Office Organization Success

SEPTEMBER 8, 2014

Getting clients to self-schedule is such a HUGE time-saver as it eliminates the back and forth of emails. Basically a client, or potential client, has access to your availability (not your calendar). See what a huge time-saver it is! Post in the comments section below—I answer all questions personally. ” at [link].

Time Zones 100

Time Zones Calendars Lifestyle Email 100

Laughing all the Way to Work

OCTOBER 4, 2009

.© Copyright Patricia Robb 2010 4 October, 2009 Confessions of a Micro-Manager Who would want to work for a micro-manager? Here are some reasons I think managers can get possessive: Im not sure I can trust you. A manager has to have confidence that you know how to do your job. I never wanted to be a manager.

Management 100

Management Time Zones IAAP International 100

Laughing all the Way to Work

AUGUST 29, 2009

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. I can hardly keep up with my own e-mails at times let alone someone elses account, but that is part of my job. Lets enjoy our day together.©

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

APRIL 5, 2010

That makes it difficult when I am supposed to be organizing his calendar, but since I am responsible to organize his time and in spite of my frustration, I have to make it work. So what can you do when your boss is ruining your perfectly scheduled calendar? Thanks a lot and keep going with posting such information. =

Time Zones 100

Time Zones IAAP 2010 International 100

Practically Perfect PA

AUGUST 21, 2017

Create a content calendar to encourage consistency. 11am – 1pm is the most popular time for tweets, but do consider your audience’s time-zone. Check out audiense.com for some more information on this. Collaboration, honesty and learning all form a part of my personal brand. Leverage peak hours.

Social Media 145

Social Media Twitter Google Time Zones 145

Practically Perfect PA

SEPTEMBER 5, 2012

I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. This app is slightly more expensive but worth paying for if your manager travels a lot. Love this app for myself and my manager. Meetup Time: £0.69.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. This app is slightly more expensive but worth paying for if your manager travels a lot. Love this app for myself and my manager. Meetup Time: £0.69.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

DECEMBER 13, 2013

Assistants can also recommend all of the apps to their manager. This app is slightly expensive but worth paying for if your manager travels a lot. The app also gives access to real-time departure information, delays and gate numbers. Another great feature is its information on cancellations and alternative flights.

Restaurants 100

Restaurants Travel Expenses Phones 100

Laughing all the Way to Work

NOVEMBER 8, 2009

What dates and times does he or she have available (keeping in mind time zones for away meetings)? Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. Enter it in calendar. Dealing in real time. Too much information.

Time Zones 100

Time Zones IAAP International Calendars 100

Laughing all the Way to Work

JUNE 14, 2009

My favourite to-do list is a calendar timeline so I can see at a glance where I am at and what I need to do to get there. It is simply using an on-line calendar with space on each day to enter what needs to be done. I feel confident as I check off each item that things will be done on time. Dealing in real time.

Agenda 100

Agenda Time Zones IAAP Calendars 100

Laughing all the Way to Work

FEBRUARY 13, 2010

If it is a big project I use a calendar and write down all my required to-dos on the dates I need to get them done to make my deadline. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

JULY 16, 2010

.© Copyright Patricia Robb 2010 16 July, 2010 Guest Blog by Alexis Bonari: 10 Easy Ways to Check and Maximize Time Management Photo from Flickr: Public Domain It’s not always about giving the boss her money’s worth – sometimes, it just feels great to know that work time is being managed well.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 9, 2008

Organizing someone else’s calendar can be challenging. In other words, you will probably not be able to speak to the person, but you have to communicate to them in some way that you have updated their calendar. It involves an understanding that you have to look ahead and see what is in the calendar.

Calendars 100

Calendars 2008 Filing Confidence 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. Dealing in real time. Too much information.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

JULY 1, 2010

One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. The web also has anonymity and sometimes people receive information better from people they dont know. Try starting your own information sharing at work.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JANUARY 10, 2010

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ▼ January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

DECEMBER 28, 2009

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP Gifts Meeting Minutes 100

Laughing all the Way to Work

MARCH 20, 2010

If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. I like to have a contact card with my buddys general information in it such as log ins and passwords as appropriate. Dealing in real time.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

My boss likes me to print his weekly calendar on Monday so he can see at a glance what he has for the week so I clip that to the front of the folder. I then print his daily calendar and slip that in the left pocket of the folder and on the right side I put everything he will need for the day. Dealing in real time.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

AUGUST 13, 2010

If I send an email to a co-worker requesting information, I immediately drag it from my Sent items to my Tasks, set a reminder to follow up and write in the Subject line "Did I get this information". The Reminders box is the same box where your calendar items pop up when they are due, so should be familiar to everyone.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

FEBRUARY 28, 2010

We list country codes, city codes, international and national dialing codes, and other relevant country information. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. Too much information. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 International 100

Office Dynamics

JUNE 27, 2012

I hate it when an email has several people in the To: line with a request for information or action in the body, but no clear assignation of the action to a particular individual. Pet peeve: Calendar invitations with attachments. People often send me calendar invites that include attachments. Who’s supposed to do what?”.

Etiquette 100

Etiquette Filing Email Calendars 100

Laughing all the Way to Work

FEBRUARY 27, 2010

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

PowerPoint 100

PowerPoint Time Zones IAAP 2010 100

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. If you do arrange to meet with them, be prepared with questions and information so they will see the benefit. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Dealing in real time.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

JULY 12, 2010

Holgate is the Executive Assistant to the President, she also reports to the Director of Human Resources and manages a staff of four. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. Too much information.

2010 100

2010 Interviewing Time Zones IAAP 100

Laughing all the Way to Work

FEBRUARY 7, 2010

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

JANUARY 23, 2010

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ▼ January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP AT&T Meeting Minutes 100

Laughing all the Way to Work

JUNE 4, 2010

It is frustrating to the rest of the team because they are trying to meet certain goals and when there is a problem it takes time away from the manager who has to deal with it, but also the whole team as they see the time ticking and production at a standstill. Dealing in real time. Too much information.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 9, 2010

By using the template I was able to accomplish everything with enough time to change, touch up my make up and hair and then off to the next event. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time.

Time Zones 100

Time Zones IAAP Holidays International 100

Laughing all the Way to Work

MAY 16, 2010

They are responsible for canvassing the participants for dates and determining the date everyone is available and coummunicating that information to the participants by sending out a meeting request to everyone or emailing the date (depending on how you or your organization prefers to send notices of meetings). Dealing in real time.

Agenda 100

Agenda Time Zones International IAAP 100

Laughing all the Way to Work

MAY 31, 2009

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

APRIL 22, 2009

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Administrative Professionals 100

Administrative Professionals Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 22, 2009

This government site gives you that information and more. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

OCTOBER 31, 2009

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

MAY 9, 2010

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

FEBRUARY 27, 2009

FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. Too much information. Minute taking made easier. When your voicemail goes awry.

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

AUGUST 22, 2009

A co-worker once commented that I was like a dog going after a bone when I wanted information -- she said it as a joke, but its true! FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Dealing in real time. Too much information.

Time Zones 100

Time Zones IAAP Holidays Meeting Minutes 100