Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Worxbee

FEBRUARY 28, 2022

Each card can represent a deliverable, task, or piece of a process. It includes things like calendar integrations, a habit-tracking tool, and even a pomodoro timer for getting through your work. It includes things like calendar integrations, a habit-tracking tool, and even a pomodoro timer for getting through your work.

Calendars 122

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Success

MARCH 28, 2024

If you’re wondering how to ask someone to be your mentor, ask them in person if they live locally, or ask via email or phone if they live a significant distance away from you. Finding the right candidate may take several attempts, so stay optimistic about the process and keep looking. Try not to take rejection personally.

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Office Organization Success

DECEMBER 12, 2011

Earlier this week a client email me asking, “Do you have 2 separate email accounts, one for business and one for personal. That’s what I have right now, but I am wondering if I should merge my email into one account, my business account. What’s you current email system set up? What do you suggest?”

Email 100

Email Management Travel Calendars 100

Make or Break Moments

AUGUST 25, 2010

Posted by Deborah Chaddock Brown on August 25, 2010 under Telephone Moments | 2 Comments to Read Often our first interaction with our customer is over the phone. My blood pressure begins to rise and I haven’t even started the process of getting my questions answered. How many times do they get it wrong?

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Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week?

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Calendars Administrative Professionals PowerPoint Skills 325

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Success

SEPTEMBER 20, 2022

Looking at your phone you find three texts that say, “Hey is this meeting happening?”. Most achievers have no trouble codifying clear goals but then let time-sucking “opportunities” creep into calendars. Even activities that are ‘productive’—like doing research, or emailing… can be obstacles,” he says. The secret to his success?

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Office Dynamics

JULY 10, 2018

I’ve spoken with several assistants that have voiced frustration at the standard process. The process should actually be an exciting time to discuss progress and development goals that will help you maintain or create the position you want to excel in! I have personally experienced stress in the past too!

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LEADERASSISTANT.COM

MARCH 28, 2024

This resource is intended to equip you with the knowledge and tools to streamline the hiring process, ensuring a successful addition to your team. Traditionally, executive assistants were seen as secretarial staff, making copies and answering phone calls. Encourage candidates to apply by providing a straightforward application process.

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Success

JANUARY 7, 2023

The more detailed my calendar, the more prepared and focused I am. I often find myself pulled in too many directions, reacting to phone calls, email and other stuff that pops up. There is a process you can follow to acquire it as a skill: Become aware of the need to improve your focusing skills. It’s part of the process.

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BMT Office Administration

JUNE 16, 2023

More practically, cancel the deceased employee’s company email and security card, and retrieve their company-issued cell phone and laptop. Wages and accrued benefits paid in the same calendar year as death are exempt from income tax withholding, but are subject to FICA and FUTA. The withholding rules, however, are tricky.

Payroll 52

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Andrea Kalli

AUGUST 31, 2010

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan.

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Ideas.Ted

OCTOBER 5, 2021

And collaboration overload isn’t just about the meetings that fill up our calendars — it’s also the endless emails, Slacks, reports and work that every new project generates. The need to be right has a way of generating excess meetings and emails that consume many people’s time.

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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Productivity Bits

MARCH 17, 2016

Collaborate More Efficiently Before the cloud, working with other employees on a project could require countless emails and phone calls. Sharing information is a seamless process , and it allows employees to work together from wherever they are. Kayla Matthews is a productivity blogger and calendar-planning enthusiast.

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Tips From T. Marie

FEBRUARY 14, 2018

If you’ve ever been through the process, it includes a lot of emailing. I can certainly share files in Dropbox, yet conversations about what the client likes, doesn’t like, or may like if it could be changed a bit, leads to email chains a mile long. Like how I can connect Paper to my Office 365 calendar. I love this.

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Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Whether it’s using simple colour-coded folders or using an IFTT system to sort incoming email, developing your system now can save you hours later.

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. The two minute rule states that if a task comes up that will take you two minutes or less (a phone call, responding to an email, quick data input etc), then you should drop what you’re doing and take care of it.

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Productivity Bits

MARCH 1, 2011

This phone is definitely an upgrade from my Nokia E71. Mobile – It’s in my BlackBerry phone, so obviously it’s mobile. Integration with Blackberry Calendar – One of the best features of myTasks is it’s integration with the BlackBerry’s built-in Calendar app. Task View in Calendar.

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Productivity Bits

SEPTEMBER 4, 2010

Let me make it clear, though, that this is in no way close to the real GTD system that includes a lot of other stuff and processes. Nokia E71 Smart Phone. I use my Nokia E71 smart phone to handle not only calls but also my digital notes and calendar items. The Office applications in the phone are really great, too.

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Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I don''t take or make calls outside those hours, and most of the time, I don''t answer email, either (see 1c for the exception to the email rule). I calendar everything and work from my calendar. What does this give me?

Calendars 100

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

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Jen Lawrence

JANUARY 11, 2021

Sure, your system can send out emails precisely at the right time, but does it send a super cheery message in the middle of a national crisis? Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available?

Project Management 52

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Jen Lawrence

JANUARY 11, 2021

Sure, your system can send out emails precisely at the right time, but does it send a super cheery message in the middle of a national crisis? Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available?

Project Management 52

Project Management Calendars Travel Phones 52

Eat Your Career

OCTOBER 23, 2013

In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Things I had input on my phone wouldn’t show up on my computer and vice versa. It’s a Franklin Covey binder with the following elements: Month-at-a-glance calendar sheets (on 2 pages). Electronic Calendar.

Management 100

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Productivityist

AUGUST 30, 2012

Productivityist.com by Mike Vardy Start Here Archives Store Contact Postbox: A Powerful Cross-Platform Email Client [Review] Posted on 08/30/2012 // 8 Comments It turns out that when I decided to search for a new e-mail app of choice , that Postbox won out. It is perhaps the most powerful email app out there – for any platform.

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Clutter Coach

JUNE 29, 2013

It’s true that clients pay me for clutter coaching, in person and on the phone, but if all they need is a little push, a bit of hand holding, I’m happy to offer that. I offer free clutter coaching in person if you’re in my area and over the phone (video calls are available!) Keep these emails after you finish the course.

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Office Dynamics

JUNE 27, 2012

So how many times have you read or written an email today? million emails are sent or read each day. Some time ago, we asked readers for a list of their pet peeves with emails. The results led to our first “ Email etiquette ” story. Top 10 Email Pet Peeves. Pet peeve: The disorganized email.

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Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc. Boxes or storage containers to use for sorting.

Calendars 100

Calendars Ergonomics Filing Health 100

Make or Break Moments

DECEMBER 21, 2009

The purpose of your website should be to get the reader to take a predetermined action: pick up the phone, send you an email or fill out a contact form. It is that relationship development that begins the process of building trust in the mind of the prospect and hopefully turns them into a customer.

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Productivity Bits

MAY 5, 2016

Phone calls. The recipe must be handled as a process, or you’ll end up with a sticky mess. Kayla Matthews is a productivity blogger and calendar-planning enthusiast. Assignments. Some days the demands of the job seem never-ending. A hectic day now and then is manageable. String too many together, though, and you risk burnout.

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

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Office Dynamics

OCTOBER 27, 2012

Your manager read emails, texts, and took phone calls between those times and the situation may have unfolded completely differently, requiring you to have new priorities this morning. These need to center around process and people. You need to constantly access your process, and then fine tune. Nothing will replace that.

Travel 100

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BMT Office Administration

JANUARY 31, 2023

Another reason to implement employee monitoring tools is to ensure that your employees aren’t using company equipment for personal use (think company phones, tablets, laptops, printers, etc.). With intuitive time-tracking software, you can automate many of these processes to save a ton of time. Frees up office space. Why is that?

Payroll 52

Payroll Project Management Email 2020 52

Success

APRIL 25, 2024

I have a calendar full of the total time I’ve moved each month on my desk. After so many other logs and accountability processes failed, this method succeeded. Utilize phone calls for connection and to get stuff done Make a phone call? Why bother when we have email, social media, text and so forth? I walked again.

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Stephanie LH Calahan

NOVEMBER 2, 2011

"I check my email 3 times a day and will respond within 48 hours, if this is an emergency call xxx.xxx.xxxx etc." For example, I actually have time blocked off on my calendar every week for reading - both for knowledge and for fun.  PS - I invite you to sign up to get updates in your email. 

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