Stephanie LH Calahan

DECEMBER 2, 2009

Productive & Organized Home Contribute to P&O! Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    Pros of Planning Tool: Very organized product. Very well laid out.

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LEADERASSISTANT.COM

MARCH 28, 2024

This resource is intended to equip you with the knowledge and tools to streamline the hiring process, ensuring a successful addition to your team. Traditionally, executive assistants were seen as secretarial staff, making copies and answering phone calls. Encourage candidates to apply by providing a straightforward application process.

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Office Dynamics

AUGUST 19, 2013

It is no secret that you work more efficiently, are more motivated and less stressed out when your workplace is well organized. Evernote is software designed for note taking and archiving, which is available for iPhone, iPad, Android, Windows Phone, as well as for OS X and Microsoft. You can also include file attachments. MindMeister.

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Success

MARCH 28, 2024

If you don’t have specific people in mind, then check local professional networking groups or organizations that help match people with mentors. If you’re wondering how to ask someone to be your mentor, ask them in person if they live locally, or ask via email or phone if they live a significant distance away from you. Define success.

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Success

JANUARY 7, 2023

Get organized. The more detailed my calendar, the more prepared and focused I am. The more detailed my calendar, the more prepared and focused I am. I often find myself pulled in too many directions, reacting to phone calls, email and other stuff that pops up. It’s part of the process. Whom do I contact and why?

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Ian's Messy Desk

OCTOBER 7, 2013

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc. Boxes or storage containers to use for sorting.

Calendars 100

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Allwork

JUNE 5, 2023

By blending psychology, anthropology, and sociology, Angela has been transforming workplace cultures for the past 15 years, impacting the experiences of over half a million employees at organizations like Walgreens, Beam, Centauri, and Rotary International. Frank Cottle [00:02:49] Centauri, meaning the liquor distribution company?

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Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.   There are different organization styles too. 

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Jen Lawrence

JULY 27, 2020

Within each of us, lies natural instincts related to our work styles, including how we organize information, visualize outcomes, and build solutions. There’s a natural cycle to tasks and your system should solve for each phase of the cycle: capture, organize, and prioritize. For phone calls/meetings?

Calendars 52

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Ian's Messy Desk

JANUARY 26, 2012

If yours is an organization that encourages less-formal communication, you may find people dropping by to discuss anything from last night’s big game to next week’s big presentation. Unproductive meetings – Peter Drucker said, “Meetings are a symptom of bad organization. Use the two-minute rule to process your e-mail.

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Success

SEPTEMBER 7, 2021

Turning down an attractive and timely opportunity with Harvey’s organization is one of many times throughout the years that she has stood her ground against the odds. In 2014, while in the process of launching her second book, Washington revisited the Steve Harvey organization—this time as a guest on his radio show.

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Stephanie LH Calahan

MARCH 25, 2011

  But, how do you make sure to organize all of those business cards so that you CAN do the right FOLLOW UP? The most effective networkers have a system to manage/organize business cards and their contacts.  Thanks to Sharon Lowenheim of Organizing Goddess, Inc.   :-). Add them to your contact management system.

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Office Dynamics

FEBRUARY 1, 2017

High-quality assistants can be a distinct competitive advantage for executives and the organizations they serve. As a center of influence, everything should flow through you—calendar appointments, meeting information, phone calls, projects and more. Well, for most assistants, it means taking on more.

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Office Dynamics

APRIL 28, 2016

The last piece of the planning puzzle is organizing ground transportation. Try to find rental companies that have in-terminal counters to make the process as quick and easy as possible. Be sure to import all of their travel plans to their preferred calendar. Local Transportation. Last, but not least, is the meeting information.

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Office Dynamics

JANUARY 30, 2017

Today, let’s focus on my magic formula: People + Processes = Success! For an executive and assistant to work in tandem, they need the “people” side of the relationship and they have to have the absolute best processes and use those processes consistently. Discuss the day’s calendar but not just who or what is on the calendar.

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Ideas.Ted

OCTOBER 5, 2021

That’s what Rob Cross has realized after studying high (and low) performers at effective organizations for more than 20 years. And collaboration overload isn’t just about the meetings that fill up our calendars — it’s also the endless emails, Slacks, reports and work that every new project generates.

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Jen Lawrence

JANUARY 11, 2021

Good automation can look like filters/rules in your inbox to organize messages, templated text that provides a solid starting point for responding to messages, and checklists for workflows. Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available?

Project Management 52

Project Management Calendars Travel Phones 52

Jen Lawrence

JANUARY 11, 2021

Good automation can look like filters/rules in your inbox to organize messages, templated text that provides a solid starting point for responding to messages, and checklists for workflows. Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available?

Project Management 52

Project Management Calendars Travel Phones 52

Productivity Bits

MARCH 1, 2011

This phone is definitely an upgrade from my Nokia E71. Mobile – It’s in my BlackBerry phone, so obviously it’s mobile. Integration with Blackberry Calendar – One of the best features of myTasks is it’s integration with the BlackBerry’s built-in Calendar app. MyTasks is a solid GTD tool.

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. The two minute rule states that if a task comes up that will take you two minutes or less (a phone call, responding to an email, quick data input etc), then you should drop what you’re doing and take care of it.

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Clutter Coach

JUNE 29, 2013

Republished by Blog Post Promoter So, you want to get organized but you’re not quite ready to hire an organizer. This ecourse, Seven Steps to Successful Organizing, may be just the thing. You’ll learn important, basic concepts that you can use for any organizing project. Why get organized?

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Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc. Boxes or storage containers to use for sorting.

Calendars 100

Calendars Ergonomics Filing Health 100

Get Organized!

AUGUST 25, 2009

Organizing Tips | Organizing Products | Organizing Services Tuesday, August 25, 2009 Get Organized: 3 Tips for Organizing Kids It’s that time of year. But before you start daydreaming about your hard-earned respite, lets get organized. Here are 3 tips to making organizing a family affair. (1)

2009 40

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Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. I like pretty organizers and stickers and notepads.

Management 100

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Office Organization Success

DECEMBER 12, 2011

The downside to this is when I do get back to my office I have to reverse the process and I find that some of the emails I need to reference are actually in my Gmail account … so it takes me a while to get organized again. And I also have complete access to my Gmail and Calendar on my Android phone too!

Email 100

Email Management Travel Calendars 100

Stephanie LH Calahan

NOVEMBER 30, 2009

Productive & Organized Home Contribute to P&O! Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   When we explored her process we found what I see a number of people experience.  Archive Network with Steph Is This You?

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

DON’T CHECK YOUR EMAIL FIRST THING IN THE MORNING I hate to admit it, but I’m guilty of this far too often: As soon as I wake up in the morning, I grab my phone, check my email, and clear out my inbox. Dozens of times throughout the day, you refresh your phone to see if you have new emails. Just remember: You’re not deleting them.

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Stephanie LH Calahan

OCTOBER 9, 2012

.  She tells me, "Between face-to-face networking, social networking, clients, prospects and people downloading stuff from my website it is tough for me to keep all of my out reach organized!"   Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do!

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Men With Pens

APRIL 8, 2010

Please welcome today’s guest poster, James Adams, and his collection of apps to organize thoughts. (We Regardless if you are a freelance writer, a business executive, a graphic artist or if you are working a part-time job, you surely could use a bit of help in organizing your thoughts so that your days run more smoothly.

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Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.              Dawn McCloskey Ultra Organized, LLC. Microsoft's OneNote is my go-to organizing tool for anything that I do online.I           Janet Barclay Organized Assistant.

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Stephanie LH Calahan

NOVEMBER 2, 2011

  At my child's school, at other organizations that I volunteer for, my professional organizations and so on.  For example, I actually have time blocked off on my calendar every week for reading - both for knowledge and for fun.  I get asked to do stuff all the time.      Closing.

Calendars 100

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Success

APRIL 25, 2024

I have a calendar full of the total time I’ve moved each month on my desk. After so many other logs and accountability processes failed, this method succeeded. Utilize phone calls for connection and to get stuff done Make a phone call? Phone calls from nurses increase survival rates in patients after discharge.

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Office Organization Success

FEBRUARY 16, 2013

>> Strategy sessions (on your calendar every week). >> >> Follow-up processes for converting a potential client into a paying client. This is your 5-day, step-by-step, guide to creating a clear and easy process for converting potential clients into paying clients. Step 4: PREP for Your Strategy Sessions.

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Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Quick fix: Pretty obvious here: Use your organization's internal phone book’s Employee Search tool to verify names and ensure that you have the right person in mind.

Etiquette 100

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Office Dynamics

OCTOBER 27, 2012

Your manager read emails, texts, and took phone calls between those times and the situation may have unfolded completely differently, requiring you to have new priorities this morning. These need to center around process and people. Process: You can have the best process in the world, and then your company grows and it no longer works.

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Laughing all the Way to Work

JULY 30, 2008

As a secretary I typed letters, answered the phone and did the filing. An executive assistant does this and more, including taking minutes and organizing board meetings. In the past the Administrative Assistant was the face and voice of the organization to anyone who called or visited the office. Are we ready?

Assertiveness 100

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Ian's Messy Desk

OCTOBER 20, 2010

The encoding stage refers to the process of putting information into memory. Think you can successfully study the details of a report while talking on the phone and reading your horoscope? So hang up the phone, find a quiet place and focus. Stay organized. The retrieval stage refers to recovering information from memory.

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