Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

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Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! Always back up your files electronically. Organize your folders by project, client, document or by any other means necessary. Back them up to an external hard drive off-site.

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Office Organization Success

NOVEMBER 24, 2014

Sign Up NOW For Free. A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Sign Up NOW For Free. Live GET CLIENTS NOW!

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Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail. Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. ” at [link].

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Stephanie LH Calahan

JANUARY 6, 2010

So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems. When setting up your filing system it's important that you design a system that fits YOUR style. Use the same system again to store and manage all your emails. CREATE a PC and file back up system.

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The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

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Office Organization Success

NOVEMBER 3, 2014

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. A couple of places where you’ll want to create individual clients folders are: In your email program.

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The Office Professionals Place

FEBRUARY 17, 2010

Wednesday, February 17, 2010 4 Ways to do a Midday Power Up It’s 3 o’clock and your sitting at your computer with heavy eyes, slow fingers, and slightly blurred vision. You are ready to curl up under the desk, grab a pillow and take a much needed nap, but wait, you are at work and your boss would not approve of such behavior!

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Stephanie LH Calahan

JUNE 8, 2011

  Change Up Your Cleaning Products.   As a part of our Earth Day pledge, we decided to green-up our cleaning.  Your office supplies can be one of the biggest areas of easy impact for greening up your office.    Start with something like electronic faxes.    Conserve Energy.

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Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. It condenses the amount of ink and toner, over time, by as much as 50 percent. Download some apps.

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Jen Lawrence

FEBRUARY 15, 2019

In addition to setting daily priorities and scheduling my to-dos , I have one more big trick up my sleeve to keep the overwhelm at a minimum. Efficiency is heightened because you aren’t constantly starting up and closing down / opening and putting away resources. Sign up for my monthly newsletter by clicking here.

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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Small Business CEO

OCTOBER 8, 2013

Surely, you must be giving up something when you make the switch, right? Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams. Document Security Is Enhanced. Paper costs money.

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Google Docs Fax Filing Networking 40

Jen Lawrence

FEBRUARY 15, 2019

In addition to setting daily priorities and scheduling my to-dos , I have one more big trick up my sleeve to keep the overwhelm at a minimum. Efficiency is heightened because you aren’t constantly starting up and closing down / opening and putting away resources. Sign up for my monthly newsletter by clicking here.

Social Media 40

Social Media Fax Clothes AT&T 40

Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Credit Card Authorization Form: you want to get paid, right?

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The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy. Look into purchasing an all-in-one fax, printer, and copier.

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Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Keep up the great work!

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Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. A couple of places where you’ll want to create individual clients folders are: In your email program.

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Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. In this case, commercial email services were affected, but the next time it could be your server at work.

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Stephanie LH Calahan

MARCH 12, 2010

| Main | Mon Motivation - 16 Failed Predictions - Limiting Your Beliefs Can Limit Your Success » 6 Areas of Your Business Life that You MUST Have Flow to Make More Money (be like Bamboo) How often do you wake up in the morning and say "ug, I don't really want to go in today"?    Why is that? . 

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Stephanie LH Calahan

MAY 13, 2011

Do You Have A Pain In Your Back-up? Everything is backed up on the web automatically. > I take pictures & videos, enabling me to 'capture the moment' > The reminder facility is fab & I also use it as my back-up alarm for those early morning meetings. I use Carbonite. I don't have to schedule anything.

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Professional Assistant Blog

JANUARY 11, 2008

Are you worried that you might put things up that are not appropriate for the office? You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. I recently had someone ask me how they should go about decorating their cubicle.

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Professional Assistant Blog

FEBRUARY 12, 2008

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. 7%), but the document size is the same. You open the e-mail and open the Microsoft Word attachment.

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Stephanie LH Calahan

FEBRUARY 25, 2011

» 6 Tips to Save You Time and Wasted Effort We are really close to wrapping up time management month!  You have access to your documents and photos no matter where you are. Email the report to the boss while you're sitting by the pool. Click to get posts as we publish Prefer less email? No problem!

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Stephanie LH Calahan

DECEMBER 23, 2009

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? "The Ph.D. of Productivity"(tm).

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Stephanie LH Calahan

NOVEMBER 8, 2013

Having VAs I can simply fax order forms to.   Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. .  For graphics, my favorite is Instaquote.

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The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Look into purchasing an all-in-one fax, printer, and copier. I remember the days when you could use Google as a search engine only.

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Professional Assistant Blog

SEPTEMBER 4, 2008

Do you have trouble using the text box feature to place anchored text where you prefer, so that it shows up in a particular area of the page? From here, click on the particular label that you want to use and click New Document. Using text boxes can be a little tricky, since there are quite a few features that it comes with.

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The Office Professionals Place

OCTOBER 8, 2009

If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. Recycle Papers Continue with the Go Green Initiative and recycle documents that are no longer necessary. In an effort to eliminate paper, you may want to scan the document, save it as a PDF, and file it in an electronic file.

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The Office Professionals Place

APRIL 29, 2010

The Minutes will bring them up to speed. This makes it easy for minutes to be properly documented and promotes meeting order. When you send the meeting announcement including conference call login information, attach the agenda and any pertinent handouts so that attendees will get a "heads up" of the meeting content.

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The Office Professionals Place

MAY 21, 2010

In order to be successful office professionals, we have to live up to that code of conduct. Look into purchasing an all-in-one fax, printer, and copier. Friday, May 21, 2010 The Office Professionals Code of Conduct In every aspect of business, there is a Code of Conduct. When the computer is not in use put it in sleep mode.

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Professional Assistant Blog

SEPTEMBER 27, 2007

Dont know how to organize yourself and things are starting to pile up? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. We actually use labels that we print up on our laser printer, instead of using a label maker.

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Stephanie LH Calahan

APRIL 1, 2010

Mac Users Will Have Easier Access for their Document Management While the desktop version of Paper Tiger could be used on a Mac, sometimes people had challenges making the Windows version work well.  Mac   If you sign up for the Beta testing, be sure to comment below and let me know. 

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The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Set reasonable deadlines and follow-up with each team member. Know the difference between follow-up and micromanaging. Look into purchasing an all-in-one fax, printer, and copier.

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The Office Professionals Place

AUGUST 10, 2010

Tuesday, August 10, 2010 Effectively Deal with Anger in the Workplace JetBlue flight attendant, Steve Slater was fed up. Look into purchasing an all-in-one fax, printer, and copier. Lets grow together! When the computer is not in use put it in sleep mode. Turn off the computer when you leave for the day.

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The Office Professionals Place

JULY 27, 2010

Everyone has different values, perceptions, and beliefs; these factors make up our personalities. Enter your email address in the ‘subscribe’ field on this page to get automatic updates from the Office Professionals Place Blog. Look into purchasing an all-in-one fax, printer, and copier. Enjoyed this article?

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The Office Professionals Place

APRIL 19, 2010

We know this is true because we see and hear on the news how traffic is backed up and travel times are astronomical. Take charge of your life, own up to your mistakes, learn from them, and grow to be a better person! Look into purchasing an all-in-one fax, printer, and copier. ，????~^^.

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