUNE 1, 2018

Suppose your supervisor emails you a message that says, “Fix the attached” or “Polish this piece.” For example, instead of writing “For New Customers” you might write, “5 Ways to Communicate with New Customers.”. What does it mean to fix or polish a business message? First, find out what your supervisor thinks it needs. What’s missing?

Budget 203

Budget Credit Card Equipment Administrative Professionals 203

Office Dynamics

MARCH 9, 2018

I’ll give you a perfect example that just happened to me this morning as I was traveling. Another boundary you might need to set is your accessibility after hours to your leader as far as emails go. The problem is… she started responding to her leader’s emails and taking action steps if required.

Monster 180

Monster Travel Administrative Professionals Email 180

Office Dynamics

JULY 12, 2019

Suppose you’re writing a sensitive email, article, or letter—one that’s extremely important in your world. Ask these five questions and follow the examples to make changes that will immediately improve your prose. The message must be as clear and concise as possible. Have you put in filler words that don’t add meaning to your sentence?

Administrative Professionals 193

Administrative Professionals Training Skills Email 193

Office Dynamics

APRIL 16, 2019

In reports and email messages, are bullet points or paragraphs more common? Request examples of their work and ask them for feedback on yours. Find out your organization’s standard style of communication: Is a formal or informal style used—e.g., are contractions such as “it’s” and “can’t” acceptable? Be specific—e.g.,

Administrative Professionals 189

Administrative Professionals Mentoring Skills Phones 189

Office Dynamics

OCTOBER 26, 2018

She has a 3-point system for managing email: first pass. An example: Chris from Denver suggested some ways I could solve my overgrown Outlook folders. She said admins need to FOCUS more and observe “cones of silence” to get work done. Second pass, Do (as in under two minutes).

Project Management 196

Project Management Calendars Facebook Training 196

Office Dynamics

MARCH 14, 2019

For Example, during the two weeks of Christmas and New Years, our office was closed Dec. Then all day on the 27th, and the morning of the 28th he emailed me to schedule several meetings for the following week. I’ve told him many times, I need him to respond to my texts or emails. And that’s not the problem.

Administrative Professionals 157

Administrative Professionals AT&T Email Health 157

Office Dynamics

AUGUST 29, 2019

Let’s take for example the task of meeting planning or calendaring for your executive. Pay attention to non-verbal cues when working with others to schedule meetings, if you are talking face-to-face or on the telephone or even in an email.

Administrative Training 279

Administrative Training Travel Training Meeting Planning 279

Office Dynamics

JANUARY 4, 2019

Having one binder or online file of past performance evaluations, thank you notes and emails from coworkers, clients, etc., a copy of your resume, examples of projects completed such as forms, spreadsheets, graphs, etc. I personally learned a lot from that breakout session. is very beneficial.

Resume 220

Resume Skills Filing Confidence 220

Office Dynamics

MARCH 30, 2018

I tried my best to not be tethered to my phone, emails, texting and more. Emails have backed up or even if you were checking email, you still go back through to make sure you didn’t miss anything or you now have to take action on your emails. It really is important to take a vacation when you are on vacation.

Clothes 124

Clothes Attire Travel AT&T 124

Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. A great example of this is Basecamp , which is a secure and private online space where you and your telecommuters can organize and track everything that needs to be done.

Telecommuting 157

Telecommuting Basecamp Policies Phones 157

Office Dynamics

MAY 19, 2016

For example, should you write “backyard” or “back yard”? To make that task easier, send an email request with One-or-Two List in the subject line. This is part of a series by editor Barbara McNichol to provide tips that help you write like a pro. safe-deposit box (not safe deposit box). old-timers (not old timers).

Twitter 162

Twitter Google Facebook Skills 162

Office Dynamics

AUGUST 4, 2017

Phenomenal examples include manufacturing, mechanized farming, retail, and many other sectors. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more. RoboTask allows repetitive tasks on your Windows PC to get easily automated.

Credit Card 182

Credit Card Dropbox Fax Google 182

Office Dynamics

SEPTEMBER 30, 2013

For example, we typed words in an email on our iPhones &; and then shook it. We dragged emails to our task bar in Outlook and created to-do''s electronically. Everyone was enthralled with his presentation. iPhone erased what we''d written! like an Etch a Sketch!). When we shook it again, the words erased came back.

Keyboards 100

Keyboards Google Email Learning 100

Office Dynamics

APRIL 7, 2014

I’ll use myself as an example. I have stacks of projects that need to be worked on; emails to respond to; speeches to prepare; travel coming up in 3 days; rewriting of 4 workbooks from Star Achievement Series and the list goes on and on. I am not doing two things at once and I am blocking out any office distractions and email pop ups.

Stress 100

Stress Travel Training Email 100

Office Dynamics

JUNE 20, 2010

An example of this that has been related to me before is of a middle manager at a medium sized company. This manager was constantly sending out emails that, when actually read, contained so many misused words and grammatical errors that they were gradually losing the respect of their direct reports.

Microsoft Word 100

Microsoft Word Forms Email Management 100

Office Dynamics

JUNE 20, 2010

An example of this that has been related to me before is of a middle manager at a medium sized company. This manager was constantly sending out emails that, when actually read, contained so many misused words and grammatical errors that they were gradually losing the respect of their direct reports.

Microsoft Word 100

Microsoft Word Forms Email Skills 100

Office Dynamics

JUNE 22, 2016

Digital Portfolio Examples and Instructions . We are sending information about this in an email to everyone who was part of the webinar. Mastering Exceptional Self-Leadership Online Learning Program (Recorded 2-day learning event). Career Portfolio Resources. Demonstrating Your Worth with a Career Portfolio (video by Joan Burge).

Administrative Professionals 189

Administrative Professionals 2016 Gifts Purchasing 189

Office Dynamics

MAY 27, 2014

For example, a co-worker’s bereavement; a vendor’s terminal illness; someone’s adoption or job promotion; a billing inquiry; a credit request on your account; inquiring for information on a job posting; and so much more. Does it make any difference whether you IM or phone someone? And when should you use letter correspondence?

Skills 100

Skills Etiquette Social Media Mentoring 100

Office Dynamics

FEBRUARY 25, 2014

Here are a few examples from within this tool (you can also access your account from your desktop at www.ifttt.com There are 78 different channels to choose from so your recipe options are many! With TinyScan, you can scan your documents at anywhere and store or email them as PDF files. IFTTT (If This Then That). Let’s get cookin!

Business Cards 100

Business Cards PDF Social Media Phones 100

Office Dynamics

JULY 5, 2010

We have set up a Career Portfolio Photo Album in our photo gallery with pictures of administrative professionals showcasing their portfolio as well as pictures of examples of what these administrative professionals are putting in their own portfolios. If you have an innovative idea, please email it to us to be added to the album.

Google Docs 100

Google Docs Administrative Professionals PowerPoint Holidays 100

Office Dynamics

JULY 5, 2010

We have set up a Career Portfolio Photo Album in our photo gallery with pictures of administrative professionals showcasing their portfolio as well as pictures of examples of what these administrative professionals are putting in their own portfolios. If you have an innovative idea, please email it to us to be added to the album.

Google Docs 100

Google Docs Administrative Professionals PowerPoint Holidays 100

Office Dynamics

AUGUST 1, 2013

For example, after you have a big meeting with an executive, send them a quick email or handwritten note simply thanking them for their time and valuable insight. CareerBuilder suggests simply sending out a weekly email informing your boss of the progress you have made that week and how you have made it. Give Thanks.

Credit Card 100

Credit Card Promotion AT&T Expenses 100

Office Dynamics

OCTOBER 14, 2011

He cited an example where someone worked month on, month off as a sea-going launderer, earning $400,000 annually. Here’s what happened: Following a 2-day business conference I had planned and organized, I was seated at dinner along with three attorneys, one of whom worked in Australia. Everything cost so much.

Administrative Professionals 100

Administrative Professionals Agenda Travel International 100

Office Dynamics

APRIL 15, 2014

This may result in them sending an enquiry to the wrong email address, or again simply deciding not to bother pursuing the matter further. 6. No email address/ web address. For example, if the main colour themes on your website are white and green, you should carry this on to your business card. 5. No tagline.

Business Cards 100

Business Cards Social Media Email Collaborate 100

Office Dynamics

DECEMBER 7, 2010

For example, recently I heard about an office where a member of the team turned on the “out of office” Outlook email status right before leaving the office for a week’s vacation but who failed to tell the administrative colleagues on the team! It’s a simple as that.

Administrative Professionals 100

Administrative Professionals Equipment Purchasing Email 100

Office Dynamics

DECEMBER 7, 2010

For example, recently I heard about an office where a member of the team turned on the “out of office” Outlook email status right before leaving the office for a week’s vacation but who failed to tell the administrative colleagues on the team! It’s a simple as that.

Administrative Professionals 100

Administrative Professionals Equipment Purchasing Email 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. I use this app often from my mobile devices to view and sign contracts that are emailed to me in PDF form.

Dropbox 100

Dropbox PDF Filing Google 100

Office Dynamics

APRIL 9, 2015

For example, Jasmine and I have daily huddles to review our priorities and discuss any important items that should not be communicated in an email. Most people fall off the wagon of their normal processes when things get really busy. But that is the very time you need to stick with your processes.

Gifts 100

Gifts Training Administrative Professionals Management 100

Office Dynamics

OCTOBER 27, 2012

Joan began by sharing a word picture example for administrative assistants: imagine your job is like being at a football game. Your manager read emails, texts, and took phone calls between those times and the situation may have unfolded completely differently, requiring you to have new priorities this morning. Give them quiet time.

Travel 100

Travel Email Management Calendars 100

Office Dynamics

DECEMBER 16, 2013

You will also set an example and expectation that will improve the meeting performance of others. Just ask each selected, vital participant to email you his or her top three input items and questions on the meeting objective. By doing this religiously you will create a great reputation for yourself. Wow, you know your stuff!

Agenda 100

Agenda Calendars Training 2013 100

Office Dynamics

DECEMBER 16, 2013

You will also set an example and expectation that will improve the meeting performance of others. Just ask each selected, vital participant to email you his or her top three input items and questions on the meeting objective. By doing this religiously you will create a great reputation for yourself. Wow, you know your stuff!

Agenda 100

Agenda Calendars AT&T 2013 100

Office Dynamics

SEPTEMBER 16, 2010

If your manager is still using the term secretary, correct him and let him know how to properly refer to you when introducing you to someone in person or in email. For example, “My assistant, Joanne, will be following up with you to schedule that meeting.”. Lastly, don’t underestimate the importance of dressing professionally.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

If your manager is still using the term secretary, correct him and let him know how to properly refer to you when introducing you to someone in person or in email. For example, “My assistant, Joanne, will be following up with you to schedule that meeting.”. Lastly, don’t underestimate the importance of dressing professionally.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

JUNE 14, 2009

Additionally, start keeping a log of the quantity of work you produce in major areas such as telephone, meeting planning, travel planning, email management, etc. For example, “I manage an average of 300 emails per day, mine and my executive’s.” Quantity is important. Then at the end of 3 weeks, you would have an average.

Retirement 100

Retirement Travel Management Budget 100

Office Dynamics

JUNE 14, 2009

Additionally, start keeping a log of the quantity of work you produce in major areas such as telephone, meeting planning, travel planning, email management, etc. For example, “I manage an average of 300 emails per day, mine and my executive’s.” Quantity is important. Then at the end of 3 weeks, you would have an average.

Retirement 100

Retirement Travel Management Budget 100