Make or Break Moments

AUGUST 25, 2010

Posted by Deborah Chaddock Brown on August 25, 2010 under Telephone Moments | 2 Comments to Read Often our first interaction with our customer is over the phone. My blood pressure begins to rise and I haven’t even started the process of getting my questions answered. Imagine how your customers feel?

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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Make or Break Moments

AUGUST 27, 2010

Posted by Deborah Chaddock Brown on August 27, 2010 under Customer Moments | 2 Comments to Read I am working on writing a series of articles for a customer on the importance of developing and documenting business systems. But what about the customer service process? You know what they are, right? A few months ago a prospect called.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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All Things Admin

JANUARY 30, 2024

You could accelerate the procedures development process in ways you never imagined possible! My YouTube playlist includes both, and I can quickly get into a work zone with background music supporting the process. You simply need to start the process of completing the task at hand. Most of us have timers on our smart phones.

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Allwork

JUNE 5, 2023

Recognize the need for proficient mediators and facilitators to navigate the complexities of intersecting systems in order to comprehend societal impacts. I think a lot of our paradigms and structures and processes are based in, quite Frankly, just old and outdated paradigms that were created during the Industrial Revolution, for example.

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Success

SEPTEMBER 20, 2022

Looking at your phone you find three texts that say, “Hey is this meeting happening?”. Most achievers have no trouble codifying clear goals but then let time-sucking “opportunities” creep into calendars. You’re about to put on headphones when a stranger strikes up a conversation. Find the right cocktail for you.

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Jen Lawrence

JANUARY 11, 2021

I can’t tell you how many people are shocked to hear that, as a systems expert, I still do quite a bit of work manually. Sure, your system can send out emails precisely at the right time, but does it send a super cheery message in the middle of a national crisis? Sound like a contradiction? Not if you zoom out a little.

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Jen Lawrence

JANUARY 11, 2021

I can’t tell you how many people are shocked to hear that, as a systems expert, I still do quite a bit of work manually. Sure, your system can send out emails precisely at the right time, but does it send a super cheery message in the middle of a national crisis? Sound like a contradiction? Not if you zoom out a little.

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. The two minute rule states that if a task comes up that will take you two minutes or less (a phone call, responding to an email, quick data input etc), then you should drop what you’re doing and take care of it.

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Practically Perfect PA

DECEMBER 17, 2015

Develop your system. The best way to do that is to develop a system that works for you. This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Adopt the principle of “touching everything only once”.

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Jen Lawrence

JULY 27, 2020

STEP 2: Create a task management system that works for you. There’s a natural cycle to tasks and your system should solve for each phase of the cycle: capture, organize, and prioritize. That doesn’t mean you need a separate tool for each phase, but you do need a default process for each. For phone calls/meetings?

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Productivity Bits

SEPTEMBER 4, 2010

S ince it’s a custom for GTD’ers to describe their personal implementation of the system, I feel I’m bound by the same custom and owe it to my blog readers to share with them my simplified implementation of the GTD system. Nokia E71 Smart Phone. The Office applications in the phone are really great, too.

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Ian's Messy Desk

JANUARY 27, 2012

David Allen says that your brain is not the most efficient memory tool and it will only trust systems that it knows works. That way, no matter where I am, I can write a quick note to process later. When you get home, or back to the office, you can transcribe the recorded notes into your tracking system.

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The Shrink for Entrepreneurs

JANUARY 14, 2019

And it turns out, our limbic system—sometimes known as our “Mammalian Brain”—has a lot to do with our motivation. . Focus is a front-brain process. We realized the same thing that was broken about to-do lists, was also broken when it came to calendars. . My digital calendar system works great. .

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Laughing all the Way to Work

MARCH 15, 2009

.© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

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Productivity Bits

MARCH 1, 2011

This phone is definitely an upgrade from my Nokia E71. Mobile – It’s in my BlackBerry phone, so obviously it’s mobile. Integration with Blackberry Calendar – One of the best features of myTasks is it’s integration with the BlackBerry’s built-in Calendar app. Task View in Calendar.

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Ian's Messy Desk

JULY 31, 2012

You can use a journal, a calendar, a graph or any other form that works for you. Make sure you track both your successes and failures so you can refine your systems. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Review and rework your system. Track your progress.

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

DON’T CHECK YOUR EMAIL FIRST THING IN THE MORNING I hate to admit it, but I’m guilty of this far too often: As soon as I wake up in the morning, I grab my phone, check my email, and clear out my inbox. Dozens of times throughout the day, you refresh your phone to see if you have new emails. Just remember: You’re not deleting them.

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Success

SEPTEMBER 7, 2021

What Is,” she asks readers to fold a journal page in half lengthwise and write the “what ifs”—or things that create anxiety and stress—on the left, and write the “what is”—or things that remind them of what they have already overcome, who they have served, and what their belief system says about the situation—on the right.

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Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. Use the two-minute rule to process your e-mail. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention.

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Ian's Messy Desk

JANUARY 30, 2012

You can use a journal, a calendar, a graph or any other form that works for you. Make sure you track both your successes and failures so you can refine your systems. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Review and rework your system. Track your progress.

Management 100

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Office Organization Success

DECEMBER 12, 2011

The downside to this is when I do get back to my office I have to reverse the process and I find that some of the emails I need to reference are actually in my Gmail account … so it takes me a while to get organized again. And I also have complete access to my Gmail and Calendar on my Android phone too! Warning!

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Since most of us deal with more than just a small handful of contacts on a daily basis, the question of why we need a system to handle it should be obvious. You Get Paid Back Enormously When You USE the System.

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Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless.

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Clutter Coach

JANUARY 19, 2016

I help people get back in control of their lives when circumstances have made their old systems stop working. I do have a knack for asking really basic questions to help that process along, ones that people overlook because they’re too simple. I’m considering a phone group coaching group too. * What’s your game?

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Office Dynamics

AUGUST 19, 2013

Evernote is software designed for note taking and archiving, which is available for iPhone, iPad, Android, Windows Phone, as well as for OS X and Microsoft. MindMeister is an online mind mapping software that enables you to develop a visualization of your thought processes. It works on both Microsoft and OS X systems.

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Stephanie LH Calahan

MARCH 12, 2010

.  While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!  Systems that Support Growth You see, while bamboo is known for its speedy growth (once it starts growing up) there is something below the surface that many do not know.

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Productivity Bits

SEPTEMBER 23, 2010

Part II – Systems. They can also bring chaos to your productivity system if you don’t address them when they need to be addressed. This is the reason why we need a dependable tool that will keep our sanity and productivity system glued together. File System. Follow me on t witte r. Introduction.

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Stephanie LH Calahan

DECEMBER 30, 2010

  Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. There are some that think that one system should work for everyone.    Understanding your style and developing systems that fit with who you are sets you up for success. . 

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BMT Office Administration

JANUARY 31, 2023

Another reason to implement employee monitoring tools is to ensure that your employees aren’t using company equipment for personal use (think company phones, tablets, laptops, printers, etc.). However, there’s a difference between trust and having no system for accountability. Frees up office space.

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Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. .” “My role has changed drastically over the years. I’ve had one 2.5%

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Loosely Speaking

DECEMBER 22, 2009

[link] Effectively Conduct Your Complimentary Consultations & Overcome Objections presented by Patty Benton of The Marketing Train System Coaching Program. Do you struggle when you get a potential client on the phone, knowing how to keep control of the conversation, and turn them from potential into paying?

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Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   When we explored her process we found what I see a number of people experience.    I've tried my phone and outlook, but I find that I don't even look at those lists. 

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Stephanie LH Calahan

NOVEMBER 14, 2012

Don’t be fooled by the calendar. The more detailed you are in this part of the process, the more clear you can identify what you want for your business and your life, the better the chances are that you will achieve it. Consider moving out of “busy” and moving into productive – your life and business will thank you for it.

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Stephanie LH Calahan

JANUARY 3, 2011

  They do not have systems for handling their most important areas of life.    1 - Create an Action System This is the system that manages all of the papers that are on your counters and other spaces that you have out in the open and in piles because you don't want to forget to do something. 

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Stephanie LH Calahan

MARCH 25, 2011

The most effective networkers have a system to manage/organize business cards and their contacts.    Some systems are physical and others are electronic, but the important part is that there is a system.  Add them to your contact management system. Great system that works!   :-).

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