Office Dynamics

SEPTEMBER 5, 2018

They feel they have been managing calendars or planning meetings forever so why pay attention. For 28 years, I have been teaching assistants to pay attention to the fundamentals such as meeting planning, travel planning, calendar maintenance, organizational skills, follow-up systems, time management, and communications.

Calendars 223

Calendars 2018 Negotiating Skills 223

Worxbee

MAY 18, 2023

As a savvy and forward-thinking business owner, it is crucial to equip yourself with the top virtual leadership skills necessary to successfully manage teams from a distance. We will delve into the seven essential virtual leadership skills that every manager should cultivate to thrive in the virtual work environment.

Skills 52

Skills Management Administrative Professionals Goals 52

Jen Lawrence

DECEMBER 5, 2023

In the fall of 2022, Harvard Business Review published the results of a case study done with the task-management company Asana. The method: clear the calendar. I ran my own experiment of resetting my work in three areas: my task list, calendar, and workflows. Next up came the reminders and holds on my calendar.

Calendars 52

Calendars Stress 2022 Goals 52

Worxbee

MAY 17, 2021

Process management tools. Executive assistants are masters of process management and that requires some quality tools to keep track! Your processes, standard operating procedures and policies should be clearly documented and accessible to those who need to use them. Process documentation tools.

Google Docs 78

Google Docs Basecamp Calendars Doodle 78

Worxbee

FEBRUARY 28, 2022

EAs will often have random projects that require them to collaborate with other departments - it’s essential to maintain those human connections. A Reliable System for Tracking Tasks We’re not going to suggest one “right” system for how you manage tasks. Trello - Trello is a kanban (cards) style of project management tool.

Calendars 122

Calendars Project Management Networking Email 122

Page Personnel

AUGUST 26, 2022

What does it take to be a successful office manager? simonewu 24/01/2023 Office managers are responsible for making sure everything runs smoothly in the office. Office managers are responsible for keeping businesses running smoothly. Office managers should know how to manage their time effectively on a daily basis.

Management 52

Management Payroll Fax Suppliers 52

LEADERASSISTANT.COM

MARCH 28, 2024

This resource is intended to equip you with the knowledge and tools to streamline the hiring process, ensuring a successful addition to your team. Today’s EAs are strategic partners who manage projects, make travel arrangements, and participate in high-level decision-making processes.

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Interviewing Cover Letter Skills Resume 52

Worxbee

FEBRUARY 14, 2022

For example, someone who has previously held a project manager role but opted for a career change to executive assistant may have a head start for a senior role. Longevity within the same company is often valued because the executive assistant knows it inside out and has efficient processes and procedures down pat.

Salary 124

Salary Project Management Skills Budget 124

Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. I’ve spoken with several assistants that have voiced frustration at the standard process.

Goals 202

Goals Stress Filing Email 202

Eat Your Career

SEPTEMBER 5, 2018

This is a guest post contributed by Eleanor Whitney, editor of All Hands , a publication about life at work from Managed by Q. However, the planning process can be hard. Put dates from your timeline in your calendar and use a project management tool like Trello to keep all dates and information about your event in one place.

Stress 160

Stress Holidays Calendars Goals 160

Men With Pens

DECEMBER 10, 2009

And it’s sweet because now I get to discuss my ultimate, favorite topic: T, for Time-based, which has a great deal to do with project management. And project management is what I do best. If it has a start date and an end date, it is a project. And it needs to be managed properly to turn out well.

Project Management 40

Project Management Management 2009 AT&T 40

BMT Office Administration

NOVEMBER 15, 2022

Are you tired of trying to keep track of projects via Excel spreadsheets and Gmail? If so, it’s time to introduce yourself to the ever-growing world of cloud-based project management software. With the right app, you can keep track of everything related to your project in one convenient location. Task management.

Project Management 64

Project Management Management Collaborate Google Docs 64

Worxbee

MAY 10, 2021

A key difference is that executive assistants tend to take a project management role, managing several moving parts and not necessarily doing all of the “doing,” but making sure others do. In contrast, virtual assistants are task managers. You’re in a process rut. They follow a set list of tasks in a day.

Calendars 78

Calendars Email Goals Environment 78

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Worxbee

MAY 3, 2021

Calendar management, email taming, and process design and management are our top three tasks, but executive assistants can do more. An EA might be kept very busy with calendars and emails for two executives, leaving little time for other tasks. How will workloads be managed? Strong networking skills.

Calendars 75

Calendars Skills Networking Project Management 75

All Things Admin

JUNE 23, 2021

Every office needs different systems to run smoothly, but most administrative professionals will require most or all of the systems in this core group: Time and task management. Project management. Review calendars and compile date and time options. Look for logical breaks in the process. Travel planning.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Jen Lawrence

NOVEMBER 16, 2020

Email, Calendar, Task Management, Document Management, Password Database. Client Management. CRM, Client Experience Processes, Records Management. The Essential Procedures Trello Template gives you a framework, tips, and resources for documenting all of your important processes and procedures.

Legal 52

Legal Social Media Customer Service Project Management 52

Jen Lawrence

NOVEMBER 16, 2020

Email, Calendar, Task Management, Document Management, Password Database. Client Management. CRM, Client Experience Processes, Records Management. The Essential Procedures Trello Template gives you a framework, tips, and resources for documenting all of your important processes and procedures.

Legal 52

Legal Social Media Customer Service Project Management 52

Karen Vivarelli

OCTOBER 1, 2022

2⃣ Set up your project platforms with workflow templates. Having a workflow process when working with clients is important because not only does it keep you organized but it keeps the client up-to-date with what you’re working on. 4⃣ Time block your calendar. Not sure how this works?

Email 52

Email Project Management Calendars International 52

Tips From T. Marie

FEBRUARY 14, 2018

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. If you’ve ever been through the process, it includes a lot of emailing. Like how I can connect Paper to my Office 365 calendar. Dropbox just changed my mind.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. But now, I’m back to paper (sort of). Extra steps.

Management 100

Management Basecamp Calendars Phones 100

Office Dynamics

FEBRUARY 6, 2017

Discuss and implement consistent processes. In last week’s Monday Motivators™, I said the magic formula for a stellar executive and assistant team is People + Processes = Success. An executive and assistant will be much more productive when they have proven processes in place and consistently use them.

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2017 Administrative Professionals Travel Project Management 100

Jen Lawrence

JULY 27, 2020

These 5 steps will help you strip your productivity habits down to the basics and rebuild so that no matter what comes your way, you can manage all the things without losing your mind. STEP 2: Create a task management system that works for you. Again, use whatever process and tool you’d like. Get started here.

Calendars 52

Calendars Lifestyle Project Management Management 52

Office Dynamics

AUGUST 19, 2013

MindMeister is an online mind mapping software that enables you to develop a visualization of your thought processes. Rule is a web-based project management and cloud collaboration tool. Fortunately, there are many incredibly helpful online tools available that can effectively streamline your office work. MindMeister.

Project Management 100

Project Management Collaborate Health Calendars 100

Step It Up VA Coaching

JUNE 25, 2015

There are so many ways you can keep your name and face in front of your prospects, and the follow up process should absolutely be part of your overall marketing plan. Mark your calendar to follow up with a brief email no more than one week following your meeting. Here are a few ideas to try after you send the thank you note –.

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Networking UPS Calendars Email 100

Productivity Bits

AUGUST 5, 2010

The Next-Action Lists, along with the calendar, are at the heart of daily action-management organization. If you think about it, the tasks you do are really parts of particular projects. Managing your tasks under these two elements become easy with the use of the online tool called Simple GTD. Follow me on t witte r.

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Management AT&T 2011 Project Management 100

C-Suite Assistants

AUGUST 31, 2021

Startups are all about keeping up this momentum and energy, putting systems in place to manage rapid growth and a lot of hard work and innovation. Without the right support, it can be incredibly difficult to manage all these contending responsibilities and still focus on your business goals.

Social Media 52

Social Media Skills Environment Calendars 52

Jen Lawrence

AUGUST 8, 2022

Simply put, bookending means you check in with your task management systems at the beginning and end of your day. Your task management system could be a physical planner, digital calendar, or wall of post-it notes. In the market for a task management system that truly is one tool to replace them all? Try ClickUp!

Negotiating 52

Negotiating Calendars Stress Management 52

Jen Lawrence

JANUARY 11, 2021

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? To keep everything in check, factor in an approval process into your work streams. Also, as suggested above, keep tabs on what’s automated so you can update or pause as needed.

Project Management 52

Project Management Calendars Travel Phones 52

Jen Lawrence

JANUARY 11, 2021

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? To keep everything in check, factor in an approval process into your work streams. Also, as suggested above, keep tabs on what’s automated so you can update or pause as needed.

Project Management 52

Project Management Calendars Travel Phones 52

BMT Office Administration

JANUARY 31, 2023

Now in 2023, it’s projected that 25% of the workforce will engage in remote work in one form or another. While that’s great news for employees who enjoy the increased flexibility of working from home, it poses a significant challenge for managers. You likely spend quite a bit of time monitoring & managing your employees.

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Payroll Project Management Email 2020 52

Productivityist

JANUARY 29, 2015

Project Management tools can be unwieldy beasts, that’s for sure. I mean, managing a project is supposed to be complicated, isn’t it? Some people, myself included, find themselves being far more productive when they can visualise their tasks, collaborators and current position within a project.

Project Management 40

Project Management Dropbox Keyboards Google 40

C-Suite Assistants

JULY 26, 2021

Keeping track of meetings, reports, new business, and existing management tasks can be incredibly draining and lower your overall productivity. And as more companies move towards fully remote or flexible working, a virtual assistant can fit in seamlessly and essentially become your right-hand person in managing your day-to-day.

Time Zones 52

Time Zones Social Media Calendars Expenses 52

Step It Up VA Coaching

MARCH 14, 2013

There are so many ways you can keep your name and face in front of your prospects, and the follow up process should absolutely be part of your overall marketing plan. Mark your calendar to follow up with a brief email no more than one week following your meeting. Here are a few ideas to try after you send the thank you note –.

Networking 100

Networking UPS Calendars Email 100

Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. Tasks and responsibilities involving heavy project management are becoming commonplace for the admin too.” I was hired 4 years ago as the PA to the Managing Director and that was it.

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Finance Salary Filing Project Management 100

Karen Vivarelli

SEPTEMBER 29, 2020

This can all be managed by a virtual assistant or a team of VAs. That way, you’re organised and have your own processes and systems set up. As you can imagine, for a business owner to be managing all aspects of their business by themselves is time consuming and overwhelming. Pretty amazing isn’t it?

Social Media 52

Social Media Project Management Networking Travel 52

Small Business CEO

JULY 20, 2010

Many business managers are on the lookout for software that can help them do the tasks while improving their business. There are several software programs in the market, whether a web based application or a stand alone program, which have been made available for managers to provide solutions for their ever growing task expansion problems.

Management 40

Management Project Management Calendars Purchasing 40