Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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Professional Assistant Blog

DECEMBER 3, 2007

Home About Me Advertise Falling Behind on Your Follow-Ups? By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? Do you want to improve the efficiency of following up with clients? It was a life saver!

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UPS 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 17, 2008

Home About Me Advertise Elevator Etiquette 101: Going Up? This, of course, can be a nightmare, since you could be walking up many flights. If you end up standing right near the buttons, people expect you to be the conductor.

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Professional Assistant Blog

OCTOBER 10, 2008

Home About Me Advertise Power Up Your PowerPoint With Templates! Post from: Administrative Assistant Tips 4comments for this post Feng Liang I stumbled upon this corporate presentation template at Cone Trees that I can actually use for my work, it wasnt cheesy types that usually come up in the search, so it thought id share :D.

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Professional Assistant Blog

FEBRUARY 11, 2008

Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? Do you get annoyed that you are always the one that has to clean up after them? Do you know of any other ways to get your staff members to clean up after themselves? Do you start wondering if they treat their own house the same way? right away. right away.

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UPS 2008 Cubicle Google Docs 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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UPS 2008 Cubicle Microsoft Outlook 100

Allwork

MARCH 25, 2024

You’ve taken it to an entirely new high, working around other people, incubation theories, mentoring theories, accelerator theories, fundings, exits, team rooms, the very start up to the very exit point overall. It actually started showing up around, I think, 2006, 2007, somewhere like that. Paradigm shifts have you seen?

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Professional Assistant Blog

NOVEMBER 19, 2007

Do they end up talking loud on the phone while you are trying to do some work? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy? Heres an article I found on this issue, which shows quite a few peoples e-mails about some of these very problems.

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Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Now put yourself in that persons shoes.

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Success

AUGUST 10, 2021

It’s tempting to throw up your hands, but when you cultivate a growth mindset you can learn to love your problems. As a solopreneur, you do this alone, and here’s what comes up: What if we create a new offer for website visitors arriving at our two most popular blog posts to capture more subscribers? 3 Types of Problems. and Australia?

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Professional Assistant Blog

OCTOBER 8, 2008

Do you feel sluggish in the mornings and would like to lift up your spirits, without having to use a caffeine boost (well, some people feel they need this and you can read a post on this as well here )? You can change this by having inspirational items around your cubicle (you can also read more on decorating your cubicle here ).

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Professional Assistant Blog

NOVEMBER 18, 2009

How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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Professional Assistant Blog

SEPTEMBER 30, 2008

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring?

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Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. I'm going to try this.

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Professional Assistant Blog

OCTOBER 29, 2008

Did your boss just decide to install it on his/her system and yours then told you, "Read the manual, were going to be using this from now on"? In one of my previous jobs, when I was working for an Investment Advisor, he gave me the installation CD-ROM and asked me to read up on how to use it. as your client relationship manager (CRM)?

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Professional Assistant Blog

JANUARY 18, 2008

When youre on a phone call, do people hover over you? If you are on a training course via your computer (WebEx) and listening in to the presenter, you want your full attention on the seminar or workshop that you are attending at your cubicle. Are you the main contact in your department?

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Professional Assistant Blog

OCTOBER 7, 2009

You actually end up thinking that you are working harder, yet you are reducing your productivity by about 30%. Thats quite a bit of work that you could be catching up on throughout your day, each and every day. Then I would open up the applications associated with the next task. Believe it or not, this can lower productivity.

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Professional Assistant Blog

OCTOBER 8, 2009

Your colleague or boss calls or comes up to you exactly 2 minutes later and asks if youve read it. You think to yourself, "What?!? Is this person crazy?!?" Has this ever happened to you? I am sure most of you are nodding your heads as you are reading this.

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Professional Assistant Blog

OCTOBER 6, 2009

Visit Travel Zoo for the most up-to-date best deals you can find on the internet. I originally wrote a post on this entitled " Travel Plans " explaining that you can use Travelocity and Expedia to find the best deals. Theres even a better site that helps you find the best deals on these and other airlines, hotels and car rental agencies.

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Productivity Bits

JUNE 17, 2010

Job requests can easily pile up in front of you if you don’t pay attention to doing them promptly. Aside from the actual work that you need to accomplish, you also have other responsibilities to look after – meetings to attend, emails to respond to, phone and in-person conversations you need to engage in, and so much others.

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Eat Your Career

APRIL 17, 2012

Because of this set up, she was constantly engaging with walk-by traffic. People didn’t hesitate to plop themselves down at her desk—even when she was on the phone or heads down working. Aside from in-person interruptions, we’re constantly bombarded with IMs, phone calls, emails and so much more. Don’t make up an excuse.

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Professional Assistant Blog

JULY 14, 2009

They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. You search around to find the best deal (check out Travel Links on the right side of this blog for some suggestions) and book what your boss needed. The time finally comes when your boss is flying out to that all important business trip.

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2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 31, 2008

Then a bunch of co-workers show up in costumes. Do you like to dress up in fancy or scary costumes for this occasion? Do you want to dress up at the office, but not sure what to wear or if you even can? You dont want to end up at work and be the only one wearing a costume. What are you dressing up as? What a sight!

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Professional Assistant Blog

AUGUST 13, 2008

Do you follow particular religious holidays, but arent showing up in your calendar? In this case, I dont have to worry about taking extra days off, since I dont really follow the religious holidays that I was brought up with, which in turn, are part of the regular holidays that come up each year.

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Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system. as you mentioned in your question.

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? There are two ways of backing up your e-mails. Are you familiar with this?

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Professional Assistant Blog

NOVEMBER 15, 2007

You can find instructions to setting up this software here and the software download page here. In the near future, Blackberries, Apple iCals and many different types of phones will be supported on this software as well. Heres a free piece of software that was recently released that can do just that.

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Professional Assistant Blog

FEBRUARY 21, 2008

By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. Home About Me Advertise Do You Have a Pen? You search your pockets and realize that you don’t have one. Has this ever happened to you?

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Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

DECEMBER 13, 2007

Home About Me Advertise 4 Easy Steps to Finding Old E-mails By The Professional Assistant on Thursday, December 13, 2007 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you have trouble sifting through hundreds or even thousands of e-mails ? If it isnt, click on it and a new toolbar will pop up.

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Professional Assistant Blog

JULY 24, 2008

When e-mails come in and you have set up your colors, you will notice that you have prioritized them by color. This will show up in red, since I know I have to get to this one first, before I can even touch any other one. Then I have my faxes set up as green. Now you have a new prioritization system set up.

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Professional Assistant Blog

SEPTEMBER 22, 2008

I am able to get a confirmation from the automated system to let me know that the reservation has been made with all of the details that I need. So next time you want to make a reservation via phone, hang it up and try OpenTable.com instead! Until next time, Take care - of your clutter!

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Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. You can easily set up a Gmail account to forward copies of all messages to other accounts for backup purposes.

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Professional Assistant Blog

JANUARY 28, 2008

Do you have a big project coming up and want to show your boss that you can handle this type of task ? Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ?

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Professional Assistant Blog

JANUARY 23, 2008

Do you already have a table set up in Microsoft Word, but dont want to copy to Microsoft Excel and back again, just to sort it? One of my colleagues came to me and asked about this very question. I wasnt sure if this was possible, but fiddled around on Google a bit and found that it is possible.

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Microsoft Word Microsoft Excel Google Docs 2008 100

Professional Assistant Blog

NOVEMBER 26, 2007

You can post up to 80 different job sites, such as Workopolis , Monster , CareerBuilder and many more, just with one submission. By The Professional Assistant on Monday, November 26, 2007 Filed Under: Job Seeking A re you worried about online identity theft online? Resume Rabbit will make all of this disappear.

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Professional Assistant Blog

SEPTEMBER 23, 2008

Whether you need help fixing up that company website, proofreading a report that your boss needs right away or even compiling reports that your boss gave you today and is asking for you to complete it yesterday. Hiring a freelancer can have great benefits.

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Professional Assistant Blog

SEPTEMBER 4, 2008

Do you have trouble using the text box feature to place anchored text where you prefer, so that it shows up in a particular area of the page? Using text boxes can be a little tricky, since there are quite a few features that it comes with. Microsoft Word has quite a lot of features, even some that I don’t know and are still exploring.

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Microsoft Word 2008 Cubicle Google Docs 100