Laughing all the Way to Work

OCTOBER 27, 2018

I document everything and that is how I keep track. I put items in my calendar as a reminder, but the problem with calendar reminders is unless you know which day you put it on or what you named it, you can't easily find it. So I document that as well. If I am waiting to hear back from someone, that is documented as well.

Filing 182

Filing Calendars 2018 Email 182

Worxbee

MAY 17, 2021

Your processes, standard operating procedures and policies should be clearly documented and accessible to those who need to use them. Process documentation tools. Once you’ve determined everything that needs to go into a process, it’s important to devise clear steps and document them. Document storage.

Google Docs 78

Google Docs Basecamp Calendars Doodle 78

All Things Admin

JUNE 23, 2021

A system contains all the information you need to handle the accounting functions for your job. A good system is documentable, sharable, and repeatable. The best way to explain how to document your systems on paper is to show you. Review calendars and compile date and time options. Systems have many benefits.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Most people handle a constant flow of text messages, emails, photos, videos, and other digital information. Automate Email Organization.

Filing 190

Filing Email 2017 Stress 190

Eat Your Career

JULY 20, 2021

I am comfortable asking for the information I need to get the job done. I use a system for managing email and other virtual correspondence and do not let it pile up. I keep a rigorous calendaring system to manage my time-based events and activities. I document the steps of processes that I do infrequently so as not to forget.

Skills 246

Skills Management Learning Calendars 246

LEADERASSISTANT.COM

MARCH 28, 2024

Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings. Include a specific contact person for queries, an email address or a link to the application portal.

Interviewing 52

Interviewing Cover Letter Skills Resume 52

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should also deal with all inbound communications, organise and decide which information the executive should be made aware of. Administration of documents.

Management 100

Management Suppliers Holidays Calendars 100

BMT Office Administration

DECEMBER 13, 2022

In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. For instance, Asana and other programs offer Gantt charts, calendar views, and time-tracking, whereas Trello does not (unless you pay for power-ups, but more on that in a bit). Calendar view. Salesforce.

Management 52

Management Project Management Forms Calendars 52

Jen Lawrence

NOVEMBER 16, 2020

We go from day-to-day fielding emails, doing our best to stay on top of our task list, and hoping we’re piecing everything together correctly. Email, Calendar, Task Management, Document Management, Password Database. Supports keeping your client information orderly. Email Marketing, Social Media, Website.

Legal 52

Legal Social Media Customer Service Project Management 52

Jen Lawrence

NOVEMBER 16, 2020

We go from day-to-day fielding emails, doing our best to stay on top of our task list, and hoping we’re piecing everything together correctly. Email, Calendar, Task Management, Document Management, Password Database. Supports keeping your client information orderly. Email Marketing, Social Media, Website.

Legal 52

Legal Social Media Customer Service Project Management 52

Office Dynamics

APRIL 19, 2017

Have you ever been in a meeting where the information comes fast and furious or sat across from your executive as he or she verbally dumped out the details for an important trip or memo they need drafted? With a calendar app , you’ll never forget an important date again. Audio recorders. When is that important meeting?

Administrative Professionals 192

Administrative Professionals 2017 Calendars Phones 192

BMT Office Administration

MAY 9, 2022

Implementing and documenting standard operating procedures (SOPs) is a great way to make sure that all staff members are completing their tasks in the correct manner. A standard operating procedure (SOP) is a detailed document with step-by-step instructions on how to properly complete a task. What is an SOP? How to format an SOP.

Payroll 72

Payroll Forms Expenses International 72

Practically Perfect PA

APRIL 21, 2017

I rely heavily on Outlook to help with not only scheduling, but simple reminders, shared calendars, etc. Also, having full access to each person’s calendar is a must. If an exec is unexpectedly out of the office and a meeting that they scheduled needs to be cancelled, you can easily cancel it and manipulate their calendar.

Management 222

Management Calendars Negotiating AT&T 222

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

Management 100

Management Calendars Agenda AT&T 100

Practically Perfect PA

MAY 28, 2012

As assistants we are trusted with confidential information on a regular basis, we see our boss’ emails, we open their post and we often hear private details about other members of staff. Confidential electronic documents (anything that is visible on your computer screen). Confidential paperwork (anything that is on your desk).

Gossip 100

Gossip Filing Email Calendars 100

Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Grouping similar messages or documents together will also make them easier to retrieve later, but you can store them in a way that suits you best.

Calendars 100

Calendars Filing Email AT&T 100

Stephanie LH Calahan

JUNE 17, 2011

Information Overload is a topic that comes up frequently when I talk with people about what holds their productivity back. Many people have become "information junkies" collecting all kinds of information but not having it in a format that makes it usable.    Wow that is great! You can get more detail here.

Interviewing 100

Interviewing Microsoft Outlook Restaurants Calendars 100

Andrea Kalli

JULY 19, 2010

While video marketing can be very effective in promoting products and services , websites or landing pages are important in providing more information to interested audiences as well as gathering subscriptions. Furthermore, it should include a form that visitors can use to sign up to your email list. Want To Link To This Article?

Email 100

Email Social Media Constant Contact Microsoft Outlook 100

Andrea Kalli

JULY 19, 2010

While video marketing can be very effective in promoting products and services , websites or landing pages are important in providing more information to interested audiences as well as gathering subscriptions. Furthermore, it should include a form that visitors can use to sign up to your email list. Want To Link To This Article?

Email 100

Email Social Media Constant Contact Microsoft Outlook 100

Office Dynamics

OCTOBER 12, 2015

operates on “information on an as-needed basis” which is always too late. Need for access to his email. Blocking his calendar to work on his projects. After reading almost all 700 responses, a 150 page document, here is what rose up as the top 3 struggles. Talking about calendar and upcoming meetings. Mind reading!

Calendars 100

Calendars Travel Email Management 100

Andrea Kalli

APRIL 6, 2010

While ten years ago, managing email could have been a secondary consideration, today it is absolutely vital to keep customers and clients in the loop through rapid, prompt email support. Service businesses will always need to devote more time to emails than product-based businesses. Limit your daily email quota.

Email 100

Email Management Microsoft Outlook Social Media 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Still others get completely overwhelmed with the information drowning their in-boxes on a daily basis. 

Email 100

Email Management Filing Monster 100

Productivity Bits

NOVEMBER 16, 2010

Although our email inboxes may be constantly brimming with unread messages, the benefit of email and computers is that there is little need to print out excess papers. Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. Tip #1: Don’t Print Too Much.

Filing 100

Filing Calendars Suppliers Email 100

Productivity Bits

MAY 12, 2011

People prefer Gmail for their email needs on the go. Your tasks are visible pretty much everywhere – on Gmail, Calendar, iGoogle and through the Google Tasks API that can be used to sync your tasks with third-party applications and devices. Google Calendar. With Google Calendar you can easily manage your upcoming events.

Google Docs 100

Google Docs Calendars Verizon Google 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Clutter Coach

NOVEMBER 17, 2014

I know they have fascinating and important information in them, but you don’t have time to read them and keep up with what came in today. Information is only useful when you can get at it. Just having all that information is not the same as being able to use it. Have a tray for to-be-filed documents. old catalogs.

Medical 100

Medical Filing Credit Card Legal 100

Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. 0930 – As I’ve already checked my inbox and prioritised my tasks for today I make a start with my plan by sending out a few queries over email. 1630 – Another meeting to attend.

Email 100

Email Filing Networking Training 100

Jen Lawrence

JULY 20, 2020

We load in all our tasks, get all the labels/tags figured out, maybe link it to our digital calendars. Can you connect your email account? Your digital calendar? Your document management software? How much information do you want to capture? Things start out really well. Things are going to be different this time.

Management 52

Management Calendars AT&T Project Management 52

Practically Perfect PA

MARCH 10, 2014

If the request comes from a more junior member of staff I tend to ask them to email me the details so that I have a record of the task and I can keep the email in my inbox until I have completed the work. Calendars are not just for appointments. I do make use of new apps like Evernote to keep a track of information.

AT&T 100

AT&T Calendars Keyboards Email 100

Eat Your Career

OCTOBER 23, 2013

This means you should be able to quickly and easily capture information no matter where you are or what you’re doing. Some online task and project management systems are more up to speed on this kind of thing and have apps for your phone to make capturing information easy even when you’re offline. More clicking. Aesthetics.

Management 100

Management Basecamp Calendars Phones 100

Office Dynamics

JUNE 27, 2012

So how many times have you read or written an email today? million emails are sent or read each day. Some time ago, we asked readers for a list of their pet peeves with emails. The results led to our first “ Email etiquette ” story. Top 10 Email Pet Peeves. Pet peeve: The disorganized email.

Etiquette 100

Etiquette Filing Email Calendars 100

Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I don''t take or make calls outside those hours, and most of the time, I don''t answer email, either (see 1c for the exception to the email rule). I calendar everything and work from my calendar. I plan my work around time away.

Calendars 100

Calendars AT&T Phones Email 100

The Office Professionals Place

JUNE 7, 2010

My suggestion would be to backup your documents, electronic files, spreadsheets, etc. In the event your system crashes or you get some terrible virus, you will be able to access documents and work on another computer while IT restores your data. A good practice is to perform a weekly backup of documents and files. Contact Ms.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. For more information on these certifications, click the link [link] 2. Effective Business Writing Skills Who wants to read a three page email? Utilize spell check and review the document for grammar errors.

IAAP 100

IAAP Filing Administrative Professionals Skills 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? If you want more information, let me know by posting a comment to this article. Yes, you can listen to voicemails as well.

Google 100

Google Google Docs Filing IAAP 100