Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Do you usually rely on your search box to help you find files? Decluttering can be an emotional process. Back up Important Files.

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Filing Email 2017 Stress 190

Stephanie LH Calahan

SEPTEMBER 6, 2010

Productive & Organized Home Contribute to P&O! Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. I’ve spoken with several assistants that have voiced frustration at the standard process.

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Stephanie LH Calahan

DECEMBER 2, 2009

Productive & Organized Home Contribute to P&O! Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    Pros of Planning Tool: Very organized product. Very well laid out.

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Office Dynamics

APRIL 25, 2016

It is increasingly important to know how to work productively from anywhere, anytime. Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed.

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Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. The calendar serves to track what is going on in the month. Both my wife and I use separate PDA-based calendars. For example: to do, to pay, pending, and to file.

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Ian's Messy Desk

OCTOBER 7, 2013

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred , recycle , refer, toss, etc. Productivity'

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Clutter Coach

NOVEMBER 16, 2016

by Even if you keep your desk nice and organized and you process your incoming paper promptly, you may still have clutter lurking where you can’t see it. Whether you do it digitally or with a pen, you need to get information out of your head and onto your to do list and calendar. File or toss the paper. Use the tools.

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Productivity Bits

SEPTEMBER 23, 2010

Author's Note: This is the Fourth Part of the Series " The 3 Fundamental Principles Of Productivity "]. They can also bring chaos to your productivity system if you don’t address them when they need to be addressed. This is the reason why we need a dependable tool that will keep our sanity and productivity system glued together.

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Virtual Moxie

APRIL 15, 2013

I don''t know what''s been up this last week, but people have come out of the woodwork to ask me how I get so much done without working crazy hours, and so I thought this would be a great time to revisit my productivity post from about this time two years ago (you can read it here ), and share any updates to it. What does this give me?

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Productivityist

JULY 20, 2017

Ryan is the creator of the blog, The ADHD NERD , a blog dedicated to helping people be more productive, successful and happy especially if they have ADHD. I recently took a productivity retreat—I noticed that I was falling behind on projects, freelance work, and my writing. A wall calendar. I simply couldn’t catch up.

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Office Dynamics

AUGUST 4, 2017

One of the greatest advantages organizations achieves from automating various processes is saving time, among other resources. Thus, by automating some tasks in the cause of the day, you make easier the processes that exhaust you mentally, physically and even psychologically. If This Then That (IFTTT).

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Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."

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Jen Lawrence

OCTOBER 3, 2022

It’s a lot of conversing that can be disruptive to our productive flow and overwhelm our desire to socialize. Try adding blocks to your calendar designated for responding to all of those emails, texts, and messages, but also align it with a soothing beverage break. Set it up as a recurring task and keep it like a meeting.

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Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. In order to avoid this, make calendars, post-its, and notebooks your new best friends. Adopt the principle of “touching everything only once”.

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Ian's Messy Desk

MARCH 1, 2012

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. File it in a Reminder file or in your file cabinet.

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Office Organization Success

APRIL 28, 2016

For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. Create a calendar template. Once you create a structure around your work week you will find that you become much more focused and productive. Create a long-term plan.

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Ian's Messy Desk

JANUARY 15, 2014

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. DELAY IT.

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PDF Filing Policies Purchasing 100

Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc.

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Ian's Messy Desk

JANUARY 26, 2012

There are many behaviours and practices that get in the way of our productivity. Many would think the concept of a useful or productive meeting to be something of an oxymoron. Use the two-minute rule to process your e-mail. If it takes less than two minutes to answer a message, do it then file or delete the message.

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Office Dynamics

SEPTEMBER 30, 2013

Technological innovation has become the driving force behind mass production in the manufacturing industry, making assembly-line work almost obsolete in the process. With corporate policy increasingly focused on productivity, many administrative professionals are beginning to wonder if they''re next in line for a pink slip.

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Office Dynamics

AUGUST 19, 2013

As there are dozens and dozens of online products available, this post will feature a compact selection of the most practical software suites and apps. You can also include file attachments. MindMeister is an online mind mapping software that enables you to develop a visualization of your thought processes. MindMeister.

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Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. Not only that, but I felt a little foolish when I would assess the pile of "contacts" that, unless processed and marketed in some way, were useless.

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Stephanie LH Calahan

NOVEMBER 30, 2009

Productive & Organized Home Contribute to P&O! Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   When we explored her process we found what I see a number of people experience.  Are You as Productive as You Could Be?

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Home Contribute to P&O! Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Our organization uses Google Apps for our e-mail, calendar and cloud solution.

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Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Pet peeve: Calendar invitations with attachments. People often send me calendar invites that include attachments. Consider sending multiple files with fewer attachments instead.

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Stephanie LH Calahan

NOVEMBER 14, 2012

Being busy can be a way of feeling productive. Are we being productive or are we just passing the time with being busy? Consider moving out of “busy” and moving into productive – your life and business will thank you for it. Don’t be fooled by the calendar. We feel afraid, fear, lonely, angry or even depressed.

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Stephanie LH Calahan

JANUARY 3, 2011

Productive & Organized Home Contribute to P&O!   Read, sort and process your email and snail mail daily.    Also, when you come across papers that are date driven, make sure to add an entry to your calendar/planner to remind you to do things.  Archive Network with Steph Is This You? Link Lineup!

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Loosely Speaking

JUNE 24, 2009

The only remaining big mess was the admin panel which wasn’t seeing its intended CSS and image files. A colleague recommended reinstallation of the wp-admin files. A reinstall of the wp-includes files seems to have been the answer. Get Loosely Speaking Products. What do YOU do?

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Practically Perfect PA

MARCH 22, 2012

I must admit I’ve been struggling to start writing the blog this week, I knew I would be discussing the dreaded task of processing expenses and as I’m sure you can imagine the subject hasn’t really stirred my creative juices! So how do we organise ourselves so that it is a quick and efficient process? Organising the process.

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Stephanie LH Calahan

MAY 13, 2011

  I like to share various tools that help to make you more productive. OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. I plug directly into my MacBookPro and use Audacity or Garage Band to edit the file.   OK! 

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Eat Your Career

SEPTEMBER 15, 2010

As I’ve said before, I’m a productivity junkie. And, in reality, I think this harms my productivity. Yes, a whiteboard will make the brainstorming process much more productive,” I thought. “I They give us the feeling that we’re being productive but, ultimately, they’re just soaking up time, energy and money.

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Productivityist

AUGUST 7, 2015

Once downloaded, you are presented with your Calendar. Of course, the goal here is to try and complete a streak of dates and thankfully the developers have made ticking the habits off a simple process as opposed to a chore. . You can also Export your habit records to a CSV file, which can be a handy feature. Until now that is.

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Office Organization Success

JULY 31, 2009

For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. Create a calendar template. Once you create a structure around your work week you will find that you become much more focused and productive. c) 2009 Tracey Lawton.

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Stephanie LH Calahan

MARCH 12, 2010

Productive & Organized Home Contribute to P&O!   While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!    We all process better and faster when we are not jumping from one type of task to another.    Bamboo? 

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Productivityist

JANUARY 29, 2015

I know that when I first started out life as a Project Manager, I was desperate to find some software that would make the whole process somehow simpler and allow to me a foster a greater level of control over my responsibilities. The opportunity to upload project-specific files is also there, making this a very collaborative tool.

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