Professional Assistant Blog

JULY 10, 2009

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with?

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2008 Google Docs Cubicle 2007 100

Practically Perfect PA

SEPTEMBER 6, 2017

It is a fascinating document and many of the suggestions are coming into fruition four years on. These include, managing the internal filing system, administrative tasks such as holiday requests, travel management, sick leave etc. It’s not just documents. We are our office information managers!

Management 162

Management 2013 2020 Filing 162

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Leave a comment!

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Filing Google Docs 2008 Microsoft Word 100

Stephanie LH Calahan

JULY 6, 2011

Anyone that travels frequently knows that a well organized set of travel documents makes the trip much less stressful.    Some that I made myself and some that were pre-manufactured for travel. When you purchase a travel organizer package from Smead, you get 2 different organizers.  What You Get.

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Travel Filing Stress Restaurants 100

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. So far that I see, it supports viewing of image files, all Office docs such as.doc,docx, etc.,

Filing 100

Filing 2007 PDF Email 100

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. So far that I see, it supports viewing of image files, all Office docs such as.doc,docx, etc.,

Filing 100

Filing 2007 PDF Email 100

Professional Assistant Blog

NOVEMBER 30, 2007

Home About Me Advertise Want Confidential Documents to Stay Confidential? By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Google Docs Cubicle 2008 2007 100

Eco-Office Gals

MAY 29, 2018

Check out the list below: Go Paperless – Are you still printing out documents and sending correspondence through the postal service? There is software that can be used to draft documents, store files, and email correspondence electronically eliminating, or at least, reducing the need for physical paper.

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Carbon Footprint Postal Service Telecommuting Environment 140

Office Dynamics

APRIL 20, 2017

Travel Planning Apps: Whether you’re the one traveling, or simply attempting to get your executive from point A to point B, travel planning apps can be a life saver. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files?

Time Zones 223

Time Zones Administrative Professionals Basecamp Business Cards 223

Ian's Messy Desk

JANUARY 12, 2011

Laptops and phones are powerful enough that we can complete most types of tasks while travelling; any location can be a workstation. This can be a major productivity boon if you’re traveling on business. Is it safe to be filing reports from airports or coffee shops? Shredding Documents is Important (socyberty.com).

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Travel Restaurants Phones Filing 100

All Things Admin

MAY 5, 2021

Whether it’s creating effective systems for minute taking, follow-up on action items, travel planning, procedures documentation, or developing communication systems that are easy for your executives to scan for information, organization is a vital skill for success-minded admins. Inserting files, screenshots, and links.

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2016 Training PowerPoint Meeting Minutes 52

Practically Perfect PA

MAY 23, 2017

It frustrates us by preventing us from locating what we need quickly e.g. Files and paperwork lost in a pile’”. People often associate filing with having to put complicated systems in place – this couldn’t be further from the truth! File: If you need to keep it. Declutter to increase productivity.

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Filing Budget AT&T Forms 168

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Filing Calendars Networking Email 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

Filing 100

Filing 2007 2008 Cubicle 100

Laughing all the Way to Work

DECEMBER 30, 2015

I had a lot of trigger dates I needed to remember such as when to file a statement of defence after receiving a statement of claim, or putting in a reminder when the mandatory mediation kicked in. The CEO also was a frequent traveller to cities near and far. I became very familiar with time zones and making travel arrangements.

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Filing Travel Time Zones International 100

Office Dynamics

APRIL 25, 2016

Today, going mobile means having instant access to all documents, content and colleagues, and the tools to get any job done – anywhere, anytime. First and foremost , learn how to use a cloud service to backup and access your documents, photos and videos in a flash and I don’t mean from a flash drive! (I Know Your Mobile Device.

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Dropbox PDF Filing Google 100

Practically Perfect PA

FEBRUARY 17, 2014

Administration of documents. Assistants should manage the administration of documents on behalf of their manager. Assistants should also ensure that all confidential documents are securely locked away or shredded. Business travel. The same applies for board papers and board level reports. Holiday and sickness records.

Management 100

Management Suppliers Holidays Calendars 100

All Things Admin

JUNE 23, 2021

A good system is documentable, sharable, and repeatable. Travel planning. The best way to explain how to document your systems on paper is to show you. But you can also color code, highlight, and draw boxes around things in digital documents to draw attention to them in print, too. Meeting and event planning.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

AUGUST 10, 2016

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. Learn to delegate.

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Skills Filing Travel AT&T 100

Clutter Coach

NOVEMBER 17, 2014

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Be careful about filing too much. Most people’s file cabinets are neglected paper graveyards.

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Medical Filing Credit Card Legal 100

Worxbee

OCTOBER 18, 2021

Scheduling their own meetings, booking their own travel and accommodation, filing reports and managing their own inboxes are just some of the tasks that should be filed under “not the best operational use of time.” Make sure this is documented. #3. How much time are they spending on each task?

Expenses 52

Expenses Travel Filing Skills 52

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing Expenses Purchasing IAAP 100

Practically Perfect PA

DECEMBER 17, 2015

A modern PA’s role is pretty diverse; one day they may be assisting one executive with personal tasks, the next they may be making business travel arrangements for a different person. This means that you process documents as soon as they are received. But how do you do that, exactly? Want to ramp it up a notch?

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Calendars Filing Email AT&T 100

Productivityist

APRIL 28, 2016

You want to make it easy to put files away so you stay organized. The plan is to delete files you no longer need, be intentional about the files you choose to keep, and then organize them in an intentional way. Deleting files is THE most important step. Did you give it a vague file name? It’s time to clean it up.

Filing 40

Filing Social Media Goals Resume 40

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Ready for your next career step?

Management 52

Management Payroll Fax Suppliers 52

Small Business CEO

OCTOBER 8, 2013

Have you ever waded through stacks of files only to discover what you’re looking for is in another filing cabinet? Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams.

Google Docs 40

Google Docs Fax Filing Networking 40

Practically Perfect PA

APRIL 11, 2012

I found the list in my ‘things to keep’ file the other day and thought I would share it with you all. Print documents double sided to save paper. Can you conduct a meeting via WebEx or conference call rather than travelling to meet clients. If you do have to travel can you take public transport rather than a cab?

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Doodle 2003 Equipment Travel 100

Professional Assistant Blog

FEBRUARY 12, 2008

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it.

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Stephanie LH Calahan

SEPTEMBER 10, 2011

If you schedule your appointment directly before or after my conference, I'll waive my travel fees.  Find anything you file or store in 5 seconds or less. Others in your office will be able to find anything you file in 5 seconds or less. Transform your files into a valuable, instantly-retrievable resource.

Filing 100

Filing Legal Customer Service Stress 100

Practically Perfect PA

JANUARY 10, 2017

Over time I managed to add several hotels to our Globally Approved Travel Program, which enabled all global staff to benefit from discounted rates and also obtained supplier discounts for our intranet company benefits portal. When it came to appraisal time I then had a working file to draw on. “If Nelson Mandela.

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Business Cards International Training Networking 100

Professional Assistant Blog

OCTOBER 13, 2008

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? You now can paste the particular parts of text back into your document. Do you know how to create them? You will need in a short while.

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Microsoft Word 2008 Keyboards 2007 100

Laughing all the Way to Work

MAY 6, 2008

After losing information on my computer too many times, I have learned to save my documents regularly; After putting an original document in the locked confidential storage bin and keeping the one I meant to throw out, I learned to look carefully before I dispose of documents; After booking my boss at a hotel that was clear across town from the airport (..)

Learning 100

Learning Filing Travel UPS 100

All Things Admin

JUNE 10, 2021

However, because systems are so automatic, many people don’t have them documented. So why should you document something you already know how to do? Documented systems: Allow someone else to fill in for you. Sure, you may have the perfect system for filing. Having documented systems is even better. Travel planning.

Travel 52

Travel Administrative Professionals Forms Filing 52

All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. What I’ve found over time is a lot of people don’t take the time to properly organize the documents and materials that support their career growth and development. Protect Your Admin Career.

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Cover Letter Resume Business Cards Networking 98

Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? This way, everyone will be using the exact same documents , spreadsheet , etc.

2008 100

2008 Cubicle 2007 PowerPoint 100

Eco-Office Gals

OCTOBER 23, 2012

Therefore, as we explore some cost-effective ways to greenify your business, just keep in mind that we’re providing suggestions on how to make your company more energy efficient, which is not only better for the environment, but your budget too: Travel differently.

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Google Docs Fax Credit Card Purchasing 100

The Office Professionals Place

APRIL 29, 2010

This makes it easy for minutes to be properly documented and promotes meeting order. If it is possible, send the documents as one attachment and not several (ie. If it is possible, send the documents as one attachment and not several (ie. Log Files As with most other websites, we collect and use the data contained in log files.

Agenda 100

Agenda 2010 Filing IAAP 100