Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will then scan in all of the information in the order that you want it in. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. Too much information. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. This will also help you find information faster and help you be more organized. Dont know how to organize yourself and things are starting to pile up? It just looks more professional.

Filing 100

Filing 2007 2008 Cubicle 100

Laughing all the Way to Work

MAY 24, 2009

spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. Too much information.

2007 100

2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. Too much information. Do you like what you do?

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. Too much information.

Time Zones 100

Time Zones ASAP IAAP International 100

Laughing all the Way to Work

JANUARY 19, 2009

Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

OCTOBER 11, 2009

very informative entry! FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. jackal [link] October 12, 2009 Anonymoussaid. I just love your article!! Very educative!! Do you like what you do? 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. Lets enjoy our day together.© © Copyright Patricia Robb 2010 1 January, 2009 Happy New Year!

Time Zones 100

Time Zones 2009 IAAP 2008 100

Laughing all the Way to Work

DECEMBER 17, 2008

A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. Be prepared and think ahead.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

MARCH 15, 2009

For paper things that I need to remember to follow up on, I put the letter or document in my Wait Bin (which is a tray for things I am waiting on). That wouldnt work for me because I dont have that many paper documents to bring forward, but I can see it being necessary if you have lots of items. Too much information.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

JULY 29, 2009

Proofing documents can also be funny. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. I left his office to the sound of his chuckles behind me. What a start to a Monday morning. Do you like what you do?

Time Zones 100

Time Zones IAAP Holidays 2009 100

Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. 411 Look Up 411.ca

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Professional Assistant Blog

FEBRUARY 20, 2008

The following information should be included in your message: The start and end dates of your absence. The name, contact information, and office hours of someone to contact if they require immediate assistance. The name, contact information, and office hours of someone to contact if they require immediate assistance.

2008 100

2008 2007 Cubicle Fax 100

Laughing all the Way to Work

AUGUST 29, 2009

This is particularly important given the ease in which we can share information on social networking sites. Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. Too much information. Do you like what you do? 411 Look Up 411.ca

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

DECEMBER 12, 2009

Is it for your information or something to put in your tasks to do later? The information will normally be in their out-of-office assistant already, or on their voicemail so it is appropriate to give the information, unless stated otherwise by your boss. Too much information. It is easy and I never lose track of things.

Time Zones 100

Time Zones IAAP International 2009 100