Professional Assistant Blog

OCTOBER 15, 2008

Dont Have the Software? There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now. Now select Microsoft Office Document Image Writer. Home About Me Advertise Need To Create a PDF? Dont Panic!

PDF 100

PDF 2008 Cubicle PowerPoint 100

Productivity Bits

OCTOBER 20, 2010

To save on paper, some people develop a filing system through the computer, similar to the old ways, by using an office suite or another program to store documents in folders. Organize your folders by project, client, document or by any other means necessary. However, you cannot just create these files – you need to back them up.

Fax 100

Fax Filing Legal 2011 100

Tips From T. Marie

JANUARY 29, 2015

Even so, I cut back on the things that I could in order to get a business phone line, a multi-function fax/printer/copier and a couple of business books. I already had my computer, Microsoft Office software and internet connection, so for everything else I needed I looked for free alternatives. Free can cost your business reputation.

Purchasing 100

Purchasing Fax Training Budget 100

BMT Office Administration

APRIL 13, 2022

Some time clocks or time softwares also feature exporting options designed to be compatible with the major payroll providers. There are four major categories of time clocks; punch card time clocks, biometric time clocks, PIN time clocks, and time clock software or apps. Time clock apps and software. Time clock options.

Payroll 52

Payroll Budget Expenses Fax 52

Office Organization Success

NOVEMBER 3, 2014

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. I then use this folder for storing all the documents that I send and receive from my clients. All Clients: Client Tracking Spreadsheet.

Filing 100

Filing Staples Email Fax 100

Jen Lawrence

FEBRUARY 15, 2019

Paperwork – If you need to fill out forms and fax them somewhere or process documents and scan them into a digital management system, make a pile and handle all at once on a regular cadence. Group errands together and mentally map out what you need to do in common areas to reduce your time bouncing around between locations.

Social Media 58

Social Media Fax Clothes AT&T 58

Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. so that they dont get changed.

2008 100

2008 Cubicle 2007 PowerPoint 100

Stephanie LH Calahan

APRIL 1, 2010

For years I have been telling people about one of my favorite personal productivity software products -- the Paper Tiger.    We've helped slews of clients implement the software along with other productivity systems as they claimed their Office Miracle ™ ! » Announcing.The Paper Tiger Online!

Filing 100

Filing Networking Fax 2010 100

Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

The Office Professionals Place

JUNE 7, 2010

My suggestion would be to backup your documents, electronic files, spreadsheets, etc. In the event your system crashes or you get some terrible virus, you will be able to access documents and work on another computer while IT restores your data. A good practice is to perform a weekly backup of documents and files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Jen Lawrence

FEBRUARY 15, 2019

Paperwork – If you need to fill out forms and fax them somewhere or process documents and scan them into a digital management system, make a pile and handle all at once on a regular cadence. Group errands together and mentally map out what you need to do in common areas to reduce your time bouncing around between locations.

Social Media 40

Social Media Fax Clothes AT&T 40

Stephanie LH Calahan

MAY 13, 2011

We started by asking this question: What tech tools (office machine, gadget, hardware, software or online tools) could you not live without, why and where can we find it?    You will find hardware, software and cloud (internet based) solutions mentioned in this post.  A Self-Hosted Wordpress Blog. It is FREE to use!

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Professional Assistant Blog

APRIL 1, 2008

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). Then at the end, you just accept all changes to get the final document. Do you find that you are being bombarded with updates to the same files time and time again? I completely forgot about that.

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle. The copier will then scan in all of the information in the order that you want it in.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

JANUARY 11, 2008

You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Try to keep the pictures on a professional level, so obviously dont hang anything that might be lewd, harmful to others cultures or has a picture of something illegal on it.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 12, 2008

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

The Office Professionals Place

AUGUST 13, 2009

Computer Software Technology Having the basic knowledge of the todays computer technology is essential to being a top ranking soldier in any company. You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Utilize spell check and review the document for grammar errors.

IAAP 100

IAAP Filing Administrative Professionals Skills 100

The Office Professionals Place

JULY 29, 2009

These responsibilities require an individual who is proficient in computer software programs, communication skills, negotiation, time management, and organizational skills- to name a few. computer software). Look into purchasing an all-in-one fax, printer, and copier. When the computer is not in use put it in sleep mode.

Filing 100

Filing IAAP Fax Calendars 100

Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. People have to understand that each person prioritizes their work their own way. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

JANUARY 22, 2008

You can either start a Secretarial Manual in a Word document, or some people are finding using their Contact Cards in Outlook a great tool for storing information they need to know. Become an Expert Don't always rely on the IT staff for help with software issues. Educate yourself on the software programs you use.

Fax 100

Fax Interviewing Medical Mentoring 100

Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. I then use this folder for storing all the documents that I send and receive from my clients. Digital: Create Client Folders.

Filing 100

Filing Staples Fax Email 100

Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Dont know how to organize yourself and things are starting to pile up?

Filing 100

Filing 2007 2008 Cubicle 100

Professional Assistant Blog

MARCH 3, 2008

Many companies these days have specific rules against importing outside mail into their Exchange system, not only for security and confidentiality reasons, but also because of document retention issues. Posted on 3 March, 2008 12:04 PM The Professional Assistant Hi Jodith, Excellent point.

2008 100

2008 Cubicle 2007 Google Docs 100

Success

JULY 27, 2022

Once you have to go too many layers into a software tool, it’s a time and focus killer. Some web services I suggest are GoToMyPC for international access to one base hard drive, and Evernote for paperless document and image management. Using an online fax service can save you some money, says Ashley Bodi of SWK Technologies.

Basecamp 285

Basecamp Dropbox Project Management 2018 285

The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Look into purchasing an all-in-one fax, printer, and copier. This will provide insight as to how each member will be a strong asset to the team. Turn off the computer when you leave for the day.

Filing 100

Filing IAAP Fax AT&T 100

Professional Assistant Blog

MARCH 5, 2008

Thanks, Richard Posted on 5 March, 2008 10:43 AM Deb I love CTRL-Z (undo), CTRL-H (find & replace), the split screen feature in Word (it splits the screen into 2 sections so you can look at 2 different areas of the document at the same time. Especially when you are cutting and pasting in a 200 page document!!

2008 100

2008 2007 Cubicle PowerPoint 100

The Small Business Blog

JUNE 29, 2010

Benefits of Online Software for Small Business. Between open source software, relatively free telephony (Skype, Rebtel), abundant Wi-Fi hotspots, a virtual office has never been more possible, nor has outsourcing your workforce. Obviously you need a business address for post / faxes etc but is even a live receptionist necessary?

2010 100

2010 2007 2008 2009 100

The Office Professionals Place

JANUARY 5, 2010

Visit [link] for a free planning software download that will electronically organize and map your goals. Look into purchasing an all-in-one fax, printer, and copier. Write your goals down and refer back to them often; you may have to change your focus or create a new sub-goal. Proactive Change.

2010 100

2010 Filing Goals IAAP 100

The Office Professionals Place

SEPTEMBER 22, 2009

Topics include: communicating effectively, tips/tricks for MS Office software programs, business writing, etc. Microsoft Office is great for providing FREE tutorials online such as in computer software programs Excel, Word, and Powerpoint. Look into purchasing an all-in-one fax, printer, and copier.

IAAP 100

IAAP Administrative Professionals Filing 2010 100

Professional Assistant Blog

FEBRUARY 20, 2008

Your company may have a strict policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number. This is the commonest form of color blindness, but it affects only.4 4 percent of women&#.

2008 100

2008 2007 Cubicle Fax 100

Stephanie LH Calahan

DECEMBER 2, 2009

Recommended Tool: Oprius [link]  is a PC Software great for Business Professional - especially designed for network marketers, but others could use it too.  It's spiral bound (which is huge) for easy use and documentation.  Color and fun = Function!   Electronic Planner TRY IT first.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

The Office Professionals Place

FEBRUARY 24, 2010

I also have all my often used "tips and tricks" written out and updated with new software updates, my preferred vendors and those individuals I have forged strategic business partnershps with AND my list of go-to people including my IAAP and other administrative professionals gurus. Turn off the computer when you leave for the day.

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Laughing all the Way to Work

OCTOBER 11, 2009

One assistant was very good at technology and was always finding solutions to software problems. I know of three administrative assistants who have taken on the challenges of doing different types of work within their admin role and it has led to a new career.

Time Zones 100

Time Zones IAAP 2009 International 100

Professional Assistant Blog

AUGUST 30, 2007

Here are the simple steps on how to copy tables: Open your Word document that contains the table. This actually is quite easy to do. Open Powerpoint and click on File, then select New, then Blank Presentation. You will see this screen at the bottom.

PowerPoint 100

PowerPoint Google Docs Cubicle 2008 100

The Small Business Blog

NOVEMBER 10, 2007

Benefits of Online Software for Small Business. She would like to get a copy of my signature – not passport, or anything – so I’ll write her a fax, so she can deal with TNT, and she is shipping me a new copy of the OS Server out. I hold a US green card and it is actually illegal to copy that document.

2007 100

2007 2008 2009 2006 100