Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

Calendars 100

Calendars Twitter Phones Google 100

Success

NOVEMBER 9, 2023

I’m not a tech writer, so I’ll give you the lay version: It’s a computer program that’s been fed all the information on the internet that you can “talk” to (by typing) and get helpful answers. For example, “Create a 30-day social media calendar and captions for five posts per day. What’s a chatbot? And, voilà!

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Office Dynamics

AUGUST 29, 2019

Let’s take for example the task of meeting planning or calendaring for your executive. Pay attention to non-verbal cues when working with others to schedule meetings, if you are talking face-to-face or on the telephone or even in an email. Informal, yet professional environment which encouraged participants by all attendees.”.

Administrative Training 279

Administrative Training Travel Training Meeting Planning 279

BMT Office Administration

AUGUST 17, 2022

For example, some tasks that are more repetitive and boring can be hard to stay focused on, so you may need to experiment with music like lo-fi that can sometimes boost productivity or find a podcast that will provide entertainment without becoming a major distraction. You may find that a certain task is taking up more hours than it should.

Management 102

Management Calendars Payroll Phones 102

Laughing all the Way to Work

OCTOBER 27, 2018

I put items in my calendar as a reminder, but the problem with calendar reminders is unless you know which day you put it on or what you named it, you can't easily find it. When I receive an email relating to a meeting, I create a meeting sheet and cut and paste the email in there and make any relevant notes.

Filing 182

Filing Calendars 2018 Email 182

LEADERASSISTANT.COM

MARCH 28, 2024

Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings. You can mention specific examples of team events, leadership styles, and company missions.

Interviewing 52

Interviewing Cover Letter Skills Resume 52

All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. A system contains all the information you need to handle the accounting functions for your job. Review calendars and compile date and time options. Step 1: Brainstorm. Meeting Agenda.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Most people handle a constant flow of text messages, emails, photos, videos, and other digital information. Automate Email Organization.

Filing 190

Filing Email 2017 Stress 190

Office Dynamics

JULY 10, 2018

Include as much information as possible; date range, project specific tasks, coworkers involved and try to include how that project tied into the company’s mission. Create email templates for responses to most frequently asked questions to save time. Keep the file on your desktop or easily accessible.

Goals 202

Goals Stress Filing Email 202

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Laughing all the Way to Work

NOVEMBER 7, 2009

© Copyright Patricia Robb 2010 7 November, 2009 Too much information. Do you have a question or do you want to pass information along to the person. For example, "Further to our conversation this morning, attached is a template letter that should meet your needs." Does it require any further information or explanation?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

JUNE 17, 2011

Information Overload is a topic that comes up frequently when I talk with people about what holds their productivity back. Many people have become "information junkies" collecting all kinds of information but not having it in a format that makes it usable.    Wow that is great!

Interviewing 100

Interviewing Microsoft Outlook Restaurants Calendars 100

Tips From T. Marie

DECEMBER 7, 2018

With the increase in virtual services and communication done entirely via email, Skype and Slack, you may not even have a physical address to send a gift to. For example, real estate agents often give their buyers a gift upon the successful purchase of a new home. For example, one year I created personalized notecards for clients.

Gifts 115

Gifts Holidays Purchasing Staples 115

Worxbee

MAY 17, 2021

Email templates and tools. Email can be an inefficient nightmare without the right tools and techniques in place to manage it. From conversations getting lost among the pile to having to repeat frequently-used emails, there are many issues that some well-chosen tools can help you to manage. Email management tools.

Google Docs 78

Google Docs Basecamp Calendars Doodle 78

On The Job

MAY 23, 2018

If you're like most people, you will still check your email (this is why smartphones were invented, right?) You tell yourself you're doing this because it's easier to keep up with some work while you're away and then not face an avalanche of emails when you return. Daddy needs to finish this email to his work!" You need to: 1.

Email 114

Email Social Media Phones Calendars 114

Page Personnel

OCTOBER 2, 2022

It means staying on top of diaries and calendars, keeping paperwork (whether digital or physical) filed neatly, and always thinking ahead to what’s next. Honesty and discretion – administrative professionals are often privy to confidential communications, strategy meetings, business performance figures and other classified information.

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

Management 100

Management Calendars Agenda AT&T 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Still others get completely overwhelmed with the information drowning their in-boxes on a daily basis. 

Email 100

Email Management Filing Monster 100

Office Dynamics

AUGUST 4, 2017

Phenomenal examples include manufacturing, mechanized farming, retail, and many other sectors. Zapier connects over 700 apps moving information across web apps automatically thus reducing the time and energy used hopping from one app to the other. RoboTask allows repetitive tasks on your Windows PC to get easily automated.

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Credit Card Dropbox Fax Google 182

Tips From T. Marie

SEPTEMBER 27, 2016

Click To Tweet For example, how many times have you, your assistant or receptionist played phone tag trying to schedule a meeting or appointment? Setmore takes care of all the things a receptionist normally would, including sending a reminder email. Google Calendar with Calendly. So your life is contained in Google Calendar?

Phones 100

Phones Doodle Calendars Google 100

Worxbee

MAY 10, 2021

Calendar management falls under their job role and they’re quick to learn about what an “ideal” routine looks like for you. Most executives simply don’t have time to manage their own calendars well and that’s where back-to-back engagements start to cram in. You’re spending too much time on emails. You’re doing too much doing.

Calendars 78

Calendars Email Goals Environment 78

Stephanie LH Calahan

NOVEMBER 22, 2013

  I've tried delegating through email, google and drop box.  You can organize tasks by category, track due dates, and access the information from anywhere. You can set a due date, and even sych the due date to your calendar. 3 - Declutter Your Email Inbox. " "We're just not getting stuff done. 

Calendars 100

Calendars Project Management Email AT&T 100

BMT Office Administration

DECEMBER 13, 2022

In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. For instance, Asana and other programs offer Gantt charts, calendar views, and time-tracking, whereas Trello does not (unless you pay for power-ups, but more on that in a bit). Calendar view. Salesforce.

Management 52

Management Project Management Forms Calendars 52

Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. I also use this service with my clients so that they have access to all of their files too.

Dropbox 100

Dropbox Calendars Filing Phones 100

Practically Perfect PA

MARCH 10, 2014

If the request comes from a more junior member of staff I tend to ask them to email me the details so that I have a record of the task and I can keep the email in my inbox until I have completed the work. Calendars are not just for appointments. I do make use of new apps like Evernote to keep a track of information.

AT&T 100

AT&T Calendars Keyboards Email 100

On The Job

NOVEMBER 5, 2010

Folders should be labeled "delete," "do it now," "respond today," "schedule a specific time on calendar," "waiting for response," "file it," "someday" and "freedom." For example, anything that can be handled in less than 2 minutes should be in the Do it Now folder. And the Freedom file? Any other e-mail tips to share?

Social Media 100

Social Media Calendars Email Filing 100

Practically Perfect PA

MARCH 27, 2015

Ideally the list should be on the same email system that you use to manage their inbox and schedule (Microsoft Outlook for example). Don’t forget to add tasks with deadlines to your Executive’s calendar. If this is not the case it might be worth suggesting to your boss that you work together on their to-do list.

Management 100

Management Microsoft Outlook ASAP Calendars 100

Page Personnel

AUGUST 26, 2022

Multi-tasking skills Office managers would be pulled left, right and centre every other day by different people in the office, requesting information and asking for advice, from changing the printer ink, to finding stationery, checking on courier packages and even finding out about the boss's day.

Management 52

Management Payroll Fax Suppliers 52

Worxbee

MAY 31, 2021

In addition to usernames, passwords, email, and calendars, you’ll also need to know who to talk to or where to go if you have any system issues. For example, have you had enough context to do tasks as they should be done? Does everyone who needs to know things get the right information?

Agenda 78

Agenda Attire Goals Calendars 78

Ian's Messy Desk

MARCH 9, 2011

Lite – Make quick handwritten ink notes and reminders on the fly… set quick alarms, save notes to your Home Screen and share your “sticky&# notes by email or Twitter… Money & Bills – is the iPhone client for Pageonce. Pageonce merges information from various sources into one page. geardiary.com).

Credit Card 100

Credit Card Calendars Filing Email 100

Make or Break Moments

DECEMBER 16, 2009

Here is a perfect example of marketing driving the traffic and a sales person dropping the ball. We only get one chance at a first impression and Leslie’s first impression clearly isn’t positive in this example. I assume the purpose of Internet marketing is to create sales. I walked into the small store.

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Productivity Bits

MARCH 29, 2011

For more information: www.plancake.com. Plancake has got everything that you would expect from a GTD-oriented task manager: lists, tags, notes, calendar, next actions, repetitive tasks and an Inbox. It is not like your email Inbox, when half of times the message has nothing to do with you. I am going to give you an example.

ASAP 100

ASAP Calendars Confidence Email 100

Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. 0930 – As I’ve already checked my inbox and prioritised my tasks for today I make a start with my plan by sending out a few queries over email.

Email 100

Email Filing Networking Training 100

Productivityist

JANUARY 12, 2015

There’s just something about taking the first month of the calendar year slowly in order to really set up the next eleven months properly, and since I really start this process during the first week of the Christmas break I have about six weeks to reflect on the months gone by and mindfully prepare for the months ahead.

Calendars 40

Calendars Social Media Email Google 40

Productivity Bits

OCTOBER 1, 2011

example : A piece of advice often give to beginning runners is to not think about running everyday, but rather to make the goal to get into your running gear – your shorts and shoes – and step out the front door every day. If he completed this task, he put a red X on the calendar for that day. Start small. Start manageable.

Forms 100

Forms Calendars Goals Restaurants 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Office Dynamics

OCTOBER 27, 2012

We had already received such wonderful information, and here was an additional rich opportunity to learn. Joan began by sharing a word picture example for administrative assistants: imagine your job is like being at a football game. Joan said she views the administrative role as that of a funnel for information. Action Plan: 1.

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Travel Email Management Calendars 100