Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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Success

JUNE 5, 2023

If you’re feeling stuck, Hernan also advises getting out of your head and switching up whatever environment you’re in. bedtimes after long days of work—it can be tempting to look at your social calendar and push plans back, rescheduling the dinners and drinks with friends and prioritizing the business side of things.

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Phones Calendars Forms Environment 194

Success

JUNE 23, 2021

Handing the minutiae of backend support tasks off to a qualified professional allows leaders the calendar capacity to focus on their company’s growth and, more importantly, their own personal peace of mind. “A “You do not need to be managing email and invoicing and bookkeeping,” she says. “If

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2021 2020 Calendars Cubicle 211

Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week?

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Calendars Administrative Professionals PowerPoint Skills 325

Laughing all the Way to Work

APRIL 17, 2010

© Copyright Patricia Robb 2010 17 April, 2010 Keeping focussed in a busy environment There are so many distractions in the office -- the telephone, your co-workers, email and your boss! But I did it by keeping a notepad by the phone and each time I started a task I would write it down. Lets enjoy our day together.©

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Environment Time Zones IAAP International 100

All Things Admin

OCTOBER 26, 2023

The world was chaotic and our working environments mirrored that. Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. As weeks became months and months became years, a new normal began to develop.

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Etiquette Mentoring Administrative Professionals 2023 52

Success

JANUARY 7, 2023

The more detailed my calendar, the more prepared and focused I am. I often find myself pulled in too many directions, reacting to phone calls, email and other stuff that pops up. Discipline is the difference between being in control of your future and letting your environment dictate your destiny.

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Success

DECEMBER 21, 2022

Call one of your children on the phone. Create an environment fostering your success. Also, consider your environment—is your home or office dreary or energizing? Schedule a regular date night on your calendar with your spouse. Plan your next day’s schedule and prioritized to-do list before you leave work. Take a nap.

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Mentoring Goals Clothes Expenses 345

Office Dynamics

APRIL 6, 2017

Our role is no longer confined to typing letters, answering the phone, scheduling meetings and travel. The role of the administrative assistant requires a diverse skill set, high emotional intelligence and strong business acumen to get through the day to day environment of today’s demanding environment. Project Coordinators.

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Negotiating Confidence Administrative Professionals Temping 203

Jen Lawrence

AUGUST 3, 2020

We live in a global environment and with more people working remotely than ever, assuming someone knows what timezone you’re referring to in your emails isn’t going to work anymore. Create email signatures for new emails, replies, and from your phone that include, at a minimum, your full name, email address, and phone number.

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Email Phones Project Management Calendars 52

C-Suite Assistants

FEBRUARY 7, 2022

They schedule both business and personal appointments, maintain the calendar, and are responsible for a full range of administrative and personal duties—from managing correspondence and making appointments to booking speaking engagements and event planning. What Type of Assistant Should I Hire? There are practical financial considerations.

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Productivity Bits

MARCH 17, 2016

Not to mention the fact that working from home is better for the environment — even one less car sitting on the freeway in bumper-to-bumper traffic makes a difference. Collaborate More Efficiently Before the cloud, working with other employees on a project could require countless emails and phone calls.

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Phones Collaborate Email Calendars 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

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Eco-Office Gals

NOVEMBER 12, 2010

These nifty chargers use solar energy to juice cell phones, iPods, iPhones, e-readers and much more. Help your co-worker conserve energy and reduce harmful pollutants into the environment with this modern gadget. Eco-Calendars. Check out Every Day is Earth Day 2011 daily calendar. Try DCI’s I Am Not a Paper Cup.

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Gifts Staples Lifestyle Calendars 100

Practically Perfect PA

AUGUST 1, 2013

Gaining awareness of a business environment. Speaking with confidence on the phone and forwarding calls. Getting to grips with calendar and email management. Speaking to clients and customers in a professional and helpful manner. Dressing professionally. Working to deadlines and for a number of people. Learning to multi-task.

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Productivity Bits

MAY 5, 2016

Phone calls. The primary goal is to change your environment from workplace to anywhere else. Kayla Matthews is a productivity blogger and calendar-planning enthusiast. Assignments. Some days the demands of the job seem never-ending. A hectic day now and then is manageable. How do you spot it? Use your time off to break free.

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Stress Calendars Twitter Google 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

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Stephanie LH Calahan

MARCH 23, 2012

List these three on a large colorful post it note where you will see it, perhaps on your planner, on your phone or in your car. I use a calendar for appointments/activities, not for my to-dos. Weeky Calendar (home Made). Thanks to Barbara Hemphill of Productive Environment Institute. Check off your items as you complete.

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C-Suite Assistants

OCTOBER 1, 2020

All this is to say, responsibilities and the environment of the job may differ from employer to employer. Some industries and positions require a great deal of travel, as well, while others may be more situated within their own city.

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Stephanie LH Calahan

NOVEMBER 2, 2011

For example, I actually have time blocked off on my calendar every week for reading - both for knowledge and for fun.    If I don't block it off on my calendar, then I would allow other things to take control of that time.      Closing.   Try it and let me know how it goes!

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Calendars AT&T Email Confidence 100

Laughing all the Way to Work

JULY 15, 2008

Calendars - The new person will be starting with a fresh calendar. Take anything off your calendar and write it down for them so they can transfer it to their calendar. Making myself at home in my new environment. Have that available for the new person so he or she can step in and continue where you left off.

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Filing Calendars Staples Forms 100

Productivityist

MAY 11, 2017

Step 1: The 30-minute Appointment You Need On Your Calendar. Do things that make you feel calm and connected to yourself, your thoughts, and your environment. If something is important, acknowledge it, jot it down on your phone or a piece of paper, and move on. After all, isn’t that what personal productivity is all about?).

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Goals Phones Calendars Confidence 64

Jen Lawrence

FEBRUARY 21, 2019

Why was it taking me so long to book travel and get it on calendars? Utilize Do Not Disturb – Whether in chat or on your phone, do not disturb is your electronic gatekeeper. If you’re in an open office environment, book a conference room to work with out distraction. I was drowning. Something had to change.

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AT&T Google 2008 Email 58

Stephanie LH Calahan

MARCH 4, 2011

Keep your personal phone calls and emails to a minimum, just as you would if you worked in an outside office. Within those hours, set aside time on your calendar for a lunch break (at least 30 minutes) and a few short breaks throughout the day. going to the gym or returning personal phone calls). Thanks to Mary Harsh.

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AT&T Calendars Home Office Policies 100

Allwork

JUNE 5, 2023

Your mission is to help and transform companies into environments where employees can deploy their contributions for positive organizational outcomes and social impact. They weren’t real worker sensitive in that environment, and we’ve had several major shifts as they come along. But I guess what drives those shifts?

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AT&T Skills Agencies Goals 246

Admin Awards

DECEMBER 1, 2021

How Admins drive and influence culture rituals that create connection in any work environment, including remote. – They want to know what’s going on and what they can do to make the company or office environment better. ‘I have this big project, he’s not letting me on his calendar, how can I remedy that?’

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Administrative Professionals AT&T Retirement Environment 40

Practically Perfect PA

AUGUST 9, 2013

I didn’t have a blackberry… actually I didn’t have a mobile phone that accepted emails or had the internet so it wasn’t easy to stay connected. What was my boss up to while I was at home, who was wondering into their office and most importantly why were they fiddling with their own calendar!

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UPS 2003 AT&T Clothes 100

Productivityist

JANUARY 16, 2017

He is the author of Conquering the Calendar and Getting More Done and it’s available for a free download today. When I need some serious writing time or a task that I loathe (like planning my blog calendar) I simply cue up Forest and grow a garden. The Focused Environment. You know the drill. that’s 50 points.

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Calendars Learning Training Skills 45

Laughing all the Way to Work

APRIL 5, 2010

That makes it difficult when I am supposed to be organizing his calendar, but since I am responsible to organize his time and in spite of my frustration, I have to make it work. So what can you do when your boss is ruining your perfectly scheduled calendar? Internal meetings can usually be changed more easily so start there.

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Time Zones IAAP 2010 International 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Enter it in calendar. Meeting with Mr. Brown and Ms. If it is an internal meeting, has a meeting space been booked?

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Time Zones IAAP International Calendars 100

Jen Lawrence

FEBRUARY 21, 2019

Why was it taking me so long to book travel and get it on calendars? Utilize Do Not Disturb – Whether in chat or on your phone, do not disturb is your electronic gatekeeper. If you’re in an open office environment, book a conference room to work with out distraction. I was drowning. Something had to change.

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AT&T Google 2008 Email 40

Small Business CEO

MARCH 5, 2010

While computers and the Internet are almost essential to perform any job in this digital age and therefore impossible to do without, utmost care should be taken to remove all other distractions from the working environment. You should choose an environment that is most relaxing to you. Stay Organized: Clutter kills productivity!

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Home Office Telecommuting Stress Environment 40

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. ► March (2) Admin Buddies Are you prepared? Minute taking made easier.

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Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 15, 2009

Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. I find it frustrating when people either text while in a conversation or are constantly taking phone calls. Apparently not, when its by phone. In an emergency, the cell phone is a useful tool.

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Time Zones IAAP Etiquette Phones 100

Laughing all the Way to Work

JUNE 14, 2009

My favourite to-do list is a calendar timeline so I can see at a glance where I am at and what I need to do to get there. It is simply using an on-line calendar with space on each day to enter what needs to be done. To generate a calendar in Word 2007, click on the Office Button (in the top left-hand corner). No surprises!

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Agenda Time Zones IAAP Calendars 100

Service Untitled

OCTOBER 2, 2012

It’s no coincidence that National Customer Service Week is celebrated this late on the calendar; it’s the unofficial launch of the biggest shopping experience of the year as the holiday season closes in and shoppers start counting down the days to family and friend celebrations.

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BMT Office Administration

JANUARY 31, 2023

In traditional work environments, employees clock in and out using time clocks while on the job. Another reason to implement employee monitoring tools is to ensure that your employees aren’t using company equipment for personal use (think company phones, tablets, laptops, printers, etc.). What is remote employee time tracking?

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