Success

MARCH 28, 2024

If you’re wondering how to ask someone to be your mentor, ask them in person if they live locally, or ask via email or phone if they live a significant distance away from you. Finding the right candidate may take several attempts, so stay optimistic about the process and keep looking. Try not to take rejection personally.

Mentoring 100

Mentoring Goals Calendars Learning 100

Worxbee

FEBRUARY 28, 2022

EAs will often have random projects that require them to collaborate with other departments - it’s essential to maintain those human connections. From task apps to full-blown project management tools, the software has never been easier for task management. Trello - Trello is a kanban (cards) style of project management tool.

Calendars 122

Calendars Project Management Networking Email 122

Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. I’ve spoken with several assistants that have voiced frustration at the standard process.

Goals 202

Goals Stress Filing Email 202

LEADERASSISTANT.COM

MARCH 28, 2024

This resource is intended to equip you with the knowledge and tools to streamline the hiring process, ensuring a successful addition to your team. Traditionally, executive assistants were seen as secretarial staff, making copies and answering phone calls. Encourage candidates to apply by providing a straightforward application process.

Interviewing 52

Interviewing Cover Letter Skills Resume 52

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Success

JANUARY 7, 2023

The more detailed my calendar, the more prepared and focused I am. I often find myself pulled in too many directions, reacting to phone calls, email and other stuff that pops up. There is a process you can follow to acquire it as a skill: Become aware of the need to improve your focusing skills. It’s part of the process.

Skills 246

Skills Stress 2019 2017 246

Worxbee

OCTOBER 17, 2022

Day-to-day busywork hinders the creative process of big-picture thinking. It gives you more time in your day An Executive Assistant can lighten your calendar by handling the minor (yet significant) things on your to-do list. But with an executive assistant, you’ll be able to tackle large projects through collaboration.

Stress 52

Stress Training Budget Calendars 52

Productivity Bits

MARCH 1, 2011

This phone is definitely an upgrade from my Nokia E71. Mobile – It’s in my BlackBerry phone, so obviously it’s mobile. Integration with Blackberry Calendar – One of the best features of myTasks is it’s integration with the BlackBerry’s built-in Calendar app. MyTasks is a solid GTD tool.

Calendars 100

Calendars 2011 Phones Copyright 100

Ideas.Ted

OCTOBER 5, 2021

And collaboration overload isn’t just about the meetings that fill up our calendars — it’s also the endless emails, Slacks, reports and work that every new project generates. Establish this early on, at the beginning of a project or when you join a new group. Trigger #6: Fear of losing control of a project.

Collaborate 108

Collaborate Email Calendars 2021 108

Andrea Kalli

AUGUST 31, 2010

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan.

Phones 100

Phones Social Media Microsoft Outlook Verizon 100

Ian's Messy Desk

OCTOBER 7, 2013

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Garbage/recycling bags or box for shredding.

Calendars 100

Calendars Filing Phones UPS 100

Productivity Bits

MARCH 17, 2016

Collaborate More Efficiently Before the cloud, working with other employees on a project could require countless emails and phone calls. These days, everyone has the same access to the information they need to work on a given project. The only way to work from home was to spend precious time on the phone or firing off emails.

Phones 100

Phones Collaborate Email Calendars 100

Office Dynamics

FEBRUARY 1, 2017

As a center of influence, everything should flow through you—calendar appointments, meeting information, phone calls, projects and more. You are a conduit for collecting information, processing it, and sending it back out in the appropriate fashion. Well, for most assistants, it means taking on more.

Administrative Professionals 100

Administrative Professionals Calendars Learning Phones 100

Tips From T. Marie

FEBRUARY 14, 2018

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. If you’ve ever been through the process, it includes a lot of emailing. Like how I can connect Paper to my Office 365 calendar. Dropbox just changed my mind.

Dropbox 100

Dropbox Google Docs Filing Collaborate 100

Office Dynamics

JANUARY 30, 2017

I just finished a powerful 3-day executive and assistant coaching project with a large financial firm in Minneapolis. Today, let’s focus on my magic formula: People + Processes = Success! I mean talking in person whether at the office, on the phone, or via Skype or Facetime. Just think about it…. Consistency is the key word.

Calendars 100

Calendars 2017 Administrative Professionals Phones 100

Productivity Bits

MAY 5, 2016

Phone calls. Break It Up When you face a large project, it can seem overwhelming. The recipe must be handled as a process, or you’ll end up with a sticky mess. Each complex project consists of several small components. Assignments. You’ll get there.

Stress 100

Stress Calendars Twitter Google 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office management qualifications are useful for many reasons.

Management 52

Management Payroll Fax Suppliers 52

Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. The two minute rule states that if a task comes up that will take you two minutes or less (a phone call, responding to an email, quick data input etc), then you should drop what you’re doing and take care of it.

Calendars 52

Calendars Time Zones Email Management 52

Productivity Bits

SEPTEMBER 4, 2010

Let me make it clear, though, that this is in no way close to the real GTD system that includes a lot of other stuff and processes. Nokia E71 Smart Phone. I use my Nokia E71 smart phone to handle not only calls but also my digital notes and calendar items. The Office applications in the phone are really great, too.

Calendars 100

Calendars Phones PDF PowerPoint 100

Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. But now, I’m back to paper (sort of). Always at your fingertips.

Management 100

Management Basecamp Calendars Phones 100

Jen Lawrence

JANUARY 11, 2021

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? To keep everything in check, factor in an approval process into your work streams. Also, as suggested above, keep tabs on what’s automated so you can update or pause as needed.

Project Management 52

Project Management Calendars Travel Phones 52

Jen Lawrence

JANUARY 11, 2021

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? To keep everything in check, factor in an approval process into your work streams. Also, as suggested above, keep tabs on what’s automated so you can update or pause as needed.

Project Management 52

Project Management Calendars Travel Phones 52

Office Dynamics

AUGUST 19, 2013

Evernote is software designed for note taking and archiving, which is available for iPhone, iPad, Android, Windows Phone, as well as for OS X and Microsoft. The app is focused on entering and completing to-dos; moreover, you can add, tag, and organize your to-dos into lists, projects and nested lists. MindMeister. Thoughtback.

Project Management 100

Project Management Collaborate Health Calendars 100

Jen Lawrence

JULY 27, 2020

That doesn’t mean you need a separate tool for each phase, but you do need a default process for each. For phone calls/meetings? To ensure you build effective productivity habits, set aside the time and energy to complete tasks by scheduling the work into your calendar. What hobbies do you want to fit into your schedule?

Calendars 52

Calendars Lifestyle Project Management Management 52

Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data.

Calendars 100

Calendars Ergonomics Filing Health 100

Ian's Messy Desk

JULY 31, 2012

Work with specific times; whether it’s a deadline for a one-off project or regular times for on-going behaviour. You can use a journal, a calendar, a graph or any other form that works for you. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Track your progress. Write it down.

Goals 100

Goals Management Agenda Calendars 100

Clutter Coach

JUNE 29, 2013

You’ll learn important, basic concepts that you can use for any organizing project. You’ll feel calm and in control even if your project isn’t finished because now you know how to finish it. I offer free clutter coaching in person if you’re in my area and over the phone (video calls are available!) if you’re not.

UPS 100

UPS Lifestyle Phones Email 100

Ian's Messy Desk

JANUARY 30, 2012

Work with specific times; whether it’s a deadline for a one-off project or regular times for on-going behaviour. You can use a journal, a calendar, a graph or any other form that works for you. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Track your progress. Write it down.

Management 100

Management Goals Agenda Calendars 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Office Dynamics

SEPTEMBER 25, 2015

They’ve been scheduled on their calendar as well. Yet there are proven benefits when executives and assistants take some time to discuss the day’s priorities, upcoming schedules, projects and more. To help make the process easier, consider starting slow with a meeting one morning a week.

Time Zones 100

Time Zones Calendars Stress Phones 100

Men With Pens

DECEMBER 10, 2009

And it’s sweet because now I get to discuss my ultimate, favorite topic: T, for Time-based, which has a great deal to do with project management. And project management is what I do best. So, let’s start with what a project is. In other words, a project is fully time-based. They aren’t projects.

Project Management 40

Project Management Management 2009 AT&T 40

BMT Office Administration

JANUARY 31, 2023

Now in 2023, it’s projected that 25% of the workforce will engage in remote work in one form or another. There are many ways to go about this, including time-tracking apps, project management software, timesheets, screenshots, spreadsheets, and asking team members to track their own progress. Frees up office space.

Payroll 52

Payroll Project Management Email 2020 52

Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos.

Finance 100

Finance Salary Filing Project Management 100

Stephanie LH Calahan

NOVEMBER 14, 2012

We’re just not sure where to put our priorities , so we bounce from guru to guru partially implementing the latest fad project or bright shiny object. Don’t be fooled by the calendar. Sometimes overwhelm or over commitment is a misguided attempt to grow our business. Maybe we don’t know what we want or we are unhappy with where we are.

Social Media 100

Social Media Calendars Agenda Twitter 100

Productivity Bits

SEPTEMBER 23, 2010

This could be the personal project you’ve been planning for months that couldn’t find itself close to realization or an uncompleted work wanting for some attention. You don’t just pick up your tool haphazardly but you go through that decision-making process. The 2 phone clients can sync to the Windows version.

Agenda 100

Agenda AT&T Calendars Stress 100

Office Dynamics

OCTOBER 27, 2012

Your manager read emails, texts, and took phone calls between those times and the situation may have unfolded completely differently, requiring you to have new priorities this morning. These need to center around process and people. Process: You can have the best process in the world, and then your company grows and it no longer works.

Travel 100

Travel Email Management Calendars 100

Productivityist

JANUARY 16, 2017

He is the author of Conquering the Calendar and Getting More Done and it’s available for a free download today. You fill up your coffee cup, sit down in your chair, and start working on the project. But how do we instead maintain focus when it comes to a new creative project? You know the drill. The Primer of Focus.

Calendars 46

Calendars Learning Training Skills 46