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How long do employers keep employee records?

BMT Office Administration

A question most new HR professionals ask is, “How long do I have to hold onto these employee records once they’re no longer with the company?” Should an unhappy applicant file a discrimination claim against your organization, having job application & interview records on hand can be a lifesaver. Payroll files. Medical files.

Payroll 98
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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

While some variance may occur between companies, certain papers commonly belong in these files and some definitely do not. Think of an employee’s personnel file as a history of the individual’s employment relationship with the company. Agreements related to the use of a company car or business credit card. Exit interview.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

Besides complying with federal and state laws, keeping employee records helps you stay organized, aids decision-making, and protects your company if a terminated employee files a lawsuit. In addition, if an employee is involuntarily let go, their employee file must be kept for one year following the termination date.

Filing 52
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Employee Records: End of year review & preparing for next year

BMT Office Administration

Yet, even the most seasoned HR employees occasionally need clarification about specific recordkeeping requirements, such as how long they should hold on to personnel records after an employee leaves the company. Some companies hold on to hiring documents such as resumes, job applications, and job descriptions. Medical records.

Medical 52