Stephanie LH Calahan

JUNE 17, 2011

Information Overload is a topic that comes up frequently when I talk with people about what holds their productivity back. Many people have become "information junkies" collecting all kinds of information but not having it in a format that makes it usable. 

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Interviewing Microsoft Outlook Restaurants Calendars 100

Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. It will also sync up with other apps.

Doodle 52

Doodle Microsoft Outlook Calendars Collaborate 52

Office Dynamics

JULY 10, 2018

Include as much information as possible; date range, project specific tasks, coworkers involved and try to include how that project tied into the company’s mission. Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person.

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Goals Stress Filing Email 202

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. They need to be relied on to keep this information confidential.

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

Clutter Coach

NOVEMBER 1, 2018

When you go look for it again, you’ll think, “where is that information about ?” Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. Sort the paper in category 1 by topic.

Filing 100

Filing Business Cards Calendars AT&T 100

On The Job

MAY 23, 2018

Send a "for your calendar" email, letting them know that you're going on vacation. It's not enough to just expect a colleague to pick up your work or assume he or she will be able to locate any important files if necessary. If this is an urgent matter, please contact Jane Jones at [email and phone number]. Prepare your backup.

Email 114

Email Social Media Phones Calendars 114

BMT Office Administration

OCTOBER 25, 2022

There’s also a calendar view and a to-do list for each team member containing their current tasks (as well as their deadlines). Each card contains all the information that a team member needs to get the job done, including the due date and any special requirements. Lastly, the cards on each board represent individual tasks. Checklists.

Project Management 59

Project Management Management Calendars Dropbox 59

Ian's Messy Desk

MAY 1, 2013

You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention.

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Filing Phones Calendars Twitter 100

All Things Admin

OCTOBER 26, 2023

Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

Clutter Coach

APRIL 5, 2016

When you go look for it again, you’ll think, “where is that information about ?” If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. To do for event flyer: Add event to calendar and make a note to RSVP (if necessary) on calendar several days before.

Filing 100

Filing Business Cards Calendars Medical 100

Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. You can also log in to your account online and access your files from there too. c) 2011 Tracey Lawton.

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Dropbox Calendars Filing Phones 100

Clutter Coach

NOVEMBER 17, 2014

I know they have fascinating and important information in them, but you don’t have time to read them and keep up with what came in today. Information is only useful when you can get at it. Just having all that information is not the same as being able to use it. Be careful about filing too much. old catalogs.

Medical 100

Medical Filing Credit Card Legal 100

Tips From T. Marie

MAY 4, 2016

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. You can also send files within a conversation effectively doing away with email.

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Microsoft Outlook Filing Cubicle PowerPoint 100

Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. If it takes less than two minutes to answer a message, do it then file or delete the message. File those that are just for information. Voice Mail.

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Calendars Phones Agenda Filing 100

Practically Perfect PA

DECEMBER 17, 2015

Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. In order to avoid this, make calendars, post-its, and notebooks your new best friends. Need an online service to back up your business information? The best way to do that is to develop a system that works for you.

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Calendars Filing Email AT&T 100

The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

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Filing Administrative Professionals 2010 IAAP 100

Office Dynamics

APRIL 10, 2012

More than ever before, Microsoft ® Outlook ® is designed to manage your entire workflow, from calendars to tasks to emails and more! There are now faster and better ways to keep you up to date and working on the right things with the right information. Tricks on how to send notes to a contact or an email to your calendar.

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2010 Administrative Professionals Calendars Phones 100

Productivity Bits

NOVEMBER 16, 2010

An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. A filing cabinet is the best place for these files so that they are out of the way but are still easily accessible. Tip #4: Limit Nicknacks.

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Filing Calendars Suppliers Email 100

Worxbee

FEBRUARY 20, 2023

You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. Here’s a short rundown of how this looks: They collect valuable information. They Save You Time Do you have 100 things to get done daily but only have time for 50 - sometimes less?

Administrative Professionals 52

Administrative Professionals Stress Email Budget 52

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. [Show as slideshow]. TripIt: Free.

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Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. [Show as slideshow]. TripIt: Free.

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Restaurants Travel Phones Calendars 100

Practically Perfect PA

JUNE 19, 2012

Calendar – For quick reference I have a one sheet per day calendar block on my desk. Files – see my previous blog on my filing system. The phone should be on the desk as near to your keyboard and computer screen as possible. I use the small post-it index flags all the time as well. . I wasn’t that silly for long!

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Staples Equipment Doodle Keyboards 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? The most successful business owners and professionals effectively use tools to manage their time, space and information.  Then get in on this giveaway.

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Filing Office Depot Microsoft Outlook Phones 100

Office Dynamics

APRIL 8, 2016

For projects that appear critical, ask for added background information such as: “Can you tell me more about this project? Find out who else has information related to the project. email, instant chat, phone, text messaging, etc.). What are the desired outcomes and risks for this assignment?”.

Management 100

Management Administrative Professionals International Mentoring 100

Page Personnel

AUGUST 26, 2022

Multi-tasking skills Office managers would be pulled left, right and centre every other day by different people in the office, requesting information and asking for advice, from changing the printer ink, to finding stationery, checking on courier packages and even finding out about the boss's day.

Management 52

Management Payroll Fax Suppliers 52

Professional Assistant Blog

NOVEMBER 20, 2009

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. If you want to update the calendar, you would have to make the changes in the meeting request directly.

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Practically Perfect PA

MAY 28, 2012

As assistants we are trusted with confidential information on a regular basis, we see our boss’ emails, we open their post and we often hear private details about other members of staff. Confidential information either over heard or trusted with. b) Encrypt any attached files. Confidential Paperwork .

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Gossip Filing Email Calendars 100

Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. I hate it when an email has several people in the To: line with a request for information or action in the body, but no clear assignation of the action to a particular individual. “One

Etiquette 100

Etiquette Filing Email Calendars 100

On The Job

NOVEMBER 5, 2010

They say you should set up a procedure to reach others immediately via phone in urgent cases. Folders should be labeled "delete," "do it now," "respond today," "schedule a specific time on calendar," "waiting for response," "file it," "someday" and "freedom." And the Freedom file? Set up e-mail triage folders.

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Social Media Calendars Email Filing 100

Recruit CRM

JANUARY 4, 2022

Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process. Include specific information about the position or company] I am currently looking for a [Job_title] to join their team. If so, I’d be happy to set up a phone call/video conference.

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Email 2022 Interviewing Resume 65

Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless.

Calendars 100

Calendars AT&T Phones Email 100

Practically Perfect PA

MARCH 10, 2014

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Calendars are not just for appointments. Archive and search rather than file. I will then transfer all of these notes on to my task list.

AT&T 100

AT&T Calendars Keyboards Email 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. .” “My role has changed drastically over the years.

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Finance Salary Filing Project Management 100

Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Things I had input on my phone wouldn’t show up on my computer and vice versa.

Management 100

Management Basecamp Calendars Phones 100

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  Wordpress is not just a software, but a platform for managing, creating and publishing information on the Internet without having any technical and programming skills. OneNote: My Filing Cabinet In The Clouds. " Stephanie you are such a geek."

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Ian's Messy Desk

MARCH 9, 2011

If you pay for the premium service ($45 per year) you can sync your files too. You can take the note in a number of formats ( Drawing, Audio, Text, Photo,… ) You can add criteria ( tags, a color, the geolocation,… ) which simplifies the filing and finding of the notes. No matter where you are your notes are accessible.

Credit Card 100

Credit Card Calendars Filing Email 100

The Office Professionals Place

JANUARY 21, 2010

If you want more information, let me know by posting a comment to this article. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. We never sell your personal information to third parties. Contact Ms.

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Google Google Docs Filing IAAP 100