Professional Assistant Blog

NOVEMBER 30, 2007

Home About Me Advertise Want Confidential Documents to Stay Confidential? By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? For more information, visit www.reditag.com.

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Office Organization Success

FEBRUARY 26, 2010

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create. Physical: Create a Client Contact Sheet.

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

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The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

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The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Dewoun Hayes at worklifecoach@excite.com for more information. We never sell your personal information to third parties.

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Office Dynamics

JUNE 25, 2013

There is more stuff on office desks: computers, printers, faxes and other new technologies. We waste precious time looking for an important e-mail or document. Love the “round file!” As office dress has become more informal, so have employees’ work areas. · What can be stored in file boxes?

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Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. File or toss that pile of papers into your newly streamlined filing system. Clean up electronic files and documents.

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Stephanie LH Calahan

JUNE 8, 2011

  She was a wealth of information.   Did you know that most small businesses have at least 9 paper copies of every document because they either cannot find the original, or because the paper copy is the way that the information is distributed?    Start with something like electronic faxes. 

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Small Business CEO

OCTOBER 8, 2013

Have you ever waded through stacks of files only to discover what you’re looking for is in another filing cabinet? Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams.

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Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. For more information, visit Energy.gov and put “do it yourself energy audits” in the search field.

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The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files. Contact Ms.

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The Office Professionals Place

OCTOBER 8, 2009

File According to Sara Caputo, OfficeArrow’s Productivity Guru, 80% of what is filed is never looked at again. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. If you are reverting to electronic filing, be sure to have a backup just in case your computer crashes.

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The Office Professionals Place

MAY 31, 2010

Look at it this way, if there is a document that needs to be proofread and we don’t find the mistakes, that document is going to make a huge impact. Receivers of the document may get the wrong interpretation or the wrong impression. Dewoun Hayes at worklifecoach@excite.com for more information. Contact Ms.

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The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. For more information on these certifications, click the link [link] 2. Always proofread a document prior to sending it, good proofreading includes printing the document for review. Need a filing system?

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The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? If you want more information, let me know by posting a comment to this article. Yes, you can listen to voicemails as well.

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The Office Professionals Place

MARCH 4, 2010

In business correspondence, the Bcc, otherwise known as Blind Carbon Copy, is used when the sender wants inform someone of the dialogue, but doesn’t want others to know that the “invisible recipient&# is receiving the email. Dewoun Hayes at worklifecoach@excite.com for more information. Need a speaker/presenter? Contact Ms.

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The Office Professionals Place

JUNE 4, 2010

Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

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The Office Professionals Place

APRIL 29, 2010

Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. This makes it easy for minutes to be properly documented and promotes meeting order. If it is possible, send the documents as one attachment and not several (ie. agenda, minutes from last meeting.) Contact Ms.

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The Office Professionals Place

JULY 24, 2009

The question is if the supervisor should be informed or not. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. We never sell your personal information to third parties. Need a speaker/presenter? Contact Ms.

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The Office Professionals Place

JULY 15, 2009

This community was created as a professional development networking tool and resource to discuss topics, get answers, and information that impact todays professional. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important.

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The Office Professionals Place

JUNE 13, 2010

After copying the message, be sure that there isn’t additional or special information that needs to be added or deleted for specific individuals. Copying and pasting works for the body of the document but unfortunately, does not include an attachment. Dewoun Hayes at worklifecoach@excite.com for more information.

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Filing IAAP Fax Social Media 100

Laughing all the Way to Work

APRIL 2, 2008

In one interview, the person interviewing me said he needed his filing done on a daily basis as many people were using the files and it was important to have all the information up to date. This was mentioned a few times in the interview so I knew it was important and when I got the job I made sure to do my filing every day.

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The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on. Contact Ms.

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Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information.

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The Office Professionals Place

MAY 21, 2010

Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

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Stephanie LH Calahan

MAY 13, 2011

Wordpress is not just a software, but a platform for managing, creating and publishing information on the Internet without having any technical and programming skills. OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. It is FREE to use!

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The Office Professionals Place

APRIL 19, 2010

Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? This way, everyone will be using the exact same documents , spreadsheet , etc.

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The Office Professionals Place

AUGUST 5, 2009

Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

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Filing IAAP Fax Social Media 100

Stephanie LH Calahan

JANUARY 6, 2010

You cannot begin to market your business if you can't find the information you need, don't know who you are marketing to, and don't know where you are in your business. CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it!

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The Office Professionals Place

JULY 6, 2010

Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

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The Office Professionals Place

OCTOBER 26, 2009

Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

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The Office Professionals Place

JUNE 25, 2010

Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

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The Office Professionals Place

NOVEMBER 14, 2009

The term elevator speech is used when giving someone information about you because just as if you were in elevator, you would only have a minute to give pertinent information about yourself- the length of time you would be in an elevator. Dewoun Hayes at worklifecoach@excite.com for more information. Need a speaker/presenter?

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The Office Professionals Place

AUGUST 10, 2010

Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

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