Office Dynamics

AUGUST 29, 2010

My husband just brought me an article he received, E-mail Overload Costs Companies Billions in Lost Productivity. It is especially useful when working with people in different time zones – or if your manager travels frequently. E-mail, snail mail, fax, telephone, voice mail or face-to-face? First and Most Important.

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Professional Assistant Blog

OCTOBER 6, 2009

This site just saved my company a ton of money! Post from: Administrative Assistant Tips 2comments for this post deals nice site about deals thank you Posted on 30 October, 2009 5:56 PM Anonymous Thank you!

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Professional Assistant Blog

JULY 17, 2009

Would it also be nice for the client to call every so often to commend your company on something that they did right and went above and beyond the call of duty? How would you feel? Would you prefer the client to calmly and rationally give you information on their issue? Were all human and should treat each other that way.

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Professional Assistant Blog

OCTOBER 21, 2008

There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. Do you feel that you could find better buys, not just by going to the different stores such as Staples or Grand & Toy , but online as well? Since I work for a large corporation, this is my case as well.

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Professional Assistant Blog

AUGUST 21, 2008

You would think that higher paying jobs would be the first ones to go, since companies would be losing more money by keeping the executives on board. It’s interesting to see that even with these types of jobs, people can be affected quite severely. You can find Administrative jobs in your area here. What are your thoughts on this issue?

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Stephanie LH Calahan

NOVEMBER 8, 2013

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible. Having VAs I can simply fax order forms to.   Note: Mention of these products/companies does not mean that I personally endorse them.  Another life saver?

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Professional Assistant Blog

OCTOBER 27, 2008

If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc., If theres something you cant find, dont hesitate to contact me by e-mail here or click on the Submit A Question link at the top of this page. unless you specify that you would like me to.

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Professional Assistant Blog

SEPTEMBER 5, 2008

What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago? The reason I use the latter method is because our company policy is that we cant download any software that IT doesnt approve. There are two ways of backing up your e-mails.

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Professional Assistant Blog

SEPTEMBER 23, 2008

Whether you need help fixing up that company website, proofreading a report that your boss needs right away or even compiling reports that your boss gave you today and is asking for you to complete it yesterday. Hiring a freelancer can have great benefits. Truths of a Shy Writer can help you when you’re in a bind.

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Professional Assistant Blog

JULY 16, 2008

She is the largest share holder of the company, obviously. She can be very trying at times, just a very difficult person. Heres the link: www.findaseminar.com/administrative-seminars.html Also, one other thing I wanted to mention is that the company that I work at has online courses that I can take. I found your blog.

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Professional Assistant Blog

AUGUST 13, 2008

However, I did work in another company where the family was of a particular religion and they were the ones that owned the entire company. Of course, the rest of us had to follow this schedule and would have to take time off during these periods.

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Professional Assistant Blog

NOVEMBER 23, 2007

Here are 4 of the most difficult interview questions that companies will ask and ways to tackle them: Where do you see yourself in X number of years? Are you just looking for a job that can tie you over until you find that dream job?

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Professional Assistant Blog

OCTOBER 29, 2008

for your company, click here. Did your boss just decide to install it on his/her system and yours then told you, "Read the manual, were going to be using this from now on"? If you’re looking to purchase ACT! This same thing happened to me as well as one of my readers.

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Professional Assistant Blog

SEPTEMBER 9, 2008

Now picture how many people would have a negative image of your company? Following proper customer service procedures will help you build a better business relationship with your clients and make your company look brighter. They most likely will stop using your product/service, but also, they would end up telling their friends.

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Professional Assistant Blog

AUGUST 18, 2008

I understand that our society evolves over time, but the acceptance of this might be forthcoming. It would be interesting to see how many companies would allow for this type of dress code, since quite a lot of places have client visits on a regular basis. That goes for men and women.

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Professional Assistant Blog

OCTOBER 23, 2007

Many software-developing companies provide web hosting services. The affiliate program is a program that let other individuals promote a companys products for a commission fee per item sold. Here are some of the benefits for it: You can place your own customized business cards in the clear window part to use as a mailer.

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Professional Assistant Blog

DECEMBER 5, 2007

This can boost company credibility and advertise itself in a global way. Internal blogging refers to employees writing blogs that are stored on an intranet or company server. Only the employees within that company can view the information that they write. Try to keep to a niche of a topic that you are very well versed in.

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Professional Assistant Blog

JANUARY 14, 2008

Using e-mail is a great tool, especially if you are trying to cut down on company costs via international phone calls and postage fees. Sure, there are times that e-mail is appropriate, such as when you need some sort of record from a client to fulfill their product order. At least you will have proof of it.

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Professional Assistant Blog

DECEMBER 28, 2007

Many online companies provide webhosting domain but a thorough knowledge is required to purchase it. Cheapest domain name can be seen online where it can be registered at very low rates. The online backup stores online data and keep its record for security and recovery purposes. Thus blogging is becoming the norm at these cafés.

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Professional Assistant Blog

NOVEMBER 5, 2008

That makes sense, but can this system be applied to other information, like monthly bills, tax returns, staff, legal issues, normal company information? I remember going to a walk-in clinic (doctors office) for an ailment at the time. B eing able to retrieve the data is more important than an organized alphabetized file drawer.

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Professional Assistant Blog

NOVEMBER 29, 2007

Hotel managers and catering companies are also getting rave reviews about good branding quality. This is actually good for your heart and has many health benefits as well. Upscale coffee brands are becoming the norm in many offices across the world.

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Professional Assistant Blog

NOVEMBER 19, 2009

Someone needs to take over your responsibilities during that time. all over the place, there is no consistency and makes everyone look bad, especially the company. Also, if people are writing e-mails, memos, etc. One of my readers asks: The organization I work for has no administrative procedure manual.

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Professional Assistant Blog

DECEMBER 17, 2007

Intel is the first company to implement this day for its employees. By The Professional Assistant on Monday, December 17, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity W hat would you say about having a “No e-mail day?&# What would you do in place of it?

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Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

SEPTEMBER 3, 2008

Click the little number 2 shown below to collapse all of the details in between all of the companies. Once you’ve created your subtotals, follow these steps on creating only subtotal rows: Highlight everything from the headings to the grand total. Click Edit, Go To. Click Special. Click Visible cells only and click OK.

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Professional Assistant Blog

APRIL 1, 2008

" One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. This cuts down on you having to do the same job twice and saves you and the company time and money.

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Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

OCTOBER 31, 2007

There are times when people come up to me and expect things to be done right away. Apparently, everyone comes to me all at the same time. Then there are times when I am bored out of my mind and start either asking others for work or updating the company database.

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Professional Assistant Blog

DECEMBER 14, 2007

Affiliate marketing lets organizations advertise a companys products for a commission fee per item sold. There are many online companies which are providing web hosting services. The website design should always meet the theme of the company and its products. If its not the companys website, delete it.

2008 100

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Professional Assistant Blog

OCTOBER 20, 2008

You can also read my article on How to Search Within a Company Website here, if you are diong research in this area. Also, make sure to tell your colleagues about this great service to improve your department’s overall productivity. What services do you use for your research? Which one do you find most comprehensive? Whats next?

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Professional Assistant Blog

OCTOBER 10, 2008

Unfortunately, with my company, we have a standard template that we use and cant change it. At the bottom of this list, you will also find a template where you can click to get even more templates via Microsofts site. Click on the particular template that you want to use and voila! Presto change-o!

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PowerPoint UPS 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 9, 2008

You can purge the files as needed, depending on your companys situation and/or policy. R emember to create a filename for each year, so you can keep yourself organized. Also, remember to archive these files, just in case you need to go back and check who called when for what reason.

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Professional Assistant Blog

SEPTEMBER 14, 2007

This definitely saves you time and money, so that you can focus on doing whats most important to your business - making money. The downfall of outsourcing is that youre not sure if the quality of the work will be presented, since you are relying one someone or a company to do the work for you and might not be to your standards.

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Professional Assistant Blog

JANUARY 15, 2008

I went through quite a few companies before I found my dream job. Recently, I started volunteering through my workplace, since they allow us to have a certain amount of time during work hours. There is life outside of the office, but of course, you need to go to work to get your bread and butter. But that’s another story.

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Professional Assistant Blog

MARCH 3, 2008

However, before you route mail through any other service, or route mail from another service to your work e-mail, youll want to be sure that you are not violating any company security restrictions.

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Professional Assistant Blog

OCTOBER 30, 2008

I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc. It really does make the time go by faster, especially during the slow periods, which doesnt happen too often for me. I know that he doesnt like the company were working for.

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Professional Assistant Blog

MARCH 28, 2008

Last Name: Thank you for taking the time out of your busy schedule to talk to me about the Position Applied For with XXX Company. I appreciate your time and consideration in interviewing me for this position.

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Professional Assistant Blog

FEBRUARY 19, 2008

Just remember, if your company has an “open door” policy, please adhere to it. One thing that always bothered me in my last job was when I had my door closed, people would still knock and ask me questions that weren’t urgent. If it was my boss that showed up, well, that’s a different story.

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Professional Assistant Blog

SEPTEMBER 13, 2007

I have been an admin for about five-and-a-half years and have worked in a construction company, an investment firm and for a large publishing firm. I feel as if I have created a historic moment within the company, by (most likely) becoming its first male administrative assistant.

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