Productivityist

SEPTEMBER 20, 2021

But even the most productive and enthusiastic individuals, teams, and corporations require careful management, planning, and collaboration. Unfortunately, these essential business tools can be challenging to organize, especially as your company grows and you balance work and home life. Calendar – Integration with Others.

Doodle 52

Doodle Microsoft Outlook Calendars Collaborate 52

C-Suite Assistants

JULY 26, 2021

As your business grows, it can often seem like you’re trying to juggle a million things all at the same time. Keeping track of meetings, reports, new business, and existing management tasks can be incredibly draining and lower your overall productivity. Many prefer a virtual assistant in the same time zone.

Time Zones 52

Time Zones Social Media Calendars Expenses 52

C-Suite Assistants

FEBRUARY 7, 2022

As a company Founder or CEO, you may be looking for an executive assistant to schedule meetings, organize business trips, as well as manage many aspects of your personal life. They are involved in every aspect of the person’s life and business, managing every detail. What if you need someone to do both?

Payroll 74

Payroll Lifestyle Gifts Calendars 74

Practically Perfect PA

MARCH 21, 2016

Having a few hacks in my back pocket meant that I was able to navigate the software slightly quicker and I also looked like a total Outlook genius in front of my boss which made him much happier letting me get on with managing his diary! Click Alt+R to reply to all in email or switch to the work week calendar view.

Calendars 100

Calendars Time Zones Email Holidays 100

Office Organization Success

SEPTEMBER 8, 2014

Getting clients to self-schedule is such a HUGE time-saver as it eliminates the back and forth of emails. Basically a client, or potential client, has access to your availability (not your calendar). See what a huge time-saver it is! Post in the comments section below—I answer all questions personally. ” at [link].

Time Zones 100

Time Zones Calendars Lifestyle Email 100

Laughing all the Way to Work

OCTOBER 4, 2009

.© Copyright Patricia Robb 2010 4 October, 2009 Confessions of a Micro-Manager Who would want to work for a micro-manager? Here are some reasons I think managers can get possessive: Im not sure I can trust you. A manager has to have confidence that you know how to do your job. I never wanted to be a manager.

Management 100

Management Time Zones IAAP International 100

Laughing all the Way to Work

AUGUST 29, 2009

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. I can hardly keep up with my own e-mails at times let alone someone elses account, but that is part of my job. Dealing in real time.

Management 100

Management Time Zones IAAP 2009 100

Office Dynamics

APRIL 28, 2015

It’s important to recognize the difference between surviving and thriving, because the key to success is available to those who successfully manage to cross the bandwidth between the two. Single support executive assistants now juggled multiple managers. They can be project managers, ambassadors of their manager’s vision, and more.

Administrative Professionals 100

Administrative Professionals Retirement Training Mentoring 100

Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? In the Calendar Options section, click Add Holidays.

Microsoft Outlook 100

Microsoft Outlook Holidays 2008 Calendars 100

Worxbee

APRIL 5, 2021

In fact, there are whole industries built around productivity and finding ways to help people improve their time management and results. Doing tasks that require focus during your own best time of day. So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it.

Calendars 52

Calendars Time Zones Email Management 52

Laughing all the Way to Work

APRIL 5, 2010

Does your boss ever organize a meeting behind your back? That makes it difficult when I am supposed to be organizing his calendar, but since I am responsible to organize his time and in spite of my frustration, I have to make it work. So what can you do when your boss is ruining your perfectly scheduled calendar?

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 9, 2008

Organizing someone else’s calendar can be challenging. In other words, you will probably not be able to speak to the person, but you have to communicate to them in some way that you have updated their calendar. It involves an understanding that you have to look ahead and see what is in the calendar.

Calendars 100

Calendars 2008 Filing Confidence 100

Laughing all the Way to Work

NOVEMBER 8, 2009

What dates and times does he or she have available (keeping in mind time zones for away meetings)? Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc.

Time Zones 100

Time Zones IAAP International Calendars 100

Laughing all the Way to Work

DECEMBER 19, 2009

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. Dealing in real time. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 10, 2008

The argument could be said that the role of the assistant is to assist and keep your boss organized so we shouldnt complain when we have to do it. I have found the best way to cope is to keep yourself organized. If that is not happening, schedule yourself in their calendar. Keep an organized filing system and file list.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. As an Executive Assistant to a busy CEO, I have to organize my boss and I needed a bring-forward system to meet his needs.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Office Dynamics

JUNE 27, 2012

Quick fix: Pretty obvious here: Use your organization's internal phone book’s Employee Search tool to verify names and ensure that you have the right person in mind. In an organization that is a multicultural company, it’s easy to get surnames and first names mixed up. Pet peeve: Calendar invitations with attachments.

Etiquette 100

Etiquette Filing Email Calendars 100

Laughing all the Way to Work

APRIL 8, 2009

How often I have organized a conference or arranged a Board meeting and after all the organization and planning it goes off without a hitch. I like organizing and feel satisfied when everything comes together nicely, but it takes a lot of work to get there. Have you ever been at an event that isnt well organized?

Administrative Professionals 100

Administrative Professionals Time Zones IAAP 2009 100

Laughing all the Way to Work

JULY 16, 2010

.© Copyright Patricia Robb 2010 16 July, 2010 Guest Blog by Alexis Bonari: 10 Easy Ways to Check and Maximize Time Management Photo from Flickr: Public Domain It’s not always about giving the boss her money’s worth – sometimes, it just feels great to know that work time is being managed well.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

MARCH 13, 2010

They had enough time as they saw the bus approaching, they know they will need it, but time and time again, they are searching for it. I like to be prepared and I find life just works better for me at home, work and even on the bus, when I am organized and ready for whatever is coming up. Dealing in real time.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 1, 2010

One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Minute taking made easier. " Warning!

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 12, 2010

The Stevie® Awards is a prestigious award honouring the achievements and positive contributions of organizations and business people worldwide. The fact that they have a category for Support Staffer of the Year is recognition of the important role support staff play in any organization. Dealing in real time. " Warning!

2010 100

2010 Interviewing Time Zones IAAP 100

Laughing all the Way to Work

DECEMBER 17, 2008

Here are the top qualities that an assistant must have: Be organized. Can I say that again – BE ORGANIZED! An assistant’s job is to organize the boss and in order to do that we must be organized ourselves. Be very selective and guard their time. Dealing in real time. Be prepared and think ahead.

Time Zones 100

Time Zones Filing IAAP 2008 100

Office Dynamics

SEPTEMBER 25, 2015

They’ve been scheduled on their calendar as well. 99% of the time these are dismissed as not important. I’ve asked several times to have these 2-5 minute huddles and I was told, ‘I’m too busy – figure it out.’”. Helps the executive get organized for the day. Closing Words of Advice.

Time Zones 100

Time Zones Calendars Stress Phones 100

Laughing all the Way to Work

MAY 10, 2009

Would you take a job just to get your foot in the door of an organization you really wanted to work for, even if it was a position that you didnt want to make a career out of? The administrative position can be a springboard for a management position if you want to go in that direction and have the right educational background.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MAY 16, 2010

The person sending out the request for the meeting and asking for dates would usually be considered the meeting organizer. If you are not the organizer, you still have a responsibility to provide available dates in a timely manner, set a reminder to make sure there is an agenda and if there isnt, email to ask for one.

Agenda 100

Agenda Time Zones International IAAP 100

Laughing all the Way to Work

MAY 24, 2009

To set a recurring 9-5 meeting (as opposed to clicking all-day meeting) I dont like the all-day meeting settings as they are out of sight at the top of the calendar and easily missed. His calendar then shows blocked time and nobody misses seeing that he is away. Dealing in real time. To do this Open a New Meeting.

2007 100

2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

FEBRUARY 14, 2009

Another time I wanted to try a career in the travel business. I have become familiar with time zones, airport codes and international holidays to avoid. I love the planning, organizing and running around that goes into bringing a conference from a thought to a successful event. Dealing in real time. " Warning!

Time Zones 100

Time Zones IAAP Holidays International 100

Laughing all the Way to Work

APRIL 10, 2009

.© Copyright Patricia Robb 2010 10 April, 2009 Keep your Inbox running on empty There are so many e-mails coming at us these days that e-mail management is very important. I find the best way for me to keep my Inbox organized is to immediately deal with the e-mail when it arrives. Dealing in real time. Feels much better.

Time Zones 100

Time Zones Administrative Professionals IAAP International 100

Laughing all the Way to Work

SEPTEMBER 6, 2008

© Copyright Patricia Robb 2010 6 September, 2008 Going Checklist Crazy I am organizing a Board meeting and I have checklists and to-do lists coming out of my ears. Being organized helps de-clutter any task and makes it more manageable and doable. Dealing in real time. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

APRIL 17, 2010

In a law firm you can spend a lot of time on the phone with clients, other law firms, setting up mediations, court dates, etc. Being on the phone was a very important part of my day and it was still going to take a big part of my time, but I could better manage it by scheduling a time to make my phone calls.

Environment 100

Environment Time Zones IAAP International 100

Laughing all the Way to Work

JANUARY 23, 2010

Another office raised almost $1,000 in a fundraising effort they organized. Dealing in real time. ▼ January (5) Taking the time to acknowledge someone and say tha. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP AT&T 2010 100

Laughing all the Way to Work

DECEMBER 12, 2009

INCOMING MAIL: As with e-mail, you should read the letter to see if there are any action items for your boss (or yourself) and diarize them or put the appropriate dates in the calendar. Some organizations like you to list the attachments, i.e. Enclosure: 2008 Annual Report. As you have discovered half the battle is getting organized.

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

MAY 9, 2010

If I deal with someone and can see that they have organized something well, I will make sure to ask them about it. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" " Warning!

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

OCTOBER 11, 2009

I find that generally administrative assistants are good in a lot of different areas and are in a unique position of being in a close working relationship with management that could open doors to new work experiences and better overall job satisfaction. Dealing in real time. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

OCTOBER 4, 2008

The head of your organization can often set the tone for how the rest of the office functions. Everyone helping each other and working together to achieve the goals of the organization. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Minute taking made easier. " Warning!

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

MARCH 15, 2009

© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100