Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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All Things Admin

JANUARY 10, 2022

Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Zone 2: Work Staging. 2 pencils.

Filing 52

Filing Mentoring Administrative Professionals 2021 52

Office Dynamics

APRIL 20, 2017

This smart app even “learns” your schedule and adapts to your busy and available times. Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Update, backup, and share files with your executive and team – no flash drives needed!

Time Zones 223

Time Zones Administrative Professionals Basecamp Business Cards 223

Success

JUNE 23, 2021

She relieves me from things I don’t need to be doing like email, booking travel and project planning. If your most taxing office burden is scheduling, hand over the keys to your calendar and trust your assistant to send the emails and make the calls necessary to keep meetings from double-booking. The Future of the Virtual Office.

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2021 2020 Calendars Cubicle 217

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. However, understanding the steep learning curves involved, adding these skills sooner rather than later will allow you to stay ahead.

Administrative Professionals 98

Administrative Professionals Social Media 2025 Mentoring 98

Clutter Coach

JANUARY 18, 2019

Like last time, this podcast is based on what I’ve gotten from reading a book called Algorithms to Live By. I favor insertion sorting for clothing, combined with purging your cache (listen to the previous podcast to learn about that). Books can be heavy! I’d go with bubble sort for books. Back to the books.

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Success

JANUARY 17, 2023

You’ve probably said it to yourself 100 times before: I really need to start reading more books. When you’re an out-of-the-habit adult with a full schedule, however, finding the time to pick up a book can be a challenge. Science is beginning to back up what book-lovers already know: Reading offers far-reaching benefits for your life.

Social Media 245

Social Media Goals Filing 2018 245

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Initiative and drive – the best admin assistants aren’t just reactive, responding to needs as they come in.

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

All Things Admin

MARCH 9, 2022

When I combined the information on adult ADHD with what I’ve learned in treating my generalized anxiety disorder, and my Time and Space Style Inventory (TSSI) results, it helped me create some better systems for managing my work environment for improved focus and productivity. Creating detailed checklists on paper and in OneNote.

Management 134

Management Administrative Professionals Mentoring Keyboards 134

All Things Admin

JANUARY 11, 2023

Ready to learn a bit more about each space style preference? A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. The sooner you learn to work with them rather than against them, the more organized, efficient, and productive you’ll become! How You Arrange Space.

Mentoring 52

Mentoring Filing Administrative Professionals 2006 52

All Things Admin

OCTOBER 26, 2023

Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Learning is always a win-win for an employee & manager and progress is easily tracked. Update phone extension list to ensure callers are directed to the appropriate person. Create or reevaluate daily routine to be more productive.

Goals 202

Goals Stress Filing Email 202

Office Dynamics

AUGUST 16, 2018

Each conference offered a unique learning opportunity, but none of them provided the ideal balance of professional and personal development that last year’s conference did. From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan.

Mentoring 189

Mentoring Skills Learning IAAP 189

Office Dynamics

APRIL 21, 2017

Switch up the location of your computer, your phone, and your work-in-progress files. Chrissy also has an amazing book called The Proactive Professional and some incredible ebooks and guides. If you’d like to learn more about our Blog-A-Thon you can do so here. Empty your drawers and find new places for your stockpiles.

2017 188

2017 Environment Filing Goals 188

Stephanie LH Calahan

JANUARY 22, 2010

» Learn 5 Secrets to Put Procrastination Off Until Tomorrow! You can overcome procrastination if you learn a few simple secrets.   Then, as you learn things, you can make modifications. This is powerful if you learn to use it. Comments Learn 5 Secrets to Put Procrastination Off Until Tomorrow!

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Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. But once you learn how to use the interface, it is compelling. This way, the app always knows what you are doing and when, so nothing is missed or double-booked. Pick up your phone, and the plant will die.

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Doodle Microsoft Outlook Calendars Collaborate 52

Practically Perfect PA

AUGUST 1, 2013

Sometimes it is easy to forget what we learn over the years so lets have a little reminder of the skills we have picked up at various stages of our careers: Administrator: Improving computer skills from intermediary to advanced . Learning how to use and fix a variety of office equipment. Learning as you go.

Skills 100

Skills 2003 UPS Agenda 100

The Small Business Blog

MARCH 21, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Top 5 Tips for Learning More About Your Customers by Stefan Töpfer on Mar 22, 2010 The top 5 tips weekly post is always full of hints and tips for small, home & micro business owners. OnlineOffice: Overview Get the Flash Player to see this player.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy?   Today you will learn about 12 business productivity tools that they can't live without. It houses so much more than a file index.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

NOVEMBER 9, 2010

Learn whatis enhancing or impeding your productivity today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Are You as Productive as You Could Be?

Fax 100

Fax Filing Networking Phones 100

Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. Create a Filing Masterpiece.

Filing 100

Filing 2011 Goals Clothes 100

On The Job

OCTOBER 25, 2010

Files are scattered. There is no flat surface that is not stacked with papers, magazines and books. Learn to divvy up the space. With offices at home, we’ve become more addicted to work and the constant e-mails and phone calls. Learn to "parent" yourself and put limits on when and how you will work at home.

Home Office 100

Home Office Filing Medical Equipment 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Stephanie LH Calahan

OCTOBER 13, 2010

» There is an App for That -- Productivity Apps for iPhone and Android I am constantly amazed at the new and creative applications (apps) that are on the market today for smart-phones.    It means that if you can think of something you would like your phone to do, it probably can if you find the right app!

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Phones Fax Networking Twitter 100

Practically Perfect PA

JULY 4, 2016

Taking phone calls, enquiries and general requests, handling all queries. Devising and maintaining office systems, including data management, CRM system and filing. For more details and to book onto the event, check out the website. . What would you do if you were not an assistant?

Travel 186

Travel Social Media Suppliers Email 186

Stephanie LH Calahan

JANUARY 24, 2010

Work With Stephanie « Learn 5 Secrets to Put Procrastination Off Until Tomorrow! Go to [link]  and sign up to get resources such as e-books, tip sheets, audio programs, complementary consulting and more!  Learn whatis enhancing or impeding your productivity today! Archive Network with Steph Is This You?

Fax 100

Fax Networking Filing Twitter 100

Stephanie LH Calahan

SEPTEMBER 1, 2010

Learn whatis enhancing or impeding your productivity today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   Seems like a win win to me!

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Facebook Fax Networking Filing 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

FEBRUARY 14, 2011

  Keep reading to learn more. Go to [link] You’ll be able to sign up for free resources such as e-books, tip sheets, audio programs and more, all on the subject of time management!   Keep reading to learn more. Learn whatis enhancing or impeding your productivity today! in News & Updates!

Fax 100

Fax Networking 2007 Management 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

UPS 100

UPS Filing Email AT&T 100

Stephanie LH Calahan

JANUARY 25, 2011

  Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net   Tweet     in News & Updates!   Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net   Tweet     Click to get posts as we publish Prefer less email? Are You as Productive as You Could Be?

Management 100

Management 2011 Interviewing Fax 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Each file drawer should have a minimum of two inches of room in it or it will be too difficult and stressful to put files into it. If you are on the phone a great deal, get a wireless headset. Do not cradle the phone between your shoulder and ear.

Stress 100

Stress Self Esteem Filing Phones 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Each file drawer should have a minimum of two inches of room in it or it will be too difficult and stressful to put files into it. If you are on the phone a great deal, get a wireless headset. Do not cradle the phone between your shoulder and ear.

Stress 100

Stress Self Esteem Filing Phones 100

Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

Phones 100

Phones Networking Fax 2010 100

Stephanie LH Calahan

JANUARY 17, 2011

Register Today:  What's for Dinner - 5 Steps to Meal Planning Success You Will Learn You will get insider meal planning tips from a dietitian who has planned menus for over 130,000 customers with a wide-range of tastes & preferences.  Learn whatis enhancing or impeding your productivity today!

Health 100

Health Lifestyle 2011 Budget 100

Stephanie LH Calahan

JANUARY 8, 2011

Learn whatis enhancing or impeding your productivity today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Are You as Productive as You Could Be?

2011 100

2011 Interviewing Fax Calendars 100

On The Job

NOVEMBER 5, 2010

Here's how it can happen, as I learned in this story I did for Gannett/USAToday.com. In their new book, More Time for You , (Amacom, $18.95), Tator and Latson have several important steps to deal with e-mail effectively. They say you should set up a procedure to reach others immediately via phone in urgent cases. Unsubscribe.

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