Practically Perfect PA

FEBRUARY 15, 2024

From managing emails efficiently to working collaboratively on documents and calendars, Google Workspace provides many [.]

Collaborate 100

Collaborate Google Calendars Email 100

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. So I thought I would put all of my favourite tips together in one blog… here is my ultimate guide to diary management.

Management 100

Management Calendars Agenda AT&T 100

Practically Perfect PA

APRIL 28, 2015

While the role of a PA or EA is constantly evolving, diary management continues to be a fundamental task. PAs spend at least a third of their time managing diaries, so it’s essential that you’ve mastered this aspect of your job. Own the calendar. Diary management is a balancing act – so be cautious when adding in anything new.

Management 100

Management Calendars Travel UPS 100

Practically Perfect PA

AUGUST 14, 2018

Why am I here? How am I going to get through this? Shouldn’t I be doing something else with my time? Will I ever eat again? These are the questions executives ask themselves while sitting in meetings they don’t need to be in. As the meeting progresses, the inner dialogue continues… How did this happen? […].

Calendars 208

Calendars UPS Skills Management 208

Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Assistants should manage the administration of documents on behalf of their manager.

Management 100

Management Suppliers Holidays Calendars 100

Practically Perfect PA

NOVEMBER 8, 2018

The main aspects of my role are to manage the CEO and CFO’s active calendar of meetings and travel. Enjoy today’s day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group What are the main aspects of your role? I work closely with both gentlemen to keep them well informed of […].

Restaurants 203

Restaurants Calendars Travel Management 203

Practically Perfect PA

SEPTEMBER 12, 2013

Here are my tips on managing, meeting and exceeding your manager’s expectations! To manage your manager’s expectations you firstly have to know exactly what is expected of you. If not it is really worth asking your manager if you can flesh out a few more specific tasks. I know I certainly have!

Management 100

Management AT&T Skills Calendars 100

Practically Perfect PA

MARCH 27, 2015

Ideally the list should be on the same email system that you use to manage their inbox and schedule (Microsoft Outlook for example). Here are my top ten do’s and don’ts for managing your boss’s task list: Do complete as many tasks, on their behalf, as you can.

Management 100

Management Microsoft Outlook ASAP Calendars 100

Practically Perfect PA

MAY 7, 2018

I manage the CEO’s calendar and email, book his travel, help with sales notes and drafting proposals, and anything else he needs. Today’s Day in the Life: Jeremy Burrows, EA at Ai Software and Founder of GoBurrows LLC. What are the main aspects of your role? In the first year of the company (2017), I wore […].

2017 157

2017 Calendars Travel Email 157

Practically Perfect PA

JANUARY 30, 2013

Hopefully you would have been interviewed by your new manager so you will have gained some understanding of what they are like and what they require from you. Here are some of my tips on how to make sure you build a good rapport with your new manager and get off on the right foot. How does your manager prefer to communicate?

Management 100

Management Calendars Filing Email 100

Practically Perfect PA

OCTOBER 11, 2012

If you have overheard members of the Committee complaining about certain aspects of the room arrangement suggest to your manager that you change the location or at the very least introduce more breaks so that they are not in continual discomfort. The post Effective Committee meeting management appeared first on Practically Perfect PA.

Management 100

Management Agenda Meeting Planning Calendars 100

Practically Perfect PA

OCTOBER 11, 2012

If you have overheard members of the Committee complaining about certain aspects of the room arrangement suggest to your manager that you change the location or at the very least introduce more breaks so that they are not in continual discomfort. The post Effective Committee meeting management appeared first on Practically Perfect PA.

Management 100

Management Agenda Meeting Planning Calendars 100

Practically Perfect PA

APRIL 23, 2012

At my current company we use an online system to record holidays and it is fairly straight forward but at my previous work place we all had to complete forms by hand and ask our manager to sign their approval, the forms were then handed to me to input onto a spreadsheet. The name of their line manager. New York here I come!

Holidays 100

Holidays Management Forms Calendars 100

Practically Perfect PA

MAY 8, 2017

Extensive Diary Management, arranging meetings and ensuring meeting clashes don’t occur. I begin each day by checking the directors calendars, then my ‘to do list’. Best New Employee and the Manager’s Award – Best and Fairest. Also being accepted into the Institute of Administrative Management at Member level.

Microsoft Outlook 178

Microsoft Outlook PDF Calendars Expenses 178

Practically Perfect PA

MARCH 3, 2017

Like most ‘life management’ apps Any.do It also has a calendar function that synchronises with your lists. You can send tasks to other people, it synchronises with other calendars (iCal, Google Calendar etc.) It is available for free on most platforms, including Apple and Android, web and desktop.

Calendars 100

Calendars Google Management 100

Practically Perfect PA

APRIL 11, 2017

Supporting Senior Management with PA assistance in helping develop legislation for the Scottish Government. . The minute I arrive at work I have a quick look at my calendar, then make up my to do list. Apart from resisting all the cakes and sweets in the office it is probably ensuring that I am managing my time efficiently.

Assertiveness 133

Assertiveness Calendars Travel Clothes 133

Practically Perfect PA

AUGUST 2, 2016

A handful of assistants still had to manage paper diaries, print off and file emails along with every other bit of paper that passed by their Exec’s desk, type up hand written notes and take dictation. There are plenty of articles out there that will help you manage people resistant to change. Old school stuff! AHHHHHHHHH!

Calendars 100

Calendars Business Cards AT&T Social Media 100

Practically Perfect PA

APRIL 16, 2019

Doodle provides a suite of calendar tools that save a lot of time for anyone who has to set up a lot of meetings. Recent research shows that two-thirds of all meetings are pointless! Don’t let your boss and her/his teams waste time like this. Preparation is the golden path to productive meetings. Doodle State […].

Doodle 113

Doodle Calendars UPS Skills 113

Practically Perfect PA

JUNE 3, 2019

We all know this, and yet all too often an event pops up on our calendar for the next day, and we think, is this tomorrow […]. If you are going to attend an Assistant industry conference, you will get much more value if you spend a little bit of time preparing correctly for the event.

Calendars 113

Calendars UPS Training Management 113

Practically Perfect PA

MAY 8, 2017

Extensive Diary Management, arranging meetings and ensuring meeting clashes don’t occur. I begin each day by checking the directors calendars, then my ‘to do list’. Best New Employee and the Manager’s Award – Best and Fairest. Also being accepted into the Institute of Administrative Management at Member level.

Microsoft Outlook 100

Microsoft Outlook PDF Calendars Expenses 100

Practically Perfect PA

DECEMBER 17, 2015

These days, a personal assistant is more likely to be involved in making key decisions, even managing budgets. Secretaries that were retained were required to work for more than one executive, occasionally taking on roles that were traditionally assigned to middle management. But how do you do that, exactly? Develop your system.

Calendars 100

Calendars Filing Email AT&T 100

Practically Perfect PA

MAY 2, 2014

About 10 years ago I used to manage 12 Committees as part of my role at the time. Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books. I absolutely loved the job but it did mean that I had to write 48 sets of minutes each year. Meeting Gold - £6.99.

Dropbox 100

Dropbox Keyboards PDF Agenda 100

Practically Perfect PA

APRIL 14, 2015

How do you organise your calendar and how do you like to have your meetings set out? Featured Working Relationships admin administrators assistants EA Executive Assistant Management Office manager PA Personal Assistant Virtual Assistant working relationships' What are your priorities for the week, month and year ahead?

Calendars 100

Calendars Email Management 100

Practically Perfect PA

MARCH 18, 2015

Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. You can not effectively assist them without being able to manage their schedule and review their emails. Having even a basic knowledge of your manager’s home life is beneficial in building a good rapport with them.

Calendars 100

Calendars Agenda Management AT&T 100

Practically Perfect PA

FEBRUARY 1, 2016

This will mean managing budgets, assisting with internal communications, organising global events and loads more! My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. That’s one of the best things about my role; tech can be busy but also incredibly fun and dynamic.

Dropbox 100

Dropbox International Collaborate Assertiveness 100

Practically Perfect PA

OCTOBER 24, 2011

I’ve allowed time to check my emails, while having regular breaks and still managing to tackle and complete large pieces of work. Check emails from the night before on my iPhone, check calendar for myself and my 3 directors. Check director’s calendars and ensure they are equipped for their meetings. Connect with directors.

Calendars 100

Calendars Twitter Email Equipment 100

Practically Perfect PA

JUNE 23, 2017

also features a scheduling feature which integrates with iCal and Google Calendar. For Audio Conferencing join.me has local conference numbers in the States and 50+ countries, optional toll-free numbers , and audio controls for meeting hosts such as Active Speaker, Individual Mute and Roll Call. Why does it benefit Assistants?

Calendars 153

Calendars Collaborate Google UPS 153

Practically Perfect PA

APRIL 27, 2015

With Personal Assistants wanting to take on more responsibility this will free up time for management and avoid unnecessary duplication in teams. Knowledge sharing will cut down time for each PA and Manager to research information. Get buy in and support from executive level with Managers fully supporting their Assistants membership.

International 100

International Networking Temping Agenda 100

Practically Perfect PA

MAY 11, 2014

Do you find more and more is demanded of executives and senior managers’ time? However, with more being expected of your manager’s time, this in turn increases the expectation of what is anticipated of your job role and assigned tasks. Time management is one of the key components in achieving personal effectiveness.

Assertiveness 100

Assertiveness Confidence Negotiating Skills 100

Practically Perfect PA

MARCH 10, 2014

I’ve spent many many hours searching for bits of paper my manager has lost (or never actually had…), I’ve tried to remember hotels and restaurants they visited five years ago and clients they met briefly at a conference the previous summer. Calendars are not just for appointments. Good old fashioned pen and paper.

AT&T 100

AT&T Calendars Keyboards Email 100

Practically Perfect PA

AUGUST 1, 2013

I worked hard at that job and was rewarded with a promotion to Account Manager in 2006, yay! The Account Manager role was a little side step along my career path but required the same skills I would need in my next role as a PA and Administrative Manager. Getting to grips with calendar and email management.

Skills 100

Skills 2003 UPS Agenda 100

Practically Perfect PA

DECEMBER 13, 2013

Assistants can also recommend all of the apps to their manager. This app is slightly expensive but worth paying for if your manager travels a lot. There are dozens of free travel guide apps and I do think it is worthwhile adding them to your manager’s device while they are abroad. FlightTrack: £2.99 for Pro version.

Restaurants 100

Restaurants Travel Expenses Phones 100

Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. Tasks and responsibilities involving heavy project management are becoming commonplace for the admin too.” I was hired 4 years ago as the PA to the Managing Director and that was it.

Finance 100

Finance Salary Filing Project Management 100

Practically Perfect PA

SEPTEMBER 5, 2012

I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. This app is slightly more expensive but worth paying for if your manager travels a lot. Love this app for myself and my manager. FlightTrack: £2.99

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. This app is slightly more expensive but worth paying for if your manager travels a lot. Love this app for myself and my manager. FlightTrack: £2.99

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

JUNE 1, 2015

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. I also act as the central point of contact for both Directors which might include meeting clients/suppliers, telephone liaison and managing emails whilst they are away. Busy – sometimes crazy busy!

Suppliers 100

Suppliers 2011 Agenda Lifestyle 100

Practically Perfect PA

NOVEMBER 27, 2013

It is difficult for assistants to justify why they need to leave the office for a day or two to attend such events as EIBTM but the benefits are so great that I think we should encourage our managers to actually unlock us from our desks at least a few times a year!

Suppliers 100

Suppliers Calendars Training Travel 100