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3 Ways to Create a Better System for Information Management

All Things Admin

Whether it’s handling emails, documents, or projects, having a well-organized system can significantly improve productivity and streamline decision-making processes. Assign specific colors to categories in your email inbox or use tags to visually group related items together. Here are two examples of this.

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AI For Architecture: Exploring the Next Wave Of Office Design Innovation

Allwork

These tools are replacing Google searches (or for those of us who are even older, magazine clippings) to create hyper-specific reference images for design inspiration. We have become accustomed to emails and text messages being autocompleted with predictive text.

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Dealing with confidential electronic documents

Practically Perfect PA

With cloud technology, the increased use of email and other electronic forms of communication (Slack, Whatsapp, Facebook Messenger, etc. If you have been asked to email a confidential message to another member of staff – think to yourself, should I really be emailing this? b) Encrypt any attached files.

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I Tested ChatGPT in My Business for 30 Days—Here’s What Worked Well (and What Didn’t)

Success

I found a tool called NeuronWriter , where you can plug in the text of your article and get an SEO score before you publish—along with word-by-word recommendations for how to improve the article to increase your rankings in Google Search. I crafted a series of queries and cleared my entire day to mess around. And it all sounded like me!

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Today’s Admin Needs to Become a Mobile Office Pro

Office Dynamics

An added benefit is the ability to share and collaborate on files of various types with others. Microsoft’s paid version is OneDrive for Business, which contains more features for collaboration. Google Drive. A free Google app which includes a suite of productivity tools similar to Microsoft Office. Folders can be shared.

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Trello vs. Monday.com: Which platform is best for task management?

BMT Office Administration

In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. It’s a cloud-based platform that enables users to track projects and workflows, visualize data, and collaborate with teams. Overall, the Trello board is a fantastic project management and collaboration tool.

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What electronic record-keeping software best fits your needs?

BMT Office Administration

If someone within the organization needs access to a file you can easily share it within the software system rather than having to take the physical file to them or needing to scan and email it. Software systems also tend to be more secure for sharing sensitive information including employee forms with SSNs and other private data.

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