Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ?

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Professional Assistant Blog

OCTOBER 6, 2009

This site just saved my company a ton of money! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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Stephanie LH Calahan

JULY 1, 2011

  It is your memory -- only organized!  BatchBlue was created with one goal in mind: to create useful, user-friendly software for small businesses. Also, a large focus of what we are as a company is about family.   A good CRM is more than an address book. 

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Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? This cuts down on you having to do the same job twice and saves you and the company time and money.

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Professional Assistant Blog

JULY 17, 2009

Would it also be nice for the client to call every so often to commend your company on something that they did right and went above and beyond the call of duty? How would you feel? Would you prefer the client to calmly and rationally give you information on their issue? Were all human and should treat each other that way.

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Ian's Messy Desk

MARCH 1, 2012

Working at an organizations’ head office, we see a lot of paper. This means that you immediately give this paper to someone else, whether this person is someone in your company, a client, vendor or someone else you outsource to. Combine that with a search tool such as Google Desktop and I can quickly find material previously saved.

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Professional Assistant Blog

OCTOBER 20, 2008

Your next step would be to Google it or hop onto Wikipedia to find out more information by opening your internet browser. You can also read my article on How to Search Within a Company Website here, if you are diong research in this area. You come across a piece of text that you are unfamiliar with. Whats next?

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Ian's Messy Desk

JANUARY 15, 2014

Immediately give this paper to someone else, whether this person is someone in your company, a client, vendor or someone else you outsource to. Combine that with a good filing system and a search tool like Google Desktop and I can quickly find previously saved material. Organize your office heart. DELEGATE IT. Keep it clean.

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? There are two ways of backing up your e-mails.

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Professional Assistant Blog

AUGUST 21, 2008

You would think that higher paying jobs would be the first ones to go, since companies would be losing more money by keeping the executives on board. It’s interesting to see that even with these types of jobs, people can be affected quite severely. You can find Administrative jobs in your area here. What are your thoughts on this issue?

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Professional Assistant Blog

NOVEMBER 5, 2008

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? B eing able to retrieve the data is more important than an organized alphabetized file drawer.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? all over the place, there is no consistency and makes everyone look bad, especially the company.

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Professional Assistant Blog

OCTOBER 27, 2008

If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc., If theres something you cant find, dont hesitate to contact me by e-mail here or click on the Submit A Question link at the top of this page. unless you specify that you would like me to.

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Professional Assistant Blog

JULY 16, 2008

She is the largest share holder of the company, obviously. Heres the link: www.findaseminar.com/administrative-seminars.html Also, one other thing I wanted to mention is that the company that I work at has online courses that I can take. Check with your company to see if they have a similar program in place. I found your blog.

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Professional Assistant Blog

SEPTEMBER 23, 2008

Whether you need help fixing up that company website, proofreading a report that your boss needs right away or even compiling reports that your boss gave you today and is asking for you to complete it yesterday. Hiring a freelancer can have great benefits. Truths of a Shy Writer can help you when you’re in a bind.

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Professional Assistant Blog

NOVEMBER 23, 2007

Here are 4 of the most difficult interview questions that companies will ask and ways to tackle them: Where do you see yourself in X number of years? Are you just looking for a job that can tie you over until you find that dream job? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

OCTOBER 29, 2008

for your company, click here. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? If you’re looking to purchase ACT!

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Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. Home About Me Advertise E-mails Should Not Be Like a Game of Tennis! At least you will have proof of it.

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Professional Assistant Blog

OCTOBER 21, 2008

There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. By The Professional Assistant on Tuesday, October 21, 2008 Filed Under: Productivity A re you the person that purchases stationary and other items for your department?

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Professional Assistant Blog

SEPTEMBER 9, 2008

Now picture how many people would have a negative image of your company? Following proper customer service procedures will help you build a better business relationship with your clients and make your company look brighter. They most likely will stop using your product/service, but also, they would end up telling their friends.

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Professional Assistant Blog

DECEMBER 28, 2007

Home About Me Advertise Blogging Here and There By The Professional Assistant on Friday, December 28, 2007 Filed Under: Organize , Prioritize , Productivity A s you may have noticed, I havent been blogging on a daily basis for about 2 weeks now. Cheapest domain name can be seen online where it can be registered at very low rates.

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Professional Assistant Blog

AUGUST 18, 2008

It would be interesting to see how many companies would allow for this type of dress code, since quite a lot of places have client visits on a regular basis. Post from: Administrative Assistant Tips 2comments for this post Jodith I have no problems with shorts in the office if its a casual environment (and I mean casual, not business casual).

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Professional Assistant Blog

OCTOBER 9, 2008

By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called? Use A Phone Call Log!

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Professional Assistant Blog

DECEMBER 17, 2007

By The Professional Assistant on Monday, December 17, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity W hat would you say about having a “No e-mail day?&# Intel is the first company to implement this day for its employees. Home About Me Advertise No E-mail Day? What would you do in place of it?

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. Click the little number 2 shown below to collapse all of the details in between all of the companies.

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Professional Assistant Blog

OCTOBER 31, 2007

Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? Then there are times when I am bored out of my mind and start either asking others for work or updating the company database.

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Professional Assistant Blog

DECEMBER 5, 2007

This can boost company credibility and advertise itself in a global way. Internal blogging refers to employees writing blogs that are stored on an intranet or company server. Only the employees within that company can view the information that they write. Try to keep to a niche of a topic that you are very well versed in.

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Professional Assistant Blog

DECEMBER 14, 2007

Affiliate marketing lets organizations advertise a companys products for a commission fee per item sold. There are many online companies which are providing web hosting services. The website design should always meet the theme of the company and its products. If its not the companys website, delete it.

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Stephanie LH Calahan

MAY 27, 2011

Now, take a look at your business card, brochures or other social media profiles.    The other day I was in a meeting and saw a card that had the back covered with 2 different QR codes and the front had a few different urls. .    Some would say that having a Google profile is all that you need. 

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Professional Assistant Blog

OCTOBER 30, 2008

By The Professional Assistant on Thursday, October 30, 2008 Filed Under: Meetings , Organize , Productivity D o you find yourself being bored out of your mind at times with nothing to do? I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc.

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Professional Assistant Blog

NOVEMBER 29, 2007

Hotel managers and catering companies are also getting rave reviews about good branding quality. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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Stephanie LH Calahan

MARCH 16, 2011

  [ Steph Says: You can also do a Google search for sample contracts.    If your business is about selling cute bunny outfits, the picture might be appropriate!      Keep all your business letterhead, logos contacts, etc. Less clutter on a business card tends to attract more attention.

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Professional Assistant Blog

SEPTEMBER 14, 2007

By The Professional Assistant on Friday, September 14, 2007 Filed Under: Organize , Prioritize , Productivity D oes your firm want to save money? This definitely saves you time and money, so that you can focus on doing whats most important to your business - making money. Home About Me Advertise Outsourcing - Good or Bad?

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Professional Assistant Blog

JANUARY 15, 2008

I went through quite a few companies before I found my dream job. After that, we organized a game of bingo where people would be able to win small prizes that would help with their everyday living. There is life outside of the office, but of course, you need to go to work to get your bread and butter. But that’s another story.

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Professional Assistant Blog

MARCH 3, 2008

By The Professional Assistant on Monday, March 03, 2008 Filed Under: Organize , Productivity E ditor’s note: This is a guest post by Brian McCullough of TheJobBored.com. Home About Me Advertise On E-mail Blackouts. Hopefully, not too many of you were affected by the email system outages yesterday.

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Professional Assistant Blog

OCTOBER 10, 2008

Unfortunately, with my company, we have a standard template that we use and cant change it. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Presto change-o!

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Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. Professional Organizer: Organization is a must if you are an assistant. One of our main duties is to keep our bosses organized.

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