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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Knowing what to keep and the location of each document is vital to easy retrieval and to maintaining compliance with government and industry regulations. Setting up employee personnel files is an important part of the recordkeeping process. Rather, understand that general personnel files serve a distinct purpose. Cover letter.

Filing 121
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IRS update: digital communication and payroll

BMT Office Administration

Mamo reviewed some initiatives, including IRIS , the IRS’ new simplified platform for filing 1099s. Information return filers filed about 300,000 to 400,000 1099s through IRIS this past winter. In July the IRS will roll out a bulk filing feature for IRIS. modernized e-file), and the data is extracted and dropped into a schema.

Payroll 52
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IRS poised to allow e-filing of Form 941-X

BMT Office Administration

What’s ahead for paperless filing You can still file on paper, if you choose. The IRS’ paperless initiative takes this one step beyond scanning payroll returns. It says by next winter’s filing season, you should be able to e-file Forms 941-X and 945-X and amended Form 940. MeF accepts files in the XML format only.

Forms 52
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IRS releases e-filing waiver guidance

BMT Office Administration

Final regulations implement the Taxpayer First Act by requiring you to e-file all your information returns—your W-2s, 1099s, 1095s, and other information returns—if you’re filing a combined total of at least 10 returns, beginning with returns filed next year. This is a new standard. Updates will be available in the same way.

Filing 52
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

While dealing with lots of paperwork doesn’t rank as most HR professionals’ favorite task, proper recordkeeping for employee personnel files is a must for any organization. In addition, if an employee is involuntarily let go, their employee file must be kept for one year following the termination date. Why is that?

Filing 52
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It’s time to review (or create) your document retention policy

BMT Office Administration

Worried that your company might not have a particular document on hand if the IRS conducted an audit? They create a document retention policy that clarifies what needs to be saved, where, and for how long. Courts and government agencies frown upon individual employees selectively keeping or tossing important documents.

Policies 105
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Stay on track with this payroll compliance checklist

BMT Office Administration

Payroll compliance is no small task. Everyone knows that executing payroll accurately and on time is important, after all everyone wants to get paid for their world. However, there is also a lot more that goes into proper payroll processing including a large number of compliance functions and concerns.

Payroll 52