Ian's Messy Desk

MAY 10, 2010

Lotus Notes is the groupware of choice for my employer and GTD is my system of choice for keeping organized (however poorly implemented). If you are a Lotus Notes user, this long-awaited document is for you! Thanks for visiting! The two have come together in an ebook from David Allen Company.

Ergonomics 100

Ergonomics Calendars Health 2006 100

Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. so that they dont get changed.

2008 100

2008 Cubicle 2007 PowerPoint 100

Ian's Messy Desk

JUNE 16, 2010

There are 5 key advantages to maintaining a to-do list: 1) A to-do list doesn’t forget Your brain is not the most efficient memory tool and will only trust systems that it knows works. From there you can prioritize them and tackle the important ones first.

2008 100

2008 Ergonomics Health Holidays 100

Professional Assistant Blog

APRIL 1, 2008

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). Then at the end, you just accept all changes to get the final document. Do you find that you are being bombarded with updates to the same files time and time again? I completely forgot about that.

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Laughing all the Way to Work

JANUARY 16, 2008

We have made impressive strides in that direction however with the use of e-mail, word processing, document management systems and the ability to scan documents. There is software already available to save e-mails directly into our document management systems and to put them in the correct file.

Carbon Footprint 100

Carbon Footprint Ergonomics Filing Etiquette 100

Professional Assistant Blog

JANUARY 7, 2008

Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Fax 100

Fax Phones International 2008 100

Professional Assistant Blog

AUGUST 30, 2007

Here are the simple steps on how to copy tables: Open your Word document that contains the table. This actually is quite easy to do. Open Powerpoint and click on File, then select New, then Blank Presentation. You will see this screen at the bottom. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

PowerPoint 100

PowerPoint Google Docs Cubicle 2008 100

Ian's Messy Desk

JULY 28, 2010

Add dated or calendar items to a tickler file system or a diary as soon as they arrive. The trick for any of them is to learn to use MULTIPLE TAGS so that you can find them, otherwise – for example, your searches will pull up a thousand documents with the word ‘HTML’ in them. Just a suggestion. I like that idea.

2007 100

2007 Filing 2009 AT&T 100

Ian's Messy Desk

AUGUST 25, 2010

Determine what documents you need for school registration. Tighten up current household systems. Assess what the kids have, what they need, what can be handed down and what needs to be thrown out. Then, with list in hand, hit the stores. Round up your papers. Eliminate last-minute searches. Organize your mornings.

Clothes 100

Clothes 2007 Ergonomics Calendars 100

Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle. The copier will then scan in all of the information in the order that you want it in.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

JANUARY 11, 2008

You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Try to keep the pictures on a professional level, so obviously dont hang anything that might be lewd, harmful to others cultures or has a picture of something illegal on it.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 12, 2008

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. Hopefully, you weren’t also affected by the FPL power outages.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. People have to understand that each person prioritizes their work their own way. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 15, 2008

Now select Microsoft Office Document Image Writer. There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Laughing all the Way to Work

AUGUST 10, 2010

Better for you ergonomically as well. I must admit that it helps that I learnt to use a computer on the old DOS system and shortcut keys were the only option, but even those who normally use a mouse can transition over quite easily. Ctrl + a - Selects the whole document.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Professional Assistant Blog

MARCH 5, 2008

Thanks, Richard Posted on 5 March, 2008 10:43 AM Deb I love CTRL-Z (undo), CTRL-H (find & replace), the split screen feature in Word (it splits the screen into 2 sections so you can look at 2 different areas of the document at the same time. Especially when you are cutting and pasting in a 200 page document!!

2008 100

2008 2007 Cubicle PowerPoint 100

Professional Assistant Blog

FEBRUARY 20, 2008

I would not recommend using underlining for emphasis in an electronic document as underlining a word usually means you are linking to something else. This is the commonest form of color blindness, but it affects only.4 4 percent of women&#. 4 And what about all that pretty wallpaper that is available for your background?

2008 100

2008 2007 Cubicle Fax 100