Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Most people handle a constant flow of text messages, emails, photos, videos, and other digital information. Automate Email Organization.

Filing 190

Filing Email 2017 Stress 190

Success

NOVEMBER 17, 2021

Recurring tasks, delegation, comments, calendar integration, kanban-style productivity visualizations and subtasks are some of the most notable features of Todoist. More advanced, and more expensive, plans come with more advanced features. Todoist’s basic features are free for everyone, but more advanced users will pay $3 per month.

2022 352

2022 Basecamp Google Google Docs 352

All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. It should be easy for someone else to pick up, follow, and achieve the same results, even if they’ve never touched the project before. Review calendars and compile date and time options.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Practically Perfect PA

FEBRUARY 17, 2014

As I’ve always said our main role as assistants is to free up time in our executive’s day so that they can focus on the big stuff. There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Email and diary management.

Management 100

Management Suppliers Holidays Calendars 100

C-Suite Assistants

JANUARY 9, 2024

Work-life balance is the delicate art of juggling professional responsibilities and personal well-being in a manner that ensures neither takes priority at the expense of the other. Executives very often find themselves tethered to smartphones, answering emails and messages, and taking calls long after office hours have ended.

Environment 52

Environment Skills Travel Health 52

C-Suite Assistants

FEBRUARY 7, 2022

They schedule both business and personal appointments, maintain the calendar, and are responsible for a full range of administrative and personal duties—from managing correspondence and making appointments to booking speaking engagements and event planning. An EA/PA manages the executive’s entire life.

Payroll 74

Payroll Lifestyle Gifts Calendars 74

C-Suite Assistants

AUGUST 31, 2021

Not only are you focusing on how to grow your business through hiring, training and fundraising, but you are also juggling the million administrative tasks that come up during the day. Startups are all about keeping up this momentum and energy, putting systems in place to manage rapid growth and a lot of hard work and innovation.

Social Media 52

Social Media Skills Environment Calendars 52

C-Suite Assistants

JULY 26, 2021

Virtual assistants can give you a lot of freedom by taking on repetitive and administrative tasks and freeing up time to attend to other aspects of the business. Some virtual assistants may cover more than one time zone, or you can work together to come up with a coverage plan. This is not necessarily the case.

Time Zones 52

Time Zones Social Media Calendars Expenses 52

Productivityist

JULY 5, 2017

Leave a bottle of water where you’ll drink it first thing when you wake up. (I Never forget to turn on your email vacation message…and preferably do so the day before you go on vacation. And be sure to send this email before you leave for vacation. Your calendar outlines the broad strokes of your day. Record programs.

Clothes 65

Clothes Calendars Social Media Email 65

Practically Perfect PA

DECEMBER 13, 2013

This app is slightly expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. If your manager needs to pick up a souvenir for their kids this app will tell them (or you!)

Restaurants 100

Restaurants Travel Expenses Phones 100

BMT Office Administration

MAY 9, 2022

More complex processes can even be broken up into multiple SOPs to detail different tasks within a larger process. The goal is to make your documentation thorough enough that any employee that follows it will end up completing the task in the same manner with a consistent end result. How to format an SOP. SOP formats can vary.

Payroll 72

Payroll Forms Expenses Finance 72

Productivity Bits

MARCH 17, 2016

Cut Down on Start Up Time When there are no programs to install or updates to download, you can significantly reduce the time it takes you to get started with your work. Collaborate More Efficiently Before the cloud, working with other employees on a project could require countless emails and phone calls.

Phones 100

Phones Collaborate Email Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

This app is slightly more expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. The app then sends you an email with their details. Here are a few of my favourites: Travel.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

This app is slightly more expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. The app then sends you an email with their details. Here are a few of my favourites: Travel.

Restaurants 100

Restaurants Travel Phones Calendars 100

C-Suite Assistants

JANUARY 12, 2021

Far too much rests on your shoulders to let calendar planning, telephone calls, travel booking, and other administrative responsibilities interfere with your performance. With tools such as email, voicemails, and mobile devices, you may wonder whether personal assistants are worth the cost. But how much does a personal assistant cost?

Salary 52

Salary Travel Calendars Expenses 52

Office Dynamics

DECEMBER 16, 2013

The cost of the average meeting, including salaries, expenses, and opportunity costs is estimated at $5000. If you have a key meeting coming up with your boss, or your best client, and you know its purpose, when should most of the thinking for that session be completed? and another under productive meeting…and another.

Agenda 100

Agenda Calendars Training 2013 100

Office Dynamics

DECEMBER 16, 2013

The cost of the average meeting, including salaries, expenses, and opportunity costs is estimated at $5000. If you have a key meeting coming up with your boss, or your best client, and you know its purpose, when should most of the thinking for that session be completed? The thinking should be done before the meeting.

Agenda 100

Agenda Calendars AT&T 2013 100

Ian's Messy Desk

AUGUST 31, 2010

10 Simple and Inexpensive Christmas Gift Ideas – Gifts for the teacher, babysitter, hockey coach, or for the hosts of your holiday parties, don’t have to be expensive. Advent Calendar Resources On-line – November 28 marks the start of the Advent season. Here are 10 gift ideas in small packages. Comments No comments yet.

Holidays 100

Holidays Gifts Calendars 2010 100

Success

NOVEMBER 17, 2021

He recently gained three new clients in three days, and while he is excited, he is also feeling overwhelmed by his now jam-packed calendar. We’ve all been there: Our calendar is a mess and Post-it notes filled with to-do lists cover our desk. I either complete the task immediately or carve out time on my calendar to complete it later.

Credit Card 290

Credit Card Calendars Expenses Mentoring 290

Stephanie LH Calahan

NOVEMBER 8, 2013

  Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. My calendar syncs with my Apple products as well. Having VAs I can simply fax order forms to.

2003 100

2003 Dropbox Fax Social Media 100

Productivityist

JANUARY 19, 2017

One of the reasons I worked with NeuYear was to build a calendar I could use for this process. Want a less expensive version you can print at home? Watch for those posts to go up on the last Tuesday or Thursday of every month.). Read the MMT series email for December 2016. Read the MMT series email for January 2017.

2017 40

2017 2016 Travel Calendars 40

Stephanie LH Calahan

FEBRUARY 11, 2011

The tool allows us to know where the business stands at-a-glance, view client data, track sales and expenses, create and manage invoices/purchase orders as well as see industry trends. I set up recurring appointments for things like bookkeeping or marketing. I set up recurring appointments for things like bookkeeping or marketing.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Success

JANUARY 8, 2024

Some apps require monthly subscriptions, which can get expensive. Make sure you know what you’re signing up for and read the cancellation policy before entering your credit card information. It’s free for up to five personal projects but offers a Pro version with 300 personal projects and an AI assistant.

Goals 290

Goals Monster Google Calendars 290

Practically Perfect PA

APRIL 1, 2014

I started out as a receptionist and ended up as an EA. This role included updating my Executive’s CV, keeping licenses current for my exec, helping with the immigration process (my exec wasn’t a citizen at the time), and my absolute favourite, figuring out how to get a lot of expensive furniture imported from Asia!

Finance 100

Finance Salary Filing Project Management 100

Stephanie LH Calahan

MAY 13, 2011

Do You Have A Pain In Your Back-up? Everything is backed up on the web automatically. > I take pictures & videos, enabling me to 'capture the moment' > The reminder facility is fab & I also use it as my back-up alarm for those early morning meetings. I use Carbonite. I don't have to schedule anything.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. I set up alerts to remind me that they're coming up.

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

JANUARY 10, 2010

Another time I was trying to find a full-serve gas station to fill up, but there was nothing to be found. It was expensive,but when I brought it home I had to do all the work to get it up and running. He loved it and I believe ended up doing his job better because of it. Recently, I bought a new laptop.

Time Zones 100

Time Zones IAAP 2010 International 100

Musings of a High-Level Executive Assistant

JUNE 17, 2013

Whenever you need her, assure her you have no problem waiting for her to finish typing that email, texting that person, or whatever it is she is doing. Some executives love talking/the phone, other love emails/writing, and others love texts, etc. Have all the accompanying emails or paperwork too. 1) Get her attention first.

Medical 40

Medical Email Calendars Expenses 40

Musings of a High-Level Executive Assistant

MARCH 3, 2013

Surely, as executive assistants we may feel this way when we have to do all the boring stuff - filing, expenses, travel, calendaring, and phones. I went to pick up dinner tonight and a lovely girl behind me commented how we just ordered the same dish - a salad with extra lettuce and mild and medium salsa.

Customer Service 40

Customer Service Gifts Finance Calendars 40

Andrea Kalli

JUNE 15, 2010

For others, the expense simply does not bring in any real return, as a community simply can’t be created around each and every business out there. An online community can’t pop up out of nowhere overnight, and it certainly can’t fix a broken business model. Thats why I am recommending them to you with a big THUMBS UP!

Social Media 100

Social Media Microsoft Outlook Twitter 2007 100

Andrea Kalli

JULY 2, 2010

Podcasting as a Commercial In this day and age, we have all grown up on television, radio and now the Internet. This is usually your most expensive option as it requires hiring a full-fledged advertising agency, outside consultants and/or actors and actresses to get it just right.

Social Media 100

Social Media Microsoft Outlook Twitter 2010 100

Virtual Moxie

NOVEMBER 8, 2010

Stay away from email! Shes used to acting in plays, performing her music, taking dance classes, organizing events, having up to 20 credit hours of classes, and working at the performing arts center. Tears welled up as yet another decision had to be made about a beloved activity. Speed is the enemy of many good things.

2010 100

2010 Health Training Calendars 100

Andrea Kalli

AUGUST 11, 2010

You should also include buttons that will help your viewers email your link to others. While this may be more expensive than other video promotion methods, it will give you the edge you need when it comes to getting content published, promoted, and viewed as quickly as possible after a major newsworthy event.

Promotion 100

Promotion Social Media Microsoft Outlook Twitter 100

Small Business CEO

MARCH 5, 2010

Many corporations now allow their employees to telecommute because it cuts down on expenses and the amount of office space needed. That means, waking up early, allotting a reasonable amount of time for lunch, and making yourself available to coworkers and clients at the same hours each day.

Home Office 40

Home Office Telecommuting Stress Environment 40

Musings of a High-Level Executive Assistant

OCTOBER 8, 2013

Still trying to keep up with my blog and column to answer your great questions and comments! It is never their life goal to grow up to be an executive assistant. And anyone can email me questions and I respond only via this blog, not to your personal address. The latest 2 questions I answered over there are below.

Salary 40

Salary Customer Service Promotion Calendars 40

C-Suite Assistants

JULY 31, 2023

Their responsibilities tend to center around the following areas: Communications: A great EA can organize and manage your email, draft emails or respond on your behalf to emails, initiate conversations, and make you aware of potentially important issues that may not surface to your level.

Calendars 86

Calendars Travel International PowerPoint 86

BMT Office Administration

DECEMBER 5, 2022

That’s not to mention how difficult communication can be if you use email. Before you know it, you’ll have 15 email threads to keep up with, as well as loads of time-tracking spreadsheets for each team member. calendar view, Gantt charts, etc.). Trello Power-Ups. What are those?

Project Management 64

Project Management Management Calendars Budget 64