Practically Perfect PA

NOVEMBER 10, 2016

On average, office workers will also be on the ‘phone for a total of two years and three months, making 158,982 calls during their entire career. So, getting organised and implementing policies or a filing system to help life in the office run a little more smoothly could be very worthwhile in the long run.

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Practically Perfect PA

OCTOBER 12, 2017

I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails. Plus, if your personal details are sold on to another mailing company you are protecting yourself from constant spam. I’ve written about my email filing system before. me is the greatest thing ever.

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Laughing all the Way to Work

APRIL 15, 2008

Think of a file as a story about what has happened from beginning to end on a matter. It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. When someone new looks through the file they will see a chronological record of incidents.

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Professional Assistant Blog

OCTOBER 9, 2008

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called?

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

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All Things Admin

FEBRUARY 27, 2024

Procedures are more than just documents; they are a roadmap for new hires, guiding them through the complexities of their new role and the company culture without constant supervision. Even if you’ve performed similar roles before, your first days and weeks at a new company were probably a bit daunting.

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Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems.

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BMT Office Administration

OCTOBER 4, 2022

Yet, the COVID-19 pandemic of 2020 threw a wrench into this tried and true system for most companies. Beyond that, droves of companies that were inexperienced with remote work were creating monitoring policies for the first time. companies either already using a hybrid approach or planning to incorporate one in the future.

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Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success | Main | Productivity and Organization Link Lineup » 10 Reminder Systems for You To Consider Do you have difficulty remembering important dates?  Great reminder system.   Access your calendar from your phone using its built-in calendar or mobile browser.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. Collectively, these skills allow a company to reach more customers and serve them more effectively while cutting costs and setting themselves apart from the competition. Let’s look at each component individually.

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Office Dynamics

APRIL 20, 2017

I also recommend SeatGuru , GateGuru , and the apps for a hotel, airline, and ground transportation companies you use the most. Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! To-Do List Apps: Long on to-dos and short on time? About Julie Perrine.

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Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. Remote workers can also access work files from any device that has an internet connection. Set Clear Expectations. Remote work is a win-win for employers and employees.

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Productivityist

SEPTEMBER 20, 2021

Unfortunately, these essential business tools can be challenging to organize, especially as your company grows and you balance work and home life. Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Systems: Web Browsers. Systems: Windows, Mac, iOS, Android.

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Professional Assistant Blog

DECEMBER 11, 2007

Home About Me Advertise Blogging Tips for Company Blogs By The Professional Assistant on Tuesday, December 11, 2007 Filed Under: Client Service , Productivity D o you blog for your company? Make sure that the person who is blogging for your company (if this is not you), has outstanding credentials. Post regularly.

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Professional Assistant Blog

JANUARY 4, 2008

Home About Me Advertise Checking Stats for Your Companys Website? By The Professional Assistant on Friday, January 04, 2008 Filed Under: Productivity A re you being asked to check your companys website stats? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Do you have software in place for it?

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Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? A small company ? Here are my top reasons for working in each type of company.

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Laughing all the Way to Work

MARCH 15, 2009

.© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

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All Things Admin

DECEMBER 18, 2020

She said, “Security doesn’t lie within a company. You cannot rely on your company or your executive to protect and advance your career; you have to do it yourself. Then work backward from there for other companies you worked for. It lies within you.”. This is so true. If you don’t have a resume, create one immediately.

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Office Dynamics

OCTOBER 17, 2013

Mobile phones have come a long way since their initial transition from the battlefield to the workplace, and other technologies have proven just as valuable. Many of these tools transition well between jobs, whether you are changing roles in your current office or moving to a new company entirely. Mobile phones are here to stay.

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Office Organization Success

APRIL 28, 2014

And I’ve since found out it only affects certain browsers like Safari and smart phone users! I contacted my hosting company, who confirmed that it looked like there were some abnormal code files on my site and they’re now in the process of cleaning it up.

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Worxbee

FEBRUARY 20, 2023

You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. A vetted executive assistant can handle the boring things, so the more significant tasks – like running a company – can remain your sole focus. We all only have 24 hours in a day.

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Administrative Professionals Stress Email Budget 52

Stephanie LH Calahan

JANUARY 3, 2011

  They do not have systems for handling their most important areas of life.    1 - Create an Action System This is the system that manages all of the papers that are on your counters and other spaces that you have out in the open and in piles because you don't want to forget to do something. 

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Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Would it also be nice for the client to call every so often to commend your company on something that they did right and went above and beyond the call of duty?

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? Then a new person comes in, taking over the work and wonders why they cant find the old file.

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Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. .” “My role has changed drastically over the years.

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Small Business CEO

SEPTEMBER 17, 2013

Smaller companies that see the CRM bandwagon disappearing off into the distance might feel like they’ve missed the boat though (and without a boat or a bandwagon, how are they going to arrive at their end goal?). Of course, it’s scalable – there are bigger systems for bigger businesses and additional features when current goals have been met.

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Eco-Office Gals

OCTOBER 22, 2012

These options are certainly quicker and less costly than managing everything through phone calls and snail mail. This clever system is meant for businesses that use multiple pieces of electronic machinery, so its use in an office setting is ideal. And one that you’ll definitely want to check out is Faronics Power Save.

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Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. SMEAD Viewables® Color Labeling System.

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Stephanie LH Calahan

DECEMBER 30, 2010

  The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.

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Stephanie LH Calahan

NOVEMBER 19, 2010

  I've tried different systems and they don't work.  "  That was one of the first things she said to me on the phone.    Sometimes your focus and attention challenges can be directly related to the systems you have (or don't have) in your life. 

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Practically Perfect PA

JUNE 19, 2012

Stapler and staples – Always always get the best stapler your company can afford and use the same brand staples as the stapler. Files – see my previous blog on my filing system. The phone should be on the desk as near to your keyboard and computer screen as possible. Recent copies of the company’s literature.

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Stephanie LH Calahan

SEPTEMBER 10, 2011

  I'll contact you via phone (no charge) and we'll talk about what your current challenges are.  Have a system in place to help you remember important follow-up at the appropriate time. Find anything you file or store in 5 seconds or less. Transform your files into a valuable, instantly-retrievable resource.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Smart Phone!!

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Professional Assistant Blog

SEPTEMBER 23, 2008

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

OCTOBER 29, 2008

(CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! Did your boss just decide to install it on his/her system and yours then told you, "Read the manual, were going to be using this from now on"? for your company, click here. Whats next?

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