Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Office Organization Success

AUGUST 10, 2013

Today, I’d like to share with you my simple, 3-step process, for sitting down and crafting your own strategic business plan. P LAN – schedule some time in your calendar to work on your business plan. So there you have my simple 3-step process for creating your strategic business plan. No go ahead and create your own!

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C-Suite Assistants

NOVEMBER 29, 2022

When your everyday to-do list is endless and your attention is frequently diverted from key projects and higher-level decisions to tend to administrative tasks, you know it’s time to hire an Executive Assistant. As the founder of a Startup, you and your management team are covering all the bases, and are stretched to their limits.

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All Things Admin

OCTOBER 31, 2023

Being asked to learn new technology or software is always stressful. Finally, identify a personal or work project where you can begin using the Google apps. Formerly known as G Suite, the cloud-based productivity and collaboration solution is used by more than six million businesses, with more hopping on board every day.

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Office Dynamics

JULY 21, 2017

In a study done by the University of California Los Angeles, women who described their houses as cluttered, disorganized, disordered, or haphazard had daily patterns of the stress hormone cortisol that are normally associated with post-traumatic stress disorder, chronic fatigue, and early mortality. Make a Plan.

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Office Dynamics

FEBRUARY 6, 2017

Rarely do executives communicate what happened in yesterday’s meetings to their assistants or take the time to explain the scope of a project. Discuss and implement consistent processes. In last week’s Monday Motivators™, I said the magic formula for a stellar executive and assistant team is People + Processes = Success.

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Allwork

JANUARY 15, 2024

About this episode In today’s tech-driven era, redesigning work processes is key to achieving optimal efficiency. And that also feeds into social media sites that we engage in, where we’re looking at a lot of global issues happening around the world, which is also feeding into global levels of stress and impacting on economies.

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Worxbee

MAY 10, 2021

A key difference is that executive assistants tend to take a project management role, managing several moving parts and not necessarily doing all of the “doing,” but making sure others do. They’ll be examining your admin processes at the same time and figuring out any areas they could improve. You’re in a process rut.

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Jen Lawrence

NOVEMBER 16, 2020

We know there’s a better way to do things and the idea of bringing in some help is more stressful than we could have imagined. Email, Calendar, Task Management, Document Management, Password Database. CRM, Client Experience Processes, Records Management. But then it happens. We start to grow. Operational. Client Management.

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Legal Social Media Customer Service Project Management 52

Jen Lawrence

NOVEMBER 16, 2020

We know there’s a better way to do things and the idea of bringing in some help is more stressful than we could have imagined. Email, Calendar, Task Management, Document Management, Password Database. CRM, Client Experience Processes, Records Management. But then it happens. We start to grow. Operational. Client Management.

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Legal Social Media Customer Service Project Management 52

Office Dynamics

MARCH 18, 2015

This is the best advice you will ever receive on how to build a strategic partnership with your executive, manage their day, and stay on top of the volumes of tasks and projects you have to handle. Daily Calendars. It is easy to place a wrong time or wrong date on a calendar. Special Projects. Reduces stress.

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Productivity Bits

MAY 5, 2016

Break It Up When you face a large project, it can seem overwhelming. The recipe must be handled as a process, or you’ll end up with a sticky mess. Each complex project consists of several small components. You won’t stress out as much about finishing.

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Office Organization Success

APRIL 28, 2016

Do you find projects/clients are falling through the cracks? Or cannot tell at a glance if your project is on track? List all of the steps you take in a process from start to completion – these steps will form your system. Create a calendar template. Are you continually searching around looking for an email address?

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Office Organization Success

SEPTEMBER 8, 2014

Basically a client, or potential client, has access to your availability (not your calendar). As I was working with one of my clients to help her get this system set up for her strategy sessions, she emailed me to ask if she had allowed enough availability on her calendar — this is something I get asked a lot.

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Productivity Bits

MAY 26, 2016

Here are a few ways to supercharge your productivity and get everything done with minimal stress. If you know that a project is going to take more than one day to complete, it is advisable to break it up into sections that can be scheduled and assigned deadlines on your calendar. Just imagine how much more you could get done!

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Office Organization Success

NOVEMBER 19, 2015

The solution is simple … you plan it in your calendar. The first step, and most important step, is to actually schedule your time off in your calendar. Once it’s on your calendar and you can see it you’re unlikely to accidentally schedule in a client call, meeting, or other event that will encroach upon your down time.

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Worxbee

APRIL 5, 2021

It’s easy to get distracted or stressed when you’re thinking about the many other tasks waiting for you! #2. So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. The fact is, scheduling can be much more complicated than filling a gap on a calendar.

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Jen Lawrence

AUGUST 8, 2022

Your task management system could be a physical planner, digital calendar, or wall of post-it notes. Here are three things you can do during your bookending to keep your tasks up to date and your stress low: Braindump tasks that may not have made their way onto the list.

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Office Organization Success

APRIL 14, 2016

Weekly Marketing Appointment – add a weekly appointment to your calendar (30 minutes / 1 hour) where you will spend time distributing and updating your content marketing system. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

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C-Suite Assistants

AUGUST 31, 2021

One way to alleviate some of the stress is to work with an executive assistant. Some of the tasks that executive assistants can take on include: Become your right-hand gatekeeper by managing complex personal and professional calendars and scheduling internal and external meetings.

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Office Dynamics

AUGUST 19, 2013

It is no secret that you work more efficiently, are more motivated and less stressed out when your workplace is well organized. The app is focused on entering and completing to-dos; moreover, you can add, tag, and organize your to-dos into lists, projects and nested lists. There is even a name for that: Irritable Desk Syndrome.

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Office Organization Success

JUNE 1, 2013

Plan out my calendar in advance. Follow the School Calendar. I add all school vacations for the upcoming year to my calendar in early June so I know exactly when the boys are going to be off school. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

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Office Organization Success

MAY 22, 2015

But the reality of it is that it’s a lot of work to pull off: There are the speakers to schedule on your calendar. The reason is simple … they didn’t follow the proven, step-by-step process to host a successful Telesummit. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

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BMT Office Administration

JANUARY 31, 2023

Now in 2023, it’s projected that 25% of the workforce will engage in remote work in one form or another. There are many ways to go about this, including time-tracking apps, project management software, timesheets, screenshots, spreadsheets, and asking team members to track their own progress. No stress in hiring new remote workers.

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Office Organization Success

OCTOBER 27, 2016

These are the activities that you want to be thinking of building into your annual marketing calendar — maybe not every week or every month, but certainly several times throughout the year. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

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Office Organization Success

APRIL 27, 2013

Plan Projects and Activities. Spreadsheets also accept date formats and this makes them a great tool for tracking projects or planning activities. Use the cell where the date meets the activity to enter notes, To Do, or anything else relating to your project or activity. Use the AutoFilter built into Excel!

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Office Organization Success

OCTOBER 5, 2013

It’s great to set up systems and processes and have them work for you, but in order to fully automate your business you also need to know which technologies are going to work best to support you in that. It works with both Outlook and Google calendars.

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Office Dynamics

SEPTEMBER 25, 2015

They’ve been scheduled on their calendar as well. Yet there are proven benefits when executives and assistants take some time to discuss the day’s priorities, upcoming schedules, projects and more. Reduces stress for both the executive and assistant. 99% of the time these are dismissed as not important.

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Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. Some online task and project management systems are more up to speed on this kind of thing and have apps for your phone to make capturing information easy even when you’re offline.

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Office Organization Success

MAY 7, 2015

Create an editorial calendar – this is so that you can plan out in advance what topics you’ll be covering in each issue, and therefore avoid ‘blank screen/page’ syndrome. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm. FREE Online Business & Marketing Systems Checklist.

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Office Dynamics

DECEMBER 16, 2012

Today it’s the Mayan calendar that has people in an uproar! That means you and your leader have to work together to plan the weeks’ and months’ activities, projects, action steps and who is involved in what. You intentionally make time to meet and discuss everything from major projects and events to daily processes.

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Productivity Bits

SEPTEMBER 23, 2010

This could be the personal project you’ve been planning for months that couldn’t find itself close to realization or an uncompleted work wanting for some attention. Our inability to control things causes us to stress out. The open loops can become constant source of stress if not controlled. Part III – Tools.

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The Office Professionals Place

JULY 16, 2010

Enhancing your worklife will increase productivity, reduce stress, and maintain focus on job tasks. The ability to be organized allows you to focus and easily find documents and supplies you will need to complete projects. Growing in the workplace is an ongoing process. When you complete a project, give yourself a treat.

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Office Dynamics

OCTOBER 27, 2012

Stress levels are astronomical. These need to center around process and people. Process: You can have the best process in the world, and then your company grows and it no longer works. You need to constantly access your process, and then fine tune. Manage the day: block the calendar. Not enough hours.

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Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year? " 3 - Get Solid Systems in Place – Make Good Use of Routines and Processes Routines/processes are habits that support your efforts in an effortless way.    That is true of any routine or process you put into place. What are you building?

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Small Business CEO

JULY 20, 2010

Sometimes you can manually do the tasks but they often lead to added pressure and stress. Aside from the software mentioned above, managers may also need integrated calendar software that can enable them to monitor what their staff is doing at a particular date and time. You can also purchase a project planning software.

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Musings of a High-Level Executive Assistant

AUGUST 7, 2012

I was hoping that you might have insight/advice on how to create project work/better assist a C-Level exec that has never had an admin before. Since we are both somewhat green, I was hoping that you might have some suggestions to spark project work (both business and personal related projects would be helpful).

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