Office Dynamics

SEPTEMBER 30, 2013

We learned about sending low-priority e-mail to folders we set up and could review 1-2 times per month. We learned about the Zip-Zone, which places any document, site, webpage on our toolbar so we can access it quickly. We received tips to help us in Outlook, take notes, keyboard short cuts & it was really wonderful.

Keyboards 100

Keyboards Google Email Learning 100

Eco-Office Gals

JULY 5, 2011

An entrepreneur is constantly on the go and needs applications on their iPhone that not only keeps up with a busy schedule, but which also helps their business in some way. From there, you can text, tweet or write memos without needing to find a computer or laboriously typing it out on the tiny keyboard of a mobile phone.

2011 100

2011 Credit Card Social Media Phones 100

Office Dynamics

OCTOBER 15, 2013

While the constant flow of paperwork into your hands can''t be helped, you can take measures to limit the amount of paperwork that builds up around you. Optimize your desk by tackling documents and Post-it notes that take up precious surface space. Throw away old papers, empty boxes, crinkled notes, and dried-up pens.

Keyboards 100

Keyboards Filing Administrative Professionals Business Cards 100

Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Keep up the great work!

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Ian's Messy Desk

APRIL 24, 2014

Determine if you can digitize any of your printed documents. Ensure your office and desk set up is comfortable. Place your computer directly in front of you with your keyboard and mouse in a comfortable position – your lower arms should rest at a comfortable angle. Recycle or shred anything that you do not need a copy of.

Stress 100

Stress Keyboards Ergonomics Suppliers 100

Laughing all the Way to Work

OCTOBER 13, 2007

I like my Toolbar set up for my working convenience and what I am familiar with. A Good Hint to Consider: Take a Printscreen of how you set up your toolbar and print it out and keep in a safe place. Open a new document in Word and paste it in by either using Ctrl V or from the toolbar click on **Edit > Paste.

Keyboards 100

Keyboards 2007 UPS 100

Laughing all the Way to Work

JUNE 4, 2008

It seems that documents without spelling errors are becoming a thing of the past. In the office I proofread letters and e-mails and do a final Spell Check before letting the document leave my desk. Men especially have complained about their big thumbs as they try to type on the small keyboard.

Keyboards 100

Keyboards Forms UPS 100

Admins4Admins

DECEMBER 28, 2009

Use this quick tip to help spice up your presentation! You can receive these updates automatically through email by clicking below: Subscribe to admins4admins.com by Email HOW TO INSERT A POP-UP PICTURE IN A CELL 1. Right-click the cell where you want the pop-up picture. 2. Click on “Insert Comment”.

2007 40

2007 UPS 2003 PowerPoint 40

Productivity Bits

MAY 12, 2011

With a comfortable full-sized keyboard, large display and clickable trackpad, all-day battery life, light weight, and built-in ability to connect to Wi-Fi and mobile broadband networks, Chromebooks are ideal for anytime, anywhere access to the web. Share critical documents on the web with your team. Large Document. Google Docs.

Google Docs 100

Google Docs Calendars Verizon Google 100

Practically Perfect PA

MARCH 10, 2014

Yes to Michael Kors’ party, I want the driver to drop me off at 9:30 and pick me up at 9:45 sharp. Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. I asked for clean, athletic, smiling.

AT&T 100

AT&T Calendars Keyboards Email 100

Practically Perfect PA

JUNE 19, 2012

Yes, I had got up to make the odd cup of tea or make a quick trip to the bathroom but I hadn’t been out for lunch or in any meetings that day so effectively I had been sitting in my chair at my desk for a good 8 hours. I keep one good pen, preferably a fountain pen, for signing documents and a red pen for ticking things off my to-do list.

Staples 100

Staples Equipment Doodle Keyboards 100

Virtual Moxie

AUGUST 4, 2009

This recently came up in the AssistU community forums, and I wanted to share it with you. For those of you who don't know what this is, it's a manual that gives "average" operator times for document production and non-keyboard administrative services. As long as it takes!

Keyboards 100

Keyboards AT&T Budget 2009 100

Productivityist

DECEMBER 22, 2016

A major part of my processing speed is in keyboard shortcuts in my e-mail program. You should look into keyboard shortcuts too. For each step of my process, I have a keyboard shortcut such as CTRL-1, CTRL-2 , CTRL-3, etc. Consider looking at quick text snippets and email templates to speed things up. Advanced Search.

Email 40

Email Keyboards Phones Project Management 40

Laughing all the Way to Work

JULY 30, 2008

New executives are computer savvy and are comfortable on a keyboard. The up and coming assistant will need to be knowledgeable and skilled in what they do and assertive in doing it. A good assistant should be able to free the executive up to pursue their expertise, not to be burdened down with the day-to-day running of an office.

Assertiveness 100

Assertiveness Keyboards Filing Administrative Professionals 100

Musings of a High-Level Executive Assistant

APRIL 21, 2012

Always show up in their office pen poised ready to write with notebook already opened. Otherwise, if you show up with nothing they will think you don’t plan on writing anything down and will somehow remember all of it. I am not a big fan of touch screen keyboards as they are not a true QWERTY keyboard.

Keyboards 40

Keyboards Email Phones Budget 40

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. 411 Look Up 411.ca " Warning!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 27, 2009

.© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Professional Assistant Blog

MARCH 5, 2008

This saves a bunch of time if you have to do a function several times and there isnt a keyboard short cut. Especially when you are cutting and pasting in a 200 page document!! If successful, I will write a post to everyone letting them know its up and running. And the split screen function is wonderful too.

2008 100

2008 2007 Cubicle PowerPoint 100

Service Untitled

APRIL 15, 2011

When there are poorly managed expectations and neglectful follow-up procedures, customers become confused, disappointed, and frustrated. People with experience and some technological knowledge can easily navigate such features as sending and receiving emails, editing Office documents, high-speed Web access, or even using the QWERTY keyboard.

Medical 40

Medical Purchasing Customer Service Keyboards 40

Productivityist

MARCH 10, 2012

Again, we use an external drive for this (that also gets backed up to the Drobo) for this. Scrivener is getting that nod right now since I’m working on a book, and any application I’m putting through the paces will end up there during the testing phase as well. Having Netflix on my iPad helps as well. My main iPhoto Library.

Filing 40

Filing Keyboards Interviewing Goals 40

Laughing all the Way to Work

MAY 24, 2009

spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. 411 Look Up 411.ca

2007 100

2007 Time Zones IAAP 2003 100

The Marq

JANUARY 7, 2010

Astrid allows me to do all of this on the device and sync up with RememberTheMilk.com service. I used to use Google Documents for this purpose. In fact, I stopped using Google Documents altogether since all remaining documents I transferred to Google Wave, a collaboration and document management tool. Enter Astrid.

Google Docs 40

Google Docs Google Calendars Phones 40

Small Business Labs

SEPTEMBER 7, 2010

Blog powered by TypePad Member since 01/2005 « Good News - The Unemployment Rate Went Up in August | Main | Wall Street Journal on the Two-Track Economy » September 07, 2010 Our iPad Review The iPad is a huge success.    Many of these are being used by small businesses.

2010 100

2010 Social Media Retirement 2020 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 18, 2008

It ended up that instead of a meeting it was a surprise baby shower for me. An agenda should be sent to the attendees with the previous minutes and all background documents. Minute takers should not be afraid to speak up and ask people to identify themselves for the minutes. I had escaped once again having to taking minutes.

Agenda 100

Agenda Keyboards Salary Forms 100

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 411 Look Up 411.ca

Time Zones 100

Time Zones ASAP IAAP International 100

Stephanie LH Calahan

DECEMBER 2, 2009

I personally use a Franklin Covey planner because I love the look of the pages, but many other companies make planner pages with the same set-up.  Thinking Through A Pen As a writer, I enjoy being able to open up my planner to jot things down. Keeps all your appointments, contacts and email in one spot so it's all synched up.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Laughing all the Way to Work

JANUARY 19, 2009

You usually answer according to what you see on the display and say “Hi&# , thinking it is an internal call, but they are transferring an outside call so you end up sounding unprofessional. Meeting documents: some people have it printed single sided and others double sided. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

MARCH 29, 2009

When an opportunity came up, I went for it. Working is something we all have to do, but when it loses our interest, it makes it pretty hard to get up in the morning and make the commute in. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. 411 Look Up 411.ca

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Laughing all the Way to Work

OCTOBER 11, 2009

Let your fingers do the walking: Quick keyboard sh. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? " Warning!

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

AUGUST 29, 2009

I can hardly keep up with my own e-mails at times let alone someone elses account, but that is part of my job. Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. Does it raise a question for you to follow up with your boss?

Management 100

Management Time Zones IAAP International 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. For paper things that I need to remember to follow up on, I put the letter or document in my Wait Bin (which is a tray for things I am waiting on). The system I use is quite simple and has been around for a long time.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Thanks to Deborah Erickson, CPO of No Where But Up,Organizing 4. You can set them up to send all emails from a particular sender to a folder to make it easy for you to find. Sometimes we end up on a lot of lists that we had not intended to be on. On a daily basis, I make liberal use of the following two keyboard keys: 1.

Email 100

Email Management Filing Monster 100

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. Until you remember on your own what year you are in, this is a good back up system. Let your fingers do the walking: Quick keyboard sh. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca

Time Zones 100

Time Zones 2009 IAAP 2008 100

Laughing all the Way to Work

DECEMBER 12, 2009

I started this blog to share the knowledge I had picked up over the years either from other administrative assistants, my bosses or from trial and error. Bring Forward System or Using Tasks in Outlook Have a system to follow up on items your boss has asked you to do or things you know you need to do. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

DECEMBER 17, 2008

A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Having a good filing system and keeping the file list up to date is something every assistant needs to be able to do. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca 411 Look Up 411.ca

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

JULY 29, 2009

Since I got in at 9 and my boss was in an hour before me, I knew he had probably seen it already so decided to suck it up and just go in and ask him. Proofing documents can also be funny. I thought somebody ought to tell her, so I caught up to her and it turned out to be someone from my own office. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Holidays 2009 100