All Things Admin

FEBRUARY 8, 2024

In the book How to Keep House While Drowning , KC Davis has a chapter on rhythms, not routines. Or you may have set days of the week where you do certain reports or perform routine tasks like expense reporting or payroll. As Davis says in her book, “The best way to do something is the way it gets done.”

2024 52

2024 Mentoring Administrative Professionals Payroll 52

Success

DECEMBER 6, 2022

It can also come at the expense of family time. New Year’s resolution to consider: Ask for help with your most emotionally taxing chore, like the dishes at home or filing at work. Most resolutions are focused on the finish line—like the desire to lose 10 pounds, reduce anxiety or read 30 books in a year.

Goals 299

Goals Assertiveness Stress 2021 299

Virtual Moxie

JANUARY 4, 2021

That person may be smart to give a bit of money to (if it’s not part of an initial free consult) in order to tell you how much you should be socking away for quarterlies, advise you on setting up whatever system you’ll use to keep your books, etc. Ask about other ways to keep tabs on your finances without spending $100+/year.

Credit Card 130

Credit Card Filing Finance AT&T 130

Allwork

DECEMBER 13, 2022

In his new book Talent, the renowned economist Tyler Cowen speaks about focusing on typically underappreciated groups. . While it may seem that rank-and-file hires may not matter much to a company’s vision and strategy, remember that these hires are potential future leaders at your firm and treat them that way. .

Resume 335

Resume Interviewing 2002 Salary 335

Clutter Coach

SEPTEMBER 20, 2019

I often picture him sitting at his desk surrounded by books and papers in front of him, on the table behind and stuffed into the bookshelves next to him. We were on the same page with going through papers and filing. My dad was a big time piler who was also organized. Happy as a clam. So, you don’t have to be tidy to be organized.

Staples 100

Staples Filing Home Office Expenses 100

Step It Up VA Coaching

DECEMBER 18, 2014

You cut back on expenses, bump up your marketing, whatever it takes to keep that revenue coming in, right? Invest in an online file storage and back-up system. Having a solid plan for backing up your programs and files is important for several reasons. And having your files accessible no matter where you are comes in very handy!

Filing 100

Filing Legal Expenses Networking 100

Worxbee

OCTOBER 18, 2021

Scheduling their own meetings, booking their own travel and accommodation, filing reports and managing their own inboxes are just some of the tasks that should be filed under “not the best operational use of time.” Without extra help, there’s a natural limit on how much any person can get done, including the CEO!

Expenses 52

Expenses Travel Filing Skills 52

Step It Up VA Coaching

DECEMBER 13, 2012

You cut back on expenses, bump up your marketing, whatever it takes to keep that revenue coming in, right? Invest in an online file storage and back-up system. Having a solid plan for backing up your programs and files is important for several reasons. And having your files accessible no matter where you are comes in very handy!

Filing 100

Filing Legal Expenses Networking 100

Laughing all the Way to Work

MARCH 17, 2008

Here is what I came up with: Catch up on filing Do expense reports Order supplies Prepare courier slips Get on the phone to check voicemail and return calls, make travel arrangements, register for conferences, book boardrooms etc. At least it does for me.

Filing 100

Filing Expenses Travel Phones 100

Practically Perfect PA

MARCH 16, 2017

Each slide should feel like a new chapter in the same book. It can be expensive to hire a professional and painstakingly difficult to do with inadequate tools and software. Ability to save the recording as a video file. SlideDog is software built specifically for presenting already made presentation files.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

Each slide should feel like a new chapter in the same book. It can be expensive to hire a professional and painstakingly difficult to do with inadequate tools and software. Ability to save the recording as a video file. SlideDog is software built specifically for presenting already made presentation files.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

FEBRUARY 17, 2014

Deciding which documents their executive should read (assistants should schedule time in the Executive’s diary for catching up on paperwork / reading etc), forwarding documents to other members of staff as appropriate or filing information for a later date. Purchase orders, invoices and expenses. Holiday and sickness records.

Management 100

Management Suppliers Holidays Calendars 100

Practically Perfect PA

NOVEMBER 23, 2011

At first the consultants picked their own hotels and put the cost through their expenses and as you can imagine their choice of hotels varied wildly and so did the price. It is easy to negotiate on the price per night with a serviced apartment as they do tend to discount on block bookings. Filed under: Accomodation.

Negotiating 100

Negotiating Suppliers Expenses Restaurants 100

Productivityist

DECEMBER 27, 2016

A Book List. One of the ways Evernote Essentials author Brett Kelly uses Evernote is for building and updating a book list. Brett gets a lot of book recommendations and wants a system that will allow him to quickly build and update a book list. This use case seems like a great place to start. Organizing Your Life.

Filing 48

Filing Project Management Expenses AT&T 48

Worxbee

AUGUST 9, 2021

They can also play a hand in event planning - booking venues, helping to create a structure for the event and sending out invitations to donors. For example, most grants have conditions attached to them such as requiring activities to be done by a certain date or that all receipts related to expenditure of grant funds are filed appropriately.

Budget 52

Budget Payroll Calendars Expenses 52

Practically Perfect PA

JULY 4, 2016

Arranging travel (including training expenses), visas and accommodation and occasionally, travelling with the CEO to provide general assistance. Devising and maintaining office systems, including data management, CRM system and filing. For more details and to book onto the event, check out the website. .

Travel 186

Travel Social Media Suppliers Email 186

The Small Business Blog

JULY 27, 2006

You need to look on your books as your very own window on the health and well being of your business. So, now you know why you need to keep books, but how do you go about it. This would mean you need an extra couple of books for this alone, and can lead to making the whole issue far more complex.

UPS 100

UPS 2006 2007 2008 100

C-Suite Assistants

JANUARY 12, 2021

Far too much rests on your shoulders to let calendar planning, telephone calls, travel booking, and other administrative responsibilities interfere with your performance. But without these jobs, many executives are left to create their travel plans, file expense reports, and schedule meetings. Since 2000, More than 1.6

Salary 52

Salary Travel Calendars Expenses 52

Stephanie LH Calahan

FEBRUARY 11, 2011

The tool allows us to know where the business stands at-a-glance, view client data, track sales and expenses, create and manage invoices/purchase orders as well as see industry trends. It houses so much more than a file index. We use it to track the paperwork for my special needs daughter, articles, books, websites, etc.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. We were trying to figure out a way for my Associates and I to share files within my home office but also with my business partner that lives about 20 minutes away. Find here: steph.bz/EZBackup.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

The Small Business Blog

JANUARY 11, 2010

Add up all your monthly expenses so you can estimate how much money you will have left each month. » « Previous Entries This entry was posted on Monday, January 11th, 2010 at 7:58 pm and is filed under Business Checklists. The best tip from my point of view would be to avoid unnecessary expenses.

2007 100

2007 2008 2006 2009 100

Stephanie LH Calahan

NOVEMBER 1, 2013

business and it's not unusual for speaking gigs to be booked when I'm at. I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet. It is worth the extra expense. Use a good task tool.

Time Zones 100

Time Zones 2003 Lifestyle Dropbox 100

Practically Perfect PA

SEPTEMBER 5, 2012

This app is slightly more expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. You can upload an excel file with your guests names and check them in via your phone or iPad.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

This app is slightly more expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. You can upload an excel file with your guests names and check them in via your phone or iPad.

Restaurants 100

Restaurants Travel Phones Calendars 100

Musings of a High-Level Executive Assistant

MARCH 3, 2013

My last post was about what I was devouring in books, music, and film. Surely, as executive assistants we may feel this way when we have to do all the boring stuff - filing, expenses, travel, calendaring, and phones. A book that relates to finding meaning in your personal life really struck a cord with me recently.

Customer Service 40

Customer Service Gifts Finance Calendars 40

Brilliantly Better

APRIL 27, 2011

And by that, I mean not only PDF ebooks available on the blog, but also printed books on Amazon, Kindle versions and, of course, for the latest hype in town, ePub-based ebooks in Apple iBookStore. Traditionally, the printed books industry was very hard to penetrate. The Book Setup. It was also the most difficult one.

PDF 40

PDF Filing Phones 2011 40

Ian's Messy Desk

JUNE 7, 2011

See a book you want to read? Idea File – Ideas strike at random times, in the oddest places. Save recognized file formats to that folder and Evernote will upload to your account. Track Expenses - When you get a business receipt, photograph or scan it, and send it to Evernote. Take a picture of the cover.

Business Cards 100

Business Cards Twitter Staples PDF 100

Eat Your Career

JULY 21, 2010

Why not simply send a copy of your address book to prospective employers? The people in your network certainly want to help you grow professionally but not at their own expense. But, if what you know doesn’t really matter, why do people make such a big deal about getting a college degree? Why go through the hassle of building a resume?

Networking 100

Networking Resume 2010 Stress 100

Administrative Arts

AUGUST 16, 2010

This can include everything from letters and memos to producing entire books and catalogues. This includes setting up and managing electronic and physical files. Administrative Assistants are often called upon to handle big projects such as setting up special events, creating a procedures book, or handling office moves.

Fax 40

Fax PowerPoint Filing Meeting Minutes 40

Laughing all the Way to Work

DECEMBER 30, 2007

We need to open new administrative files for 2008. We have to finish off any year-end expense reports and any other accounting that needs to be entered to close off 2007, and we have to do our regular work. All the books I had read recommended that you write your questions down and bring them with you. Simple, but effective.

2008 100

2008 2007 IAAP Email 100

Office Dynamics

SEPTEMBER 26, 2012

The boutique store was open, filled with fabulous books, resources, CDs, jewelery, scarves, journals and pashminas Right outside the boutique wireless was available outside the boutique so attendees could send messages or catch up on email. Create an emergency fund of nine months’ worth of expenses saved in an account.

Finance 100

Finance Administrative Training Social Media Clothes 100

The Small Business Blog

APRIL 13, 2010

While your competitors have to pay out for expensive office space that they don’t need as clients dry up, your business can continue to thrive. An ideal example of people in this category are parents, childcare is hugely expensive and allowing people the flexibility to work from home means you can gain the staff others are missing out on!

2007 100

2007 2008 2006 2009 100

The Small Business Blog

JUNE 15, 2010

We all start our own businesses because we have passion and drive, this can easily become lost in the day to day monotony of paperwork and tedious tasks, yet employing full or part-time staff can be expensive and risky. Outsourcing offers the perfect balance, to help you regain balance! Sponsors Advertise Here?

2007 100

2007 2008 2006 2009 100

Stephanie LH Calahan

DECEMBER 23, 2010

Goals are important, but not at the expense of happiness now. sunsets, sand between your toes, fresh-cut grass, playing with your child, a good book and a warm bed, dancing in the rain, your favorite music. I love to curl up with a good novel (or even a trashy one) and I can waste away an afternoon with a book.

Goals 100

Goals Credit Card Retirement Stress 100

Men With Pens

SEPTEMBER 30, 2010

I’ll put your mind at ease right now: your seminar doesn’t need to be long, it doesn’t need to be complicated, and it doesn’t need to be expensive. Then a nice hefty book becomes a free gift to each attendee, and the perceived value of the seminar goes up another solid notch! Practice, Practice, Practice.

AT&T 40

AT&T Gifts Expenses PowerPoint 40

The Small Business Blog

APRIL 8, 2008

The costs will vary greatly depending on your needs – machines that make neon signs for a bar will be more expensive than if you are making wooden estate agent signs. The rest of your expenses will be related to promoting your website. The overall set-up cost could be from five to ten thousand pounds. Sponsors Advertise Here?

UPS 100

UPS 2008 2007 2006 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. I finally had a chance to sit down and read your book over the holiday. But if it is a job that goes on and on with nothing to show for it I get bored.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100